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Project Management · head to head

Pipefy vs Sunsama

Pipefy logo

Pipefy

Project Management

Workflow and process management, simplified

From
Free
Rated
-
Full reviewWebsite
Sunsama logo

Sunsama

Project Management

The daily planner for busy professionals

From
$17/month
Rated
-
Full reviewWebsite

The short version

  • Only Pipefy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Pipefy business and Enterprise pricing not published; requires contacting sales for quotes; Sunsama pricing is higher than some competitor daily planners at $17+ per month
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Pipefy and Sunsama actually diverge.

Attributes where Pipefy and Sunsama differ
AttributePipefySunsama
Starting priceFree$17/month
Pricing modelfreemiumUnknown
Free tierYesNo
PlatformsWebWeb, iOS, Android
FoundedUnknown2016

Identical on both: user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipefy

Nothing recorded that Sunsama does not also cover.

Only in Sunsama

  • Daily planning ritual
  • Task timeboxing
  • Workload management
  • Shutdown routine
  • Focus mode
  • Google Calendar
  • Outlook
  • Todoist

What people use each for

The jobs each tool is most often brought in to do.

Pipefy

  • Process automation and workflow managementnot Sunsama
  • Business process optimizationnot Sunsama
  • Task and project managementnot Sunsama
  • Database and form creationnot Sunsama

Sunsama

  • Schedulingnot Pipefy
  • Appointment bookingnot Pipefy
  • Time trackingnot Pipefy
  • Resource managementnot Pipefy
  • Team coordinationnot Pipefy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipefy

  • Business and Enterprise pricing not published; requires contacting sales for quotes
  • SMB plan offers up to 90% discount but specific pricing not detailed
  • Free Starter tier has significant limitations: 5 processes, 10 users, 50 cards/month, 2GB storage

Sunsama

  • Pricing is higher than some competitor daily planners at $17+ per month
  • Requires consistent daily engagement with the planning ritual to be effective
  • Limited customization of the daily planning framework compared to more flexible task managers

Pricing, plan by plan

Pipefy

Free
  • StarterFree
    • No credit card required
    • Up to 5 processes
    • Up to 10 users
  • Business$null/mo
    • Unlimited processes and users
    • Marked as MOST POPULAR
    • API access
  • Enterprise$null/mo
    • All Business features
    • Advanced security (SSO, 2FA)
    • White-label capability
  • SMB Plan$undefined/mo

Sunsama

$17/month
  • Pro Plan (Annual)$17/month
    • Unlimited usage
    • Unlimited integrations
    • AI + MCP + Zapier support
  • Pro Plan (Monthly)$22/month
    • Unlimited usage
    • Unlimited integrations
    • AI + MCP + Zapier support

Which should you pick?

Choose Pipefy if

  • You want to start without paying.
Pipefy review

Choose Sunsama if

  • You need daily planning ritual.
  • You work on Web, iOS, Android.
  • You also want task timeboxing.
Sunsama review

Questions people ask

Is Pipefy or Sunsama better?
Neither clearly leads. Pipefy starts at Free and Sunsama at $17/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipefy or Sunsama?
Pipefy has a free tier; the other does not. Paid plans start at Free for Pipefy and $17/month for Sunsama.
Does Pipefy or Sunsama run on more platforms?
Pipefy runs on Web. Sunsama runs on Web, iOS, Android.
Can I use Pipefy for free?
Yes. Pipefy has a free tier, so you can try it without paying. Sunsama starts at $17/month.
What is Pipefy best used for?
Pipefy is most often used for process automation and workflow management, business process optimization, task and project management, database and form creation. Of those, process automation and workflow management and business process optimization are not what Sunsama is typically brought in for.
What can Pipefy do that Sunsama cannot?
Sunsama covers Daily planning ritual, Task timeboxing, Workload management, Shutdown routine.

Answered from the vendors’ own pages

Pipefy: Does Pipefy have a free plan?

Yes, Pipefy's Starter plan is free with no credit card required. It includes up to 5 processes, 10 users, and 50 cards/month.

Source
Sunsama: What is the pricing for Sunsama and is there a free trial?

Sunsama costs $17 per month when billed yearly or $22 per month when billed monthly. A 14-day free trial is available without requiring a credit card.

Source
Pipefy: What are the limitations of Pipefy's free tier?

The free Starter tier is limited to 5 processes, 10 users, 50 cards/month, 500 database records, 2GB storage, 15 automation jobs/month, and 205 API calls/month.

Source
Sunsama: What task management tools does Sunsama integrate with?

Sunsama integrates with Asana, Todoist, Trello, Jira, Linear, Monday.com, Notion, ClickUp, GitHub, and Google Tasks, allowing you to pull tasks from these services into your daily plan.

Source
Pipefy: Does Pipefy offer SMB discounts?

Yes, Pipefy offers up to 90% discount on SMB packages for companies with 11-200 employees, with pricing available through contacting sales.

Source
Sunsama: Can Sunsama sync with my calendar?

Yes, Sunsama is bidirectionally synced with Google Calendar, Outlook Calendar, and iCloud Calendar, creating a unified view of your schedule and daily commitments.

Source
Sunsama: Does Sunsama have a mobile app?

Yes, Sunsama is available as a mobile app on both iOS and Android through the Google Play Store and Apple App Store for managing your daily plan on the go.

Source
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