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Project Management · head to head

Pipefy vs Zoho Projects

Pipefy logo

Pipefy

Project Management

Workflow and process management, simplified

From
Free
Rated
-
Full reviewWebsite
Zoho Projects logo

Zoho Projects

Project Management

Project management software for smart teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Pipefy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Pipefy business and Enterprise pricing not published; requires contacting sales for quotes; Zoho Projects the free plan allows 5 users, 3 projects and 5 GB of storage
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Pipefy and Zoho Projects actually diverge.

Attributes where Pipefy and Zoho Projects differ
AttributePipefyZoho Projects
Starting priceFreeOn request
Free tierYesNo
PlatformsWebWeb, Ios, Android
FoundedUnknown1996

Identical on both: pricing model (freemium), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipefy

Nothing recorded that Zoho Projects does not also cover.

Only in Zoho Projects

  • Tasks
  • Gantt charts
  • Time tracking
  • Kanban
  • Blueprints
  • Zoho CRM
  • Slack
  • Microsoft Teams

What people use each for

The jobs each tool is most often brought in to do.

Pipefy

  • Process automation and workflow managementnot Zoho Projects
  • Business process optimizationnot Zoho Projects
  • Task and project managementnot Zoho Projects
  • Database and form creationnot Zoho Projects

Zoho Projects

  • Project planning, task tracking and time logging for teamsnot Pipefy
  • Running projects alongside other Zoho business applicationsnot Pipefy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipefy

  • Business and Enterprise pricing not published; requires contacting sales for quotes
  • SMB plan offers up to 90% discount but specific pricing not detailed
  • Free Starter tier has significant limitations: 5 processes, 10 users, 50 cards/month, 2GB storage

Zoho Projects

  • The free plan allows 5 users, 3 projects and 5 GB of storage
  • Custom profiles, roles and fields require the Enterprise plan
  • Read only users are rationed by tier, at 10 on Enterprise and 100 on Ultimate
  • Ultimate allocates storage per user with a 150 GB organisation minimum, so small teams pay for capacity they cannot use
  • The pricing page does not display per user costs for any paid tier

Pricing, plan by plan

Pipefy

Free
  • StarterFree
    • No credit card required
    • Up to 5 processes
    • Up to 10 users
  • Business$null/mo
    • Unlimited processes and users
    • Marked as MOST POPULAR
    • API access
  • Enterprise$null/mo
    • All Business features
    • Advanced security (SSO, 2FA)
    • White-label capability
  • SMB Plan$undefined/mo

Zoho Projects

On request
  • FreeFree
    • 3 users
    • 2 projects
    • Basic features
  • Premium$5/month
    • 50 users
    • Unlimited projects
    • Advanced features

Which should you pick?

Choose Pipefy if

  • You want to start without paying.
Pipefy review

Choose Zoho Projects if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want gantt charts.
Zoho Projects review

Questions people ask

Is Pipefy or Zoho Projects better?
Neither clearly leads. Pipefy starts at Free and Zoho Projects at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipefy or Zoho Projects?
Pipefy has a free tier; the other does not. Paid plans start at Free for Pipefy and On request for Zoho Projects.
Does Pipefy or Zoho Projects run on more platforms?
Pipefy runs on Web. Zoho Projects runs on Web, Ios, Android.
Can I use Pipefy for free?
Yes. Pipefy has a free tier, so you can try it without paying. Zoho Projects starts at On request.
What is Pipefy best used for?
Pipefy is most often used for process automation and workflow management, business process optimization, task and project management, database and form creation. Of those, process automation and workflow management and business process optimization are not what Zoho Projects is typically brought in for.
What can Pipefy do that Zoho Projects cannot?
Zoho Projects covers Tasks, Gantt charts, Time tracking, Kanban.

Answered from the vendors’ own pages

Pipefy: Does Pipefy have a free plan?

Yes, Pipefy's Starter plan is free with no credit card required. It includes up to 5 processes, 10 users, and 50 cards/month.

Source
Zoho Projects: Do I need to provide a credit card to start?

No, Zoho Projects doesn't require credit card information during signup. You begin with the free plan and can upgrade whenever you choose.

Source
Pipefy: What are the limitations of Pipefy's free tier?

The free Starter tier is limited to 5 processes, 10 users, 50 cards/month, 500 database records, 2GB storage, 15 automation jobs/month, and 205 API calls/month.

Source
Zoho Projects: Are there long-term contracts required?

No, licenses are not contract-based. You may cancel your account at any time.

Source
Pipefy: Does Pipefy offer SMB discounts?

Yes, Pipefy offers up to 90% discount on SMB packages for companies with 11-200 employees, with pricing available through contacting sales.

Source
Zoho Projects: What happens to my data if I downgrade?

Your data remains safe when downgrading. You simply lose access to higher-tier features. Data becomes accessible again if you upgrade later. Downgrading to the free plan limits you to two projects with restricted functionality.

Source
Zoho Projects: What security measures does Zoho use?

Zoho emphasizes 24/7 monitoring, biometric access controls, and the latest encryption and intrusion detection/prevention technologies.

Source
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