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Construction · head to head

GCPay vs Newforma

GCPay logo

GCPay

Construction

Subcontractor pay application and lien waiver exchange for general contractors in North America

From
On request
Rated
-
Full reviewWebsite
Newforma logo

Newforma

Construction

Project information management system for construction

From
$300/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: GCPay the subcontractor is a compelled user who did not choose the tool, so adoption friction and support load fall on the general contractor, and small trades with one bookkeeper resent every extra portal.; Newforma pricing is by quote only, with no rate, tier or minimum published; the site offers only Book a Demo and Get Started
  • They diverge on capability: GCPay covers Pay application workflow, Newforma covers Document management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which GCPay and Newforma actually diverge.

Attributes where GCPay and Newforma differ
AttributeGCPayNewforma
Starting priceOn request$300/month
Pricing modelquotesubscription
PlatformsWebWeb, Ios, Android
FoundedUnknown2006

Identical on both: free tier (No), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in GCPay

  • Pay application workflow
  • Lien waiver exchange
  • Compliance tracking
  • Change order management
  • ePayments
  • Retainage handling
  • ERP integration
  • Subcontractor portal

Only in Newforma

  • Document management
  • Project collaboration
  • Transmittals
  • RFI tracking
  • Issue management
  • Autodesk BIM 360
  • Box
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

GCPay

  • A general contractor in a strict lien state that has been burned by a missing unconditional waiver and needs waiver status tied to each payment rather than filed in a shared drivenot Newforma
  • A contractor whose accounts payable team spends the first week of every month rekeying pay applications from PDF emails into Sage or Viewpointnot Newforma
  • An owner-facing GC that must produce a clean audit trail of who was paid what and when, with insurance compliance evidence attachednot Newforma
  • A construction group standardising on Autodesk Construction Cloud that wants payment application data in the same estate as the project recordnot Newforma

Newforma

  • Managing project email, documents and submittals for architecture and engineering firmsnot GCPay
  • Keeping construction project information on-premises for control and security through Project Centernot GCPay
  • Coordinating issues and RFIs across design and construction teams in Konektnot GCPay

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

GCPay

  • The subcontractor is a compelled user who did not choose the tool, so adoption friction and support load fall on the general contractor, and small trades with one bookkeeper resent every extra portal.
  • Pricing is entirely quoted and keyed to annual subcontracted construction value, which means a contractor with a few very large subcontracts can pay far more than one with many small ones for identical functionality.
  • The ePayment fee structure is decided per general contractor, so a subcontractor cannot predict its cost of getting paid across clients and may be charged on one job and not another for the same work.
  • It is a payment and compliance system, not job costing; commitments still have to reconcile against the ERP, and integration gaps mean many contractors run a manual check anyway.
  • Autodesk acquired parent Payapps in 2024, and the strategic direction is convergence with Autodesk Construction Cloud, so buyers on Procore or a non-Autodesk stack should ask directly what the roadmap commitment to their platform is.

Newforma

  • Pricing is by quote only, with no rate, tier or minimum published; the site offers only Book a Demo and Get Started
  • The cloud product Konekt and the on-premises product Project Center are separate offerings, so the on-premises option requires a different product rather than a deployment setting

Pricing, plan by plan

GCPay

On request
  • GCPay for General Contractors$undefined/year
    • Priced on project count, subcontractor count and annual subcontracted volume
    • Unlimited free subcontractor accounts
    • Lien waiver and compliance tracking
  • ePayments and Waiver Exchange$undefined/month
    • Per-transaction fee disclosed at submission
    • General contractor may absorb the fee or pass it to the subcontractor
    • Subcontractor must acknowledge the fee before submitting

Newforma

$300/month
  • Standard$300/month
    • Document management
    • Project collaboration
    • Transmittals
  • EnterpriseFree
    • Advanced workflows
    • Custom reporting
    • API access

Which should you pick?

Choose GCPay if

  • You need pay application workflow.
  • You also want lien waiver exchange.
GCPay review

Choose Newforma if

  • You need document management.
  • You work on Web, Ios, Android.
  • You also want project collaboration.
Newforma review

Questions people ask

Is GCPay or Newforma better?
Neither clearly leads. GCPay starts at On request and Newforma at $300/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, GCPay or Newforma?
GCPay starts at On request and Newforma at $300/month.
Does GCPay or Newforma run on more platforms?
GCPay runs on Web. Newforma runs on Web, Ios, Android.
What is GCPay best used for?
GCPay is most often used for a general contractor in a strict lien state that has been burned by a missing unconditional waiver and needs waiver status tied to each payment rather than filed in a shared drive, a contractor whose accounts payable team spends the first week of every month rekeying pay applications from pdf emails into sage or viewpoint, an owner-facing gc that must produce a clean audit trail of who was paid what and when, with insurance compliance evidence attached, a construction group standardising on autodesk construction cloud that wants payment application data in the same estate as the project record. Of those, a general contractor in a strict lien state that has been burned by a missing unconditional waiver and needs waiver status tied to each payment rather than filed in a shared drive and a contractor whose accounts payable team spends the first week of every month rekeying pay applications from pdf emails into sage or viewpoint are not what Newforma is typically brought in for.
What can GCPay do that Newforma cannot?
GCPay covers Pay application workflow, Lien waiver exchange, Compliance tracking, Change order management. Newforma covers Document management, Project collaboration, Transmittals, RFI tracking.

Answered from the vendors’ own pages

GCPay: Who pays for GCPay, the GC or the sub?

The general contractor pays the subscription. Subcontractor accounts are free. Only the optional ePayment and waiver exchange transaction fee can be passed to the subcontractor, and only with their acknowledgement.

Newforma: What is Newforma pricing?

Newforma does not publish pricing on its website. The company offers three product offerings: Newforma Konekt, Newforma Project Center, and Newforma ConstructEx. Customers must book a demo or contact the company directly for custom pricing.

Source
GCPay: How much is the ePayment fee?

It is a flat per-transaction fee, disclosed at the point the pay application is submitted. GCPay has published a $15 figure for the ePayments and waiver exchange service, and the GC decides who bears it.

GCPay: Is GCPay owned by Autodesk?

Yes. Autodesk agreed to acquire Payapps, which trades as GCPay in North America and Payapps elsewhere, in January 2024.

GCPay: Does it replace our construction accounting system?

No. It handles the application, approval and compliance workflow and then pushes approved payments into your ERP.

GCPay: Can subcontractors export their own records?

Subcontractors can download their submitted applications and waivers, but the project record belongs to the general contractor's account, so a sub should keep its own copies rather than rely on continued portal access.

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