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Project Management · head to head

Podio vs ProofHub

Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite

The short version

  • Only Podio has a free tier, so it costs nothing to try first.
  • Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Podio covers Workspaces, ProofHub covers Discussions.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Podio and ProofHub actually diverge.

Attributes where Podio and ProofHub differ
AttributePodioProofHub
Starting priceFree$45/month
Free tierYesNo
Founded20092011

Identical on both: pricing model (subscription), platforms (Web, Ios, Android), user rating (Not yet rated), category (Project Management).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Calendar
  • Zapier

Only in ProofHub

  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Box

Both cover

  • Tasks
  • Slack
  • Google Drive
  • Dropbox
  • SSL
  • GDPR
  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

Podio

  • Building custom workspaces and apps without codenot ProofHub
  • Project and task management for a small teamnot ProofHub
  • Client collaboration with external users on the paid plansnot ProofHub
  • Simple workflow automation between appsnot ProofHub

ProofHub

  • Project management for teamsnot Podio
  • Resource planning and reportingnot Podio
  • Collaborative workflow managementnot Podio

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Which should you pick?

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Choose ProofHub if

  • You need discussions.
  • You work on Web, Ios, Android.
  • You also want proofing.
ProofHub review

Questions people ask

Is Podio or ProofHub better?
Neither clearly leads. Podio starts at Free and ProofHub at $45/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Podio or ProofHub?
Podio has a free tier; the other does not. Paid plans start at Free for Podio and $45/month for ProofHub.
Does Podio or ProofHub run on more platforms?
Both run on Web, Ios, Android, so platform support will not decide this one for you.
Can I use Podio for free?
Yes. Podio has a free tier, so you can try it without paying. ProofHub starts at $45/month.
What is Podio best used for?
Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what ProofHub is typically brought in for.
What can Podio do that ProofHub cannot?
Podio covers Workspaces, Apps, Workflows, Calendar. ProofHub covers Discussions, Proofing, Time tracking, Gantt charts. Both handle Tasks, Slack, Google Drive, Dropbox.

Answered from the vendors’ own pages

Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
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