Software · head to head
Podio vs ProofHub
ProofHub
Software
All-in-one project management and team collaboration
- From
- On request
- Rated
- -
The short version
- Each has a real cost: Podio the free plan stops at 5 users and 100 items across the whole organisation; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
- They diverge on capability: Podio covers Workspaces, ProofHub covers Discussions.
Where they differ
Only the attributes on which Podio and ProofHub actually diverge.
Identical on both: starting price (On request), free tier (No), platforms (Web, Ios, Android), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Podio
- Workspaces
- Apps
- Workflows
- Calendar
- Zapier
Only in ProofHub
- Discussions
- Proofing
- Time tracking
- Gantt charts
- Box
Both cover
- Tasks
- Slack
- Google Drive
- Dropbox
- SSL
- GDPR
- Web support
- Ios support
- Android support
What people use each for
The jobs each tool is most often brought in to do.
Podio
- Building custom workspaces and apps without codenot ProofHub
- Project and task management for a small teamnot ProofHub
- Client collaboration with external users on the paid plansnot ProofHub
- Simple workflow automation between appsnot ProofHub
ProofHub
- Project management with unlimited users on a flat monthly feenot Podio
- Proofing and reviewing files alongside task and discussion trackingnot Podio
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Podio
- The free plan stops at 5 users and 100 items across the whole organisation
- Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
- API access is a paid add-on from $23 a month, and higher call rates run to $159
- Extra automation is billed separately, from $39 up to $559 a month
- Visual reports, email integrations and PDF generation all require Premium
ProofHub
- The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
- The Essential plan caps projects at 40 and storage at 15 GB
- Storage is 100 GB even on the higher plan, which is low for a tool holding project files
- There is no free tier, and the entry price is a flat $45 a month billed annually
Pricing, plan by plan
Podio
On request- FreeFree
- 5 employees
- Basic features
- Basic$7.2/month
- Unlimited employees
- User management
- Automations
ProofHub
On request- Essential$45/month
- 40 projects
- Unlimited users
- Core features
- Ultimate Control$89/month
- Unlimited projects
- Advanced features
- White labeling
Which should you pick?
Choose ProofHub if
- You need discussions.
- You work on Web, Ios, Android.
- You also want proofing.
Questions people ask
- Is Podio or ProofHub better?
- Neither clearly leads. Podio starts at On request and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Podio or ProofHub?
- Podio starts at On request and ProofHub at On request.
- Does Podio or ProofHub run on more platforms?
- Both run on Web, Ios, Android, so platform support will not decide this one for you.
- What is Podio best used for?
- Podio is most often used for building custom workspaces and apps without code, project and task management for a small team, client collaboration with external users on the paid plans, simple workflow automation between apps. Of those, building custom workspaces and apps without code and project and task management for a small team are not what ProofHub is typically brought in for.
- What can Podio do that ProofHub cannot?
- Podio covers Workspaces, Apps, Workflows, Calendar. ProofHub covers Discussions, Proofing, Time tracking, Gantt charts. Both handle Tasks, Slack, Google Drive, Dropbox.