Softwr

Construction · head to head

Adaptive vs Newforma

Adaptive logo

Adaptive

Construction

AI-assisted project accounting, job costing and payments for construction contractors

From
On request
Rated
-
Full reviewWebsite
Newforma logo

Newforma

Construction

Project information management system for construction

From
$300/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Adaptive revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.; Newforma pricing is by quote only, with no rate, tier or minimum published; the site offers only Book a Demo and Get Started
  • They diverge on capability: Adaptive covers AI invoice capture, Newforma covers Document management.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Adaptive and Newforma actually diverge.

Attributes where Adaptive and Newforma differ
AttributeAdaptiveNewforma
Starting priceOn request$300/month
Pricing modelquotesubscription
FoundedUnknown2006

Identical on both: free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Construction).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Adaptive

  • AI invoice capture
  • Job costing
  • Approval routing
  • Lien waiver collection
  • Outbound payments
  • Owner billing
  • WIP reporting
  • Accounting sync

Only in Newforma

  • Document management
  • Project collaboration
  • Transmittals
  • RFI tracking
  • Issue management
  • Autodesk BIM 360
  • Box
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Adaptive

  • A specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the monthnot Newforma
  • A general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction ERP pricing is the reason field approval never got rolled outnot Newforma
  • A company that has outgrown QuickBooks for job costing but is not ready to spend a year implementing Sage 300 or Viewpointnot Newforma
  • A contractor whose lender or bonding agent wants a monthly WIP schedule that reconciles to the ledger without a two-day spreadsheet exercisenot Newforma

Newforma

  • Managing project email, documents and submittals for architecture and engineering firmsnot Adaptive
  • Keeping construction project information on-premises for control and security through Project Centernot Adaptive
  • Coordinating issues and RFIs across design and construction teams in Konektnot Adaptive

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Adaptive

  • Revenue-band pricing means a company with high turnover and thin margins, such as a materials-heavy trade, pays as if it were far more profitable than it is, and there is no seat-count lever to bring the cost down.
  • Back charge handling is a recurring complaint; contractors that routinely back charge subcontractors find the workflow does not model it cleanly and end up tracking it outside the system.
  • Budget structures are rigid relative to a full construction ERP, so companies that need to restructure cost codes mid-project or run multiple budget versions hit walls.
  • The QuickBooks sync has documented gaps, and because Adaptive sits alongside rather than replaces the ledger, any sync failure produces two sets of numbers that someone has to reconcile by hand.
  • It is a young company on a month-to-month contract with a Series A behind it, which cuts both ways: easy to leave, but the buyer carries the risk that a core accounting dependency changes ownership or direction.

Newforma

  • Pricing is by quote only, with no rate, tier or minimum published; the site offers only Book a Demo and Get Started
  • The cloud product Konekt and the on-premises product Project Center are separate offerings, so the on-premises option requires a different product rather than a deployment setting

Pricing, plan by plan

Adaptive

On request
  • Adaptive$undefined/month
    • Priced by annual revenue band and workflow scope
    • Unlimited users included
    • Month-to-month billing

Newforma

$300/month
  • Standard$300/month
    • Document management
    • Project collaboration
    • Transmittals
  • EnterpriseFree
    • Advanced workflows
    • Custom reporting
    • API access

Which should you pick?

Choose Adaptive if

  • You need ai invoice capture.
  • You work on Web, iOS, Android.
  • You also want job costing.
Adaptive review

Choose Newforma if

  • You need document management.
  • You work on Web, Ios, Android.
  • You also want project collaboration.
Newforma review

Questions people ask

Is Adaptive or Newforma better?
Neither clearly leads. Adaptive starts at On request and Newforma at $300/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Adaptive or Newforma?
Adaptive starts at On request and Newforma at $300/month.
Does Adaptive or Newforma run on more platforms?
Adaptive runs on Web, iOS, Android. Newforma runs on Web, Ios, Android.
What is Adaptive best used for?
Adaptive is most often used for a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month, a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out, a company that has outgrown quickbooks for job costing but is not ready to spend a year implementing sage 300 or viewpoint, a contractor whose lender or bonding agent wants a monthly wip schedule that reconciles to the ledger without a two-day spreadsheet exercise. Of those, a specialty contractor drowning in vendor invoices that need coding to cost codes, where the bookkeeper is the bottleneck on closing the month and a general contractor with dozens of project managers who all need to approve costs, and for whom per-seat construction erp pricing is the reason field approval never got rolled out are not what Newforma is typically brought in for.
What can Adaptive do that Newforma cannot?
Adaptive covers AI invoice capture, Job costing, Approval routing, Lien waiver collection. Newforma covers Document management, Project collaboration, Transmittals, RFI tracking.

Answered from the vendors’ own pages

Adaptive: How is Adaptive priced?

By annual revenue band and the scope of workflows automated, billed monthly, with unlimited users. Adaptive does not publish a rate card; third-party listings have quoted entry points in the several hundred to one thousand dollars a month range, but the figure is negotiated.

Newforma: What is Newforma pricing?

Newforma does not publish pricing on its website. The company offers three product offerings: Newforma Konekt, Newforma Project Center, and Newforma ConstructEx. Customers must book a demo or contact the company directly for custom pricing.

Source
Adaptive: Does it replace QuickBooks or Sage?

No. It sits on top of your general ledger and syncs to it. You keep the accounting system you have.

Adaptive: Is it a full construction ERP?

No. There is no payroll, equipment costing or inventory. It targets accounts payable, job costing, billing and payments.

Adaptive: Who is it aimed at?

Construction companies roughly between $5m and $1bn in annual revenue, both general and specialty contractors.

Adaptive: What happens to our data if we leave?

Adaptive syncs to your ledger, so the accounting record persists there. Extract documents and approval history before cancelling; month-to-month terms mean access ends quickly.

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