Software · head to head
MeisterTask vs Podio
MeisterTask
Software
The most intuitive project and task management tool
- From
- On request
- Rated
- -
The short version
- Each has a real cost: MeisterTask the free plan is limited to 3 projects, 5 notes and 20 AI credits; Podio the free plan stops at 5 users and 100 items across the whole organisation
- They diverge on capability: MeisterTask covers Kanban boards, Podio covers Workspaces.
Where they differ
Only the attributes on which MeisterTask and Podio actually diverge.
| Attribute | MeisterTask | Podio |
|---|---|---|
| Founded | 2015 | 2009 |
Identical on both: starting price (On request), pricing model (freemium), free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in MeisterTask
- Kanban boards
- Automations
- Time tracking
- Checklists
- Attachments
- GitHub
- Zendesk
- MindMeister
Only in Podio
- Workspaces
- Apps
- Workflows
- Tasks
- Calendar
- Google Drive
- Dropbox
- Zapier
Both cover
- Slack
- GDPR
- Web support
- Ios support
- Android support
What people use each for
The jobs each tool is most often brought in to do.
MeisterTask
- Kanban task and project management for small teamsnot Podio
- Tracking work across projects with automations and time trackingnot Podio
Podio
- Building custom workspaces and apps without codenot MeisterTask
- Project and task management for a small teamnot MeisterTask
- Client collaboration with external users on the paid plansnot MeisterTask
- Simple workflow automation between appsnot MeisterTask
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
MeisterTask
- The free plan is limited to 3 projects, 5 notes and 20 AI credits
- Recurring tasks and automations are excluded from the free plan entirely
- Timeline views, subtasks, custom fields and custom reports require the Business plan at $24 per user per month
- Subtasks being a Business feature means task breakdown is unavailable on the $12.50 Pro plan
- SSO, workload planning and portfolios are Enterprise only with no published price
Podio
- The free plan stops at 5 users and 100 items across the whole organisation
- Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
- API access is a paid add-on from $23 a month, and higher call rates run to $159
- Extra automation is billed separately, from $39 up to $559 a month
- Visual reports, email integrations and PDF generation all require Premium
Pricing, plan by plan
MeisterTask
On request- BasicFree
- 3 projects
- Basic features
- Pro$8.25/month
- Unlimited projects
- Automations
- Integrations
Podio
On request- FreeFree
- 5 employees
- Basic features
- Basic$7.2/month
- Unlimited employees
- User management
- Automations
Which should you pick?
Choose MeisterTask if
- You need kanban boards.
- You work on Web, Ios, Android.
- You also want automations.
Questions people ask
- Is MeisterTask or Podio better?
- Neither clearly leads. MeisterTask starts at On request and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, MeisterTask or Podio?
- MeisterTask starts at On request and Podio at On request.
- Does MeisterTask or Podio run on more platforms?
- Both run on Web, Ios, Android, so platform support will not decide this one for you.
- What is MeisterTask best used for?
- MeisterTask is most often used for kanban task and project management for small teams, tracking work across projects with automations and time tracking. Of those, kanban task and project management for small teams and tracking work across projects with automations and time tracking are not what Podio is typically brought in for.
- What can MeisterTask do that Podio cannot?
- MeisterTask covers Kanban boards, Automations, Time tracking, Checklists. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, GDPR, Web support, Ios support.