When I Workvs
Square for Restaurants
Square for Restaurants: Restaurant POS system that works for you
When I Work
Scheduling and time tracking made simple
As of 30 August 2026, When I Work starts at $2.5/user/month. When I Work is a scheduling and time tracking app for restaurants and hourly workplaces. Softwr lists it under Restaurants. When I Work is made by When I Work Inc., launched in 2010, available on Web, iOS, Android.
Overview
What When I Work does
When I Work is a scheduling and time tracking app for restaurants and hourly workplaces. It enables easy shift scheduling, team communication, and time clock functionality. Used by over 200,000 workplaces to manage scheduling and reduce no-shows.
What people use it for
- Scheduling hourly shift workers across locations
- Time clock and timesheet capture for payroll
- Handling shift swaps, availability and time off requests
Related searches
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about When I Work.
- API key access, webhooks and SAML single sign on require the Premium plan at $8 per user per month
- Scheduling rules, role permissions and custom reporting require the Pro plan at $5 per user per month
- There is no free plan; the trial lasts 14 days
- Enterprise arrangements are priced by quote with no published rate
Cross-shopped
What people choose instead of When I Work
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
- When I WorkvsToast POS
Toast POS: All-in-one restaurant management platform
- When I WorkvsLightspeed Restaurant
Lightspeed Restaurant: One restaurant POS to power it all
- When I WorkvsClover
Clover: Point of sale system that grows with your business
Pricing
What When I Work costs
Taken from the vendor's own pricing page. Prices move, so check before you buy.
Standard
$2.5 /user/month
- Scheduling
- Messaging
Advanced
$6 /user/month
- Time clock
- Labor forecasting
Capabilities
Features
Shift scheduling
Time clock
Team messaging
Availability management
Shift swapping
Mobile apps
QuickBooks
Integration with QuickBooks
ADP
Integration with ADP
Gusto
Integration with Gusto
Square
Integration with Square
Web support
Available on web
Ios support
Available on ios
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
What is the pricing structure?
Plans start at $2.50 per user per month, billed in user tiers of five, with pricing that scales flexibly with team size.
SourceAre there long-term contracts required?
No long-term contracts, no hidden surprises, and no enterprise-only paywalls. The platform scales as your business grows without binding agreements.
SourceIs there a free trial available?
Try When I Work free for 14 days with full access to all core features. No credit card is required for the trial period.
SourceCan I adjust or cancel my plan anytime?
You can upgrade, downgrade, or cancel at any time and adjust your plan at any time or use hibernation options during seasonal downtime.
SourceBehind it
Who makes When I Work
- Company
- When I Work Inc.
- Based in
- Minneapolis, Minnesota
Keep looking
Where to go from When I Work
- When I Work alternativesEvery product people weigh against it
- When I Work pricingPlans, floors and what the tiers exclude
- When I Work badgesWhich rules it meets, and the figure behind each
- All Restaurants softwareThe full category
- Best Restaurants softwareThe shortlist, and how it was cut
Best Restaurants software for
Compare When I Work with
- Toast POS
- Square for Restaurants
- Lightspeed Restaurant
- Clover
- 7shifts
- HotSchedules
- Sling
- Restaurant365
- Deputy
- MarginEdge
- Swiggy
- xtraCHEF
- Wisely
- WISK
- Yelp Reservations
- Deliveroo
- Heartland Restaurant
- Restaurant365
Other Restaurants software
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Free plan10 researched notes
Softwr does not host reviews and shows no star rating for When I Work, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
More on When I Work
When I Work alternatives
What people switch to, and what they give up
When I Work pricing
Every tier, and where the cost actually lands
Compare When I Work
Put it head to head with anything we hold
When I Work badge
Its rating, and an embed for your own site
Best Restaurants software alternatives
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Back of house inventory, invoice processing and costing built first for beverage led venues
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