Softwr

Project Management · head to head

Pipefy vs ProofHub

Pipefy logo

Pipefy

Project Management

Workflow and process management, simplified

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite

The short version

  • Only Pipefy has a free tier, so it costs nothing to try first.
  • Each has a real cost: Pipefy business and Enterprise pricing not published; requires contacting sales for quotes; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Pipefy and ProofHub actually diverge.

Attributes where Pipefy and ProofHub differ
AttributePipefyProofHub
Starting priceFree$45/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWebWeb, Ios, Android
FoundedUnknown2011

Identical on both: user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Pipefy

Nothing recorded that ProofHub does not also cover.

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Pipefy

  • Process automation and workflow managementnot ProofHub
  • Business process optimizationnot ProofHub
  • Task and project managementnot ProofHub
  • Database and form creationnot ProofHub

ProofHub

  • Project management for teamsnot Pipefy
  • Resource planning and reportingnot Pipefy
  • Collaborative workflow managementnot Pipefy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Pipefy

  • Business and Enterprise pricing not published; requires contacting sales for quotes
  • SMB plan offers up to 90% discount but specific pricing not detailed
  • Free Starter tier has significant limitations: 5 processes, 10 users, 50 cards/month, 2GB storage

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Pipefy

Free
  • StarterFree
    • No credit card required
    • Up to 5 processes
    • Up to 10 users
  • Business$null/mo
    • Unlimited processes and users
    • Marked as MOST POPULAR
    • API access
  • Enterprise$null/mo
    • All Business features
    • Advanced security (SSO, 2FA)
    • White-label capability
  • SMB Plan$undefined/mo

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Which should you pick?

Choose Pipefy if

  • You want to start without paying.
Pipefy review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Pipefy or ProofHub better?
Neither clearly leads. Pipefy starts at Free and ProofHub at $45/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Pipefy or ProofHub?
Pipefy has a free tier; the other does not. Paid plans start at Free for Pipefy and $45/month for ProofHub.
Does Pipefy or ProofHub run on more platforms?
Pipefy runs on Web. ProofHub runs on Web, Ios, Android.
Can I use Pipefy for free?
Yes. Pipefy has a free tier, so you can try it without paying. ProofHub starts at $45/month.
What is Pipefy best used for?
Pipefy is most often used for process automation and workflow management, business process optimization, task and project management, database and form creation. Of those, process automation and workflow management and business process optimization are not what ProofHub is typically brought in for.
What can Pipefy do that ProofHub cannot?
ProofHub covers Tasks, Discussions, Proofing, Time tracking.

Answered from the vendors’ own pages

Pipefy: Does Pipefy have a free plan?

Yes, Pipefy's Starter plan is free with no credit card required. It includes up to 5 processes, 10 users, and 50 cards/month.

Source
ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
Pipefy: What are the limitations of Pipefy's free tier?

The free Starter tier is limited to 5 processes, 10 users, 50 cards/month, 500 database records, 2GB storage, 15 automation jobs/month, and 205 API calls/month.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
Pipefy: Does Pipefy offer SMB discounts?

Yes, Pipefy offers up to 90% discount on SMB packages for companies with 11-200 employees, with pricing available through contacting sales.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
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