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Software · head to head

Pipefy vs Podio

Pipefy logo

Pipefy

Software

Workflow and process management, simplified

From
On request
Rated
-
Full reviewWebsite
Podio logo

Podio

Software

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Pipefy free Starter tier caps at 5 processes even with up to 10 users; Podio the free plan stops at 5 users and 100 items across the whole organisation

Where they differ

Only the attributes on which Pipefy and Podio actually diverge.

Attributes where Pipefy and Podio differ
AttributePipefyPodio
Pricing modelquotefreemium
PlatformsWebWeb, Ios, Android
FoundedUnknown2009

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipefy

Nothing recorded that Podio does not also cover.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Pipefy

No use cases recorded yet. See the Pipefy review.

Podio

  • Building custom workspaces and apps without codenot Pipefy
  • Project and task management for a small teamnot Pipefy
  • Client collaboration with external users on the paid plansnot Pipefy
  • Simple workflow automation between appsnot Pipefy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipefy

  • Free Starter tier caps at 5 processes even with up to 10 users
  • Business and Enterprise tiers publish no per-user price on the pricing page; both require contacting sales for a custom quote
  • Cancellations do not receive refunds even though the plan can be changed or stopped at any time

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Pipefy

On request

No published plan breakdown. See the Pipefy review.

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Pipefy if

Nothing in the data separates Pipefy from Podio on the points above - pick on price and on how each one feels to use.

Pipefy review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Pipefy or Podio better?
Neither clearly leads. Pipefy starts at On request and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipefy or Podio?
Pipefy starts at On request and Podio at On request.
Does Pipefy or Podio run on more platforms?
Pipefy runs on Web. Podio runs on Web, Ios, Android.
What can Pipefy do that Podio cannot?
Podio covers Workspaces, Apps, Workflows, Tasks.
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Related pages

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