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Software · head to head

Trello vs Zoho Projects

Trello logo

Trello

Software

Organize anything, together

From
Free
Rated
-
Full reviewWebsite
Zoho Projects logo

Zoho Projects

Software

Project management software for smart teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Trello has a free tier, so it costs nothing to try first.
  • Each has a real cost: Trello free tier limited to 10 boards and 10 collaborators per workspace; Zoho Projects the free plan allows 5 users, 3 projects and 5 GB of storage
  • They diverge on capability: Trello covers Kanban boards, Zoho Projects covers Tasks.

Where they differ

Only the attributes on which Trello and Zoho Projects actually diverge.

Attributes where Trello and Zoho Projects differ
AttributeTrelloZoho Projects
Starting priceFreeOn request
Pricing modelUnknownfreemium
Free tierYesNo
PlatformsWeb, Ios, Android, Windows, MacosWeb, Ios, Android
Founded20111996

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Trello

  • Kanban boards
  • Cards & lists
  • Drag-and-drop interface
  • Activity feed
  • Due dates & reminders
  • File attachments
  • Comments & mentions
  • Power-Ups ecosystem

Only in Zoho Projects

  • Tasks
  • Gantt charts
  • Time tracking
  • Kanban
  • Blueprints
  • Zoho CRM
  • Microsoft Teams
  • Google Workspace

Both cover

  • Slack

What people use each for

The jobs each tool is most often brought in to do.

Trello

  • Project trackingnot Zoho Projects
  • Content calendarsnot Zoho Projects
  • Sales pipelinesnot Zoho Projects
  • Onboarding processesnot Zoho Projects
  • Personal task managementnot Zoho Projects

Zoho Projects

  • Project planning, task tracking and time logging for teamsnot Trello
  • Running projects alongside other Zoho business applicationsnot Trello

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Trello

  • Free tier limited to 10 boards and 10 collaborators per workspace
  • Free tier automation capped at 250 monthly Butler runs
  • No offline access; web-based platform requires internet connection
  • Advanced views (timeline, table, dashboard) not available on Standard plan
  • SSO only available on Enterprise plan

Zoho Projects

  • The free plan allows 5 users, 3 projects and 5 GB of storage
  • Custom profiles, roles and fields require the Enterprise plan
  • Read only users are rationed by tier, at 10 on Enterprise and 100 on Ultimate
  • Ultimate allocates storage per user with a 150 GB organisation minimum, so small teams pay for capacity they cannot use
  • The pricing page does not display per user costs for any paid tier

Pricing, plan by plan

Trello

Free
  • FreeFree
    • Up to 10 boards/workspace
    • Up to 10 collaborators
    • 250 monthly Butler automation runs
  • Standard$5/user/month
    • Unlimited boards
    • Unlimited Power-Ups
    • 1,000 monthly Butler runs
  • Premium$10/user/month
    • All Standard features
    • Timeline, table, dashboard, calendar views
    • Unlimited automation
  • Enterprise$17.5/user/month
    • All Premium features
    • Unlimited workspaces
    • SSO and user provisioning

Zoho Projects

On request
  • FreeFree
    • 3 users
    • 2 projects
    • Basic features
  • Premium$5/month
    • 50 users
    • Unlimited projects
    • Advanced features

Which should you pick?

Choose Trello if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want cards & lists.
Trello review

Choose Zoho Projects if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want gantt charts.
Zoho Projects review

Questions people ask

Is Trello or Zoho Projects better?
Neither clearly leads. Trello starts at Free and Zoho Projects at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Trello or Zoho Projects?
Trello has a free tier; the other does not. Paid plans start at Free for Trello and On request for Zoho Projects.
Does Trello or Zoho Projects run on more platforms?
Trello runs on Web, Ios, Android, Windows, Macos. Zoho Projects runs on Web, Ios, Android.
Can I use Trello for free?
Yes. Trello has a free tier, so you can try it without paying. Zoho Projects starts at On request.
What is Trello best used for?
Trello is most often used for project tracking, content calendars, sales pipelines, onboarding processes. Of those, project tracking and content calendars are not what Zoho Projects is typically brought in for.
What can Trello do that Zoho Projects cannot?
Trello covers Kanban boards, Cards & lists, Drag-and-drop interface, Activity feed. Zoho Projects covers Tasks, Gantt charts, Time tracking, Kanban. Both handle Slack.

Answered from the vendors’ own pages

Trello: What are the free tier limitations for Trello?

Trello Free supports up to 10 boards per workspace, unlimited cards, 250 monthly Butler automation runs, and up to 10 Power-Up attachments. Limited to 10 collaborators per workspace.

Source
Trello: What features are included in the Standard plan?

Standard ($5-6/user/month) adds unlimited boards, custom fields, advanced checklists, 1,000 monthly automation runs, list colors, and calendar view access.

Source
Trello: Does Trello offer SSO and on which plan?

SSO through Atlassian Guard is included only on the Enterprise plan ($17.50/user/month or $210/year per user).

Source
Trello: How many file attachment options are available?

Free tier includes 2 Power-Ups per board, Standard adds unlimited Power-Ups, and Premium and above offer full Power-Up marketplace access with custom integration options.

Source
Trello: Is there offline access to Trello boards?

Trello is a web-based application requiring internet connection. Mobile apps are available for iOS and Android but do not support true offline editing.

Source
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Related pages

More on Trello

More on Zoho Projects

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