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Software · head to head

Podio vs Pipefy

Podio logo

Podio

Software

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite
Pipefy logo

Pipefy

Software

Workflow and process management, simplified

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; Pipefy free Starter tier caps at 5 processes even with up to 10 users

Where they differ

Only the attributes on which Podio and Pipefy actually diverge.

Attributes where Podio and Pipefy differ
AttributePodioPipefy
Pricing modelfreemiumquote
PlatformsWeb, Ios, AndroidWeb
Founded2009Unknown

Identical on both: starting price (On request), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

Only in Pipefy

Nothing recorded that Podio does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Podio

  • Building custom workspaces and apps without codenot Pipefy
  • Project and task management for a small teamnot Pipefy
  • Client collaboration with external users on the paid plansnot Pipefy
  • Simple workflow automation between appsnot Pipefy

Pipefy

No use cases recorded yet. See the Pipefy review.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pipefy

  • Free Starter tier caps at 5 processes even with up to 10 users
  • Business and Enterprise tiers publish no per-user price on the pricing page; both require contacting sales for a custom quote
  • Cancellations do not receive refunds even though the plan can be changed or stopped at any time

Pricing, plan by plan

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Pipefy

On request

No published plan breakdown. See the Pipefy review.

Which should you pick?

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Choose Pipefy if

Nothing in the data separates Pipefy from Podio on the points above - pick on price and on how each one feels to use.

Pipefy review

Questions people ask

Is Podio or Pipefy better?
Neither clearly leads. Podio starts at On request and Pipefy at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Podio or Pipefy?
Podio starts at On request and Pipefy at On request.
Does Podio or Pipefy run on more platforms?
Podio runs on Web, Ios, Android. Pipefy runs on Web.
What is Podio best used for?
Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what Pipefy is typically brought in for.
What can Podio do that Pipefy cannot?
Podio covers Workspaces, Apps, Workflows, Tasks.
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