Project Management · head to head
Pipefy vs Reclaim.ai
Pipefy
Project Management
Workflow and process management, simplified
- From
- On request
- Rated
- -
The short version
- Only Reclaim.ai has a free tier, so it costs nothing to try first.
- Each has a real cost: Pipefy free Starter tier caps at 5 processes even with up to 10 users; Reclaim.ai no offline access or push notifications for schedule changes
Where they differ
Only the attributes on which Pipefy and Reclaim.ai actually diverge.
| Attribute | Pipefy | Reclaim.ai |
|---|---|---|
| Starting price | On request | Free |
| Pricing model | quote | Unknown |
| Free tier | No | Yes |
| Platforms | Web | Web, iOS, Android, Browser Extension |
| Founded | Unknown | 2019 |
Identical on both: user rating (Not yet rated), category (Project Management).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Pipefy
Nothing recorded that Reclaim.ai does not also cover.
Only in Reclaim.ai
- Smart scheduling
- Habit tracking
- Task integration
- Buffer time
- Meeting optimization
- Google Calendar
- Outlook
- Todoist
What people use each for
The jobs each tool is most often brought in to do.
Pipefy
No use cases recorded yet. See the Pipefy review.
Reclaim.ai
- Schedulingnot Pipefy
- Appointment bookingnot Pipefy
- Time trackingnot Pipefy
- Resource managementnot Pipefy
- Team coordinationnot Pipefy
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Pipefy
- Free Starter tier caps at 5 processes even with up to 10 users
- Business and Enterprise tiers publish no per-user price on the pricing page; both require contacting sales for a custom quote
- Cancellations do not receive refunds even though the plan can be changed or stopped at any time
Reclaim.ai
- No offline access or push notifications for schedule changes
- Free tier is very limited (1 habit, 1 scheduling link, 1-week scheduling range)
- Pricing is complex with hidden costs from AI Agent quotas and Attendee User (AU) charges
- Weak mobile experience; primarily a web and browser extension tool
- Requires 20-30 minutes setup and 2-week evaluation before effectiveness is clear
- Outlook Calendar support is less mature with occasional sync delays
Pricing, plan by plan
Pipefy
On requestNo published plan breakdown. See the Pipefy review.
Reclaim.ai
Free- FreeFree
- 1 user
- 1 scheduling link
- 1 smart meeting
- Starter$10/month
- Unlimited habits
- Unlimited scheduling links
- Task integrations
- Business$15/month
- Starter features
- Smart meetings
- Team collaboration
- Enterprise$22/month
- Business features
- SSO
- Custom integrations
Which should you pick?
Choose Pipefy if
Nothing in the data separates Pipefy from Reclaim.ai on the points above - pick on price and on how each one feels to use.
Choose Reclaim.ai if
- You need smart scheduling.
- You want to start without paying.
- You work on Web, iOS, Android, Browser Extension.
- You also want habit tracking.
Questions people ask
- Is Pipefy or Reclaim.ai better?
- Neither clearly leads. Pipefy starts at On request and Reclaim.ai at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Pipefy or Reclaim.ai?
- Reclaim.ai has a free tier; the other does not. Paid plans start at On request for Pipefy and Free for Reclaim.ai.
- Does Pipefy or Reclaim.ai run on more platforms?
- Pipefy runs on Web. Reclaim.ai runs on Web, iOS, Android, Browser Extension.
- Can I use Reclaim.ai for free?
- Yes. Reclaim.ai has a free tier, so you can try it without paying. Pipefy starts at On request.
- What can Pipefy do that Reclaim.ai cannot?
- Reclaim.ai covers Smart scheduling, Habit tracking, Task integration, Buffer time.
Answered from the vendors’ own pages
Reclaim.ai: What does Reclaim.ai's free plan include?
The free plan includes limited features: 1 user, 1 scheduling link, 1 smart meeting, 3 habits maximum, 1 calendar sync, and a 13-week scheduling range.
SourceReclaim.ai: How much does Reclaim.ai cost?
Starter costs $10/seat/month, Business $15/seat/month, and Enterprise $22/seat/month on yearly billing. Pricing excludes additional costs for AI Agent quotas and Attendee Users (AU).
SourceReclaim.ai: Can I use Reclaim.ai on my phone?
Reclaim.ai is primarily a web and browser extension tool. Mobile apps exist but function better as viewers than editors. Real work requires desktop access.
SourceReclaim.ai: Does Reclaim.ai work with Outlook Calendar?
Reclaim was built for Google Calendar first. Outlook support exists but is less mature, with occasional sync delays and fewer features compared to Google Calendar integration.
SourceReclaim.ai: What tasks and projects can Reclaim.ai integrate with?
Reclaim integrates with Todoist, Asana, ClickUp, Jira, and Linear for task scheduling and automation.
Source