Software · pricing
When I Work pricing
When I Work publishes 2 tiers. Below is each one, what it adds over the tier beneath it, and where the ladder stops being worth climbing for most people.
- Entry price
- $2.5/user/month
- Model
- Subscription
- Tiers
- 2
- Free tier
- Not on record
When I Work plans, side by side
Every published tier in ascending order of price, with the number of features each one lists. An absence here means the record does not itemise it, not that the tier lacks it.
| Plan | Price | Features listed | Step up from the tier below |
|---|---|---|---|
| Standard | $2.5/user/month | 2 | Entry tier |
| Advanced | $6/user/month | 2 | +$3.5/user/month, 2 more features |
What each tier adds
The set difference between each tier's feature list and the one beneath it. Where a tier lists nothing new, the vendor has either stopped repeating the inherited list or the tier raises limits rather than adding capability, the record does not distinguish the two, so this page does not either.
Standard
$2.5/user/monthThe entry tier. It covers scheduling, messaging.
Advanced
$6/user/monthOver Standard, this tier adds:
- Time clock
- Labor forecasting
What the product covers
The full When I Work feature record, grouped as the catalogue groups it. This is the product as a whole; the record does not map every feature onto a specific tier.
Core
- Shift scheduling
- Time clock
- Team messaging
- Availability management
- Shift swapping
- Mobile apps
Integrations
- QuickBooks
- ADP
- Gusto
- Square
Platform
- Web support
- Ios support
- Android support
People bring When I Work in for scheduling hourly shift workers across locations, time clock and timesheet capture for payroll, handling shift swaps, availability and time off requests. If that is not the job you are buying for, the alternatives to When I Work are worth a look before you commit to a tier.
Before you pay for When I Work
Three things this page cannot tell you, and all three change the bill. The record carries a price and a billing period but not the unit - per-seat and flat-rate pricing are indistinguishable in this data, so a five-person team may be looking at five times the figure above. It carries no annual rate, so any discount for paying yearly is not something this page can quote. And it carries no trial length.
What it can tell you is the shape of the ladder: 2 tiers between $2.5/user/month and $6/user/month, with the jump itemised above. With no free tier on record, the cheapest way to answer the rest is to compare When I Work against the tools that do have one before committing.
When I Work runs on web, ios, android, and is published by When I Work Inc. of Minneapolis, Minnesota. The full record is on the When I Work review.
When I Work pricing questions
- How much does When I Work cost?
- When I Work publishes 2 tiers, from $2.5/user/month for Standard up to $6/user/month for Advanced. The cheapest paid tier is $2.5/user/month.
- Does When I Work have a free plan?
- Not on the record we hold: When I Work is listed as subscription. Whether a free trial is offered is not something this record captures, so check the vendor's site.
- What is the difference between Standard and Advanced on When I Work?
- Advanced costs $6/user/month against $2.5/user/month, and adds time clock, labor forecasting.
- Is the Advanced plan on When I Work worth it?
- That depends entirely on whether you need what it adds, which on the published record is time clock, labor forecasting. It costs $6/user/month against $2.5/user/month for Standard. Softwr has not used either tier, so this page can tell you what changes, not whether it is worth the difference to you.
- What am I actually paying for with When I Work?
- The record lists 13 features across 3 areas: core, integrations, platform. In practice it is brought in for scheduling hourly shift workers across locations, time clock and timesheet capture for payroll, handling shift swaps, availability and time off requests.
- Does When I Work charge per user?
- The record carries a price and a billing period for each of its 2 tiers, but not the unit that price is charged in. Per-seat and flat-rate billing look identical in this data, so check the vendor's page before budgeting for a team.
- Are these When I Work prices current?
- They are what the catalogue entry holds, refreshed when the entry is. Vendors change pricing without notice and nobody at Softwr re-verifies each tier by hand, so treat this as a structured summary and the vendor's own pricing page as the authority.
- What should I compare When I Work against before paying?
- Nothing else in this directory is filed close enough to When I Work to make a useful price comparison.