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HR · head to head

Freshteam vs Insperity

Freshteam logo

Freshteam

HR

Smart HR software for growing businesses

From
Free
Rated
-
Full reviewWebsite
Insperity logo

Insperity

HR

US professional employer organisation providing co-employed HR, payroll and pooled benefits for small and mid-sized companies

From
On request
Rated
-
Full reviewWebsite

The short version

  • Only Freshteam has a free tier, so it costs nothing to try first.
  • Each has a real cost: Freshteam no pricing information published on the website; Insperity insperity employs staff only in the United States, so the moment you hire a person abroad you need a separate employer of record and end up running two employment models side by side.
  • They diverge on capability: Freshteam covers Applicant Tracking, Insperity covers Co-employment PEO.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Freshteam and Insperity actually diverge.

Attributes where Freshteam and Insperity differ
AttributeFreshteamInsperity
Starting priceFreeOn request
Pricing modelsubscriptionquote
Free tierYesNo
Founded2010Unknown

Identical on both: platforms (Web, Ios, Android), user rating (Not yet rated), category (HR).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Freshteam

  • Applicant Tracking
  • Onboarding
  • Time Off
  • Employee Directory
  • Time Tracking
  • Documents
  • Org Chart
  • Freshdesk

Only in Insperity

  • Co-employment PEO
  • Master health plan
  • Assigned HR specialists
  • Payroll processing
  • Workers compensation
  • Insperity Premier portal
  • Retirement plan
  • Recruiting services

What people use each for

The jobs each tool is most often brought in to do.

Freshteam

  • Onboarding new hires through automated employee lifecycle workflowsnot Insperity
  • Processing expense and procurement approvals without manual email routingnot Insperity
  • Managing maintenance requests with centralized tracking and approval trailsnot Insperity
  • Automating contract reviews and document request handlingnot Insperity
  • Routing HR, Finance, Facilities, Legal requests through structured catalogsnot Insperity

Insperity

  • A 40 person US company that cannot get competitive medical rates on its own and wants pooled large-group covernot Freshteam
  • A firm hiring across several states that does not want to open and maintain employment tax registrations in each onenot Freshteam
  • A founder-run business with no HR function that needs defensible advice on terminations and classificationnot Freshteam
  • A company that wants workers compensation, benefits and payroll under one contract rather than three vendorsnot Freshteam

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Freshteam

  • No pricing information published on the website
  • Requires contacting sales or requesting a demo for pricing details

Insperity

  • Insperity employs staff only in the United States, so the moment you hire a person abroad you need a separate employer of record and end up running two employment models side by side.
  • Benefit plan design, carrier and network are set across the whole pool, so a client cannot chase a better local network or a cheaper plan without leaving the PEO entirely.
  • Leaving mid-year restarts state unemployment wage bases in several states, which produces an unbudgeted tax bill in the year you exit and effectively locks clients into January transitions.
  • Pricing is quoted per employee per month or as a percentage of payroll and is repriced annually alongside pooled medical renewals, so a good first-year number tells you very little about year three.
  • The Insperity Premier technology has lagged standalone HRIS products on reporting, workflow and integrations, which is why the company has turned to a joint build with Workday rather than closing the gap alone.

Pricing, plan by plan

Freshteam

Free
  • FreeFree
    • 50 Employees
    • Basic ATS
    • Time Off
  • Growth$1.2/month
    • All Free features
    • Onboarding
    • Time Tracking
  • Pro$2.4/month
    • All Growth features
    • Custom Reports
    • Advanced Workflows

Insperity

On request
  • Workforce Optimization$undefined/year
    • Full-service co-employment PEO
    • Master medical, dental and vision plan
    • Payroll and employment tax filing
  • Workforce Synchronization$undefined/year
    • Lighter co-employment for larger organisations
    • Client retains more benefit plan control
    • Payroll and compliance administration

Which should you pick?

Choose Freshteam if

  • You need applicant tracking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want onboarding.
Freshteam review

Choose Insperity if

  • You need co-employment peo.
  • You work on Web, iOS, Android.
  • You also want master health plan.
Insperity review

Questions people ask

Is Freshteam or Insperity better?
Neither clearly leads. Freshteam starts at Free and Insperity at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Freshteam or Insperity?
Freshteam has a free tier; the other does not. Paid plans start at Free for Freshteam and On request for Insperity.
Does Freshteam or Insperity run on more platforms?
Freshteam runs on Web, Ios, Android. Insperity runs on Web, iOS, Android.
Can I use Freshteam for free?
Yes. Freshteam has a free tier, so you can try it without paying. Insperity starts at On request.
What is Freshteam best used for?
Freshteam is most often used for onboarding new hires through automated employee lifecycle workflows, processing expense and procurement approvals without manual email routing, managing maintenance requests with centralized tracking and approval trails, automating contract reviews and document request handling. Of those, onboarding new hires through automated employee lifecycle workflows and processing expense and procurement approvals without manual email routing are not what Insperity is typically brought in for.
What can Freshteam do that Insperity cannot?
Freshteam covers Applicant Tracking, Onboarding, Time Off, Employee Directory. Insperity covers Co-employment PEO, Master health plan, Assigned HR specialists, Payroll processing.

Answered from the vendors’ own pages

Freshteam: How much does Freshteam cost?

Freshteam (formerly Freshservice HRMS) does not publish specific pricing information. The vendor focuses on describing product features and benefits across HR, Finance, Facilities, and Legal departments on their public website.

Source
Insperity: Does Insperity publish its pricing?

No. It quotes per employee per month or as a percentage of payroll after reviewing your headcount, state mix and claims history, and it reprices at each annual renewal.

Freshteam: Does Freshteam offer a free version?

Freshteam includes a 'Start for free' call-to-action on their website, suggesting a freemium model or free trial option. However, specific details about free tier capabilities or duration are not published.

Source
Insperity: Am I still the employer?

You direct the work and decide who is hired and fired. Insperity is co-employer for tax, benefits and certain compliance purposes, and it holds the registrations that wages are reported under.

Insperity: Can Insperity employ people outside the United States?

No. It is a US-only PEO. International hiring needs a separate employer of record such as Deel or Velocity Global.

Insperity: What happens to my benefits if I leave?

You have to source your own carriers and plans from scratch and your employees move to new networks, which is why most exits are timed for 1 January.

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