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Project Management · head to head

Pipefy vs Podio

Pipefy logo

Pipefy

Project Management

Workflow and process management, simplified

From
Free
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Pipefy business and Enterprise pricing not published; requires contacting sales for quotes; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Pipefy and Podio actually diverge.

Attributes where Pipefy and Podio differ
AttributePipefyPodio
Pricing modelfreemiumsubscription
PlatformsWebWeb, Ios, Android
FoundedUnknown2009

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipefy

Nothing recorded that Podio does not also cover.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Pipefy

  • Process automation and workflow managementnot Podio
  • Business process optimizationnot Podio
  • Task and project managementnot Podio
  • Database and form creationnot Podio

Podio

  • Building custom workspaces and apps without codenot Pipefy
  • Project and task management for a small teamnot Pipefy
  • Client collaboration with external users on the paid plansnot Pipefy
  • Simple workflow automation between appsnot Pipefy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipefy

  • Business and Enterprise pricing not published; requires contacting sales for quotes
  • SMB plan offers up to 90% discount but specific pricing not detailed
  • Free Starter tier has significant limitations: 5 processes, 10 users, 50 cards/month, 2GB storage

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Pipefy

Free
  • StarterFree
    • No credit card required
    • Up to 5 processes
    • Up to 10 users
  • Business$null/mo
    • Unlimited processes and users
    • Marked as MOST POPULAR
    • API access
  • Enterprise$null/mo
    • All Business features
    • Advanced security (SSO, 2FA)
    • White-label capability
  • SMB Plan$undefined/mo

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

Which should you pick?

Choose Pipefy if

  • You want to start without paying.
Pipefy review

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Pipefy or Podio better?
Neither clearly leads. Pipefy starts at Free and Podio at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipefy or Podio?
Pipefy starts at Free and Podio at Free.
Does Pipefy or Podio run on more platforms?
Pipefy runs on Web. Podio runs on Web, Ios, Android.
Can I use Pipefy for free?
Both have a free tier, so you can try either at no cost before committing.
What is Pipefy best used for?
Pipefy is most often used for process automation and workflow management, business process optimization, task and project management, database and form creation. Of those, process automation and workflow management and business process optimization are not what Podio is typically brought in for.
What can Pipefy do that Podio cannot?
Podio covers Workspaces, Apps, Workflows, Tasks.

Answered from the vendors’ own pages

Pipefy: Does Pipefy have a free plan?

Yes, Pipefy's Starter plan is free with no credit card required. It includes up to 5 processes, 10 users, and 50 cards/month.

Source
Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
Pipefy: What are the limitations of Pipefy's free tier?

The free Starter tier is limited to 5 processes, 10 users, 50 cards/month, 500 database records, 2GB storage, 15 automation jobs/month, and 205 API calls/month.

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
Pipefy: Does Pipefy offer SMB discounts?

Yes, Pipefy offers up to 90% discount on SMB packages for companies with 11-200 employees, with pricing available through contacting sales.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
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