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Project Management · head to head

Paymo vs Podio

Paymo logo

Paymo

Project Management

Work & project management for teams

From
On request
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Paymo every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: Paymo covers Task management, Podio covers Workspaces.

Where they differ

Only the attributes on which Paymo and Podio actually diverge.

Attributes where Paymo and Podio differ
AttributePaymoPodio
PlatformsWeb, Ios, Android, DesktopWeb, Ios, Android
Founded20082009

Identical on both: starting price (On request), pricing model (freemium), free tier (No), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Paymo

  • Task management
  • Time tracking
  • Invoicing
  • Gantt charts
  • Resource scheduling
  • Google Workspace
  • SSL encryption
  • Desktop support

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Google Drive
  • Dropbox
  • SSL

Both cover

  • Slack
  • Zapier
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Paymo

  • Project management with time tracking and invoicing for agenciesnot Podio
  • Tracking billable hours and project profitabilitynot Podio

Podio

  • Building custom workspaces and apps without codenot Paymo
  • Project and task management for a small teamnot Paymo
  • Client collaboration with external users on the paid plansnot Paymo
  • Simple workflow automation between appsnot Paymo

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Paymo

  • Every advertised price rises after 3 months, with Plus going from $10.90 to $15.90 per user and Pro from $16.90 to $23.90
  • The free plan allows 1 user, 1 client and 2 projects
  • The Solo plan is still capped at 3 clients and 5 projects
  • Gantt charts, task dependencies and scheduling require the Plus plan
  • Integrations are excluded from both the free and Solo plans

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

Paymo

On request
  • FreeFree
    • 1 user
    • Basic features
  • Starter$4.95/month
    • Time tracking
    • Kanban
    • Invoicing

Podio

On request
  • FreeFree
    • 5 employees
    • Basic features
  • Basic$7.2/month
    • Unlimited employees
    • User management
    • Automations

Which should you pick?

Choose Paymo if

  • You need task management.
  • You work on Web, Ios, Android, Desktop.
  • You also want time tracking.
Paymo review

Choose Podio if

  • You need workspaces.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is Paymo or Podio better?
Neither clearly leads. Paymo starts at On request and Podio at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Paymo or Podio?
Paymo starts at On request and Podio at On request.
Does Paymo or Podio run on more platforms?
Paymo runs on Web, Ios, Android, Desktop. Podio runs on Web, Ios, Android.
What is Paymo best used for?
Paymo is most often used for project management with time tracking and invoicing for agencies, tracking billable hours and project profitability. Of those, project management with time tracking and invoicing for agencies and tracking billable hours and project profitability are not what Podio is typically brought in for.
What can Paymo do that Podio cannot?
Paymo covers Task management, Time tracking, Invoicing, Gantt charts. Podio covers Workspaces, Apps, Workflows, Tasks. Both handle Slack, Zapier, Web support, Ios support.
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