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Cybersecurity · head to head

Microsoft Intune vs OnBase

Microsoft Intune logo

Microsoft Intune

Cybersecurity

Manage and protect cloud-connected endpoints across device platforms, apps and operating systems

From
$8/month
Free plan
No
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: Microsoft Intune individual add-ons at $2-5/user/month can become expensive when deploying multiple modules; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Microsoft Intune and OnBase actually diverge.

Attributes where Microsoft Intune and OnBase differ
AttributeMicrosoft IntuneOnBase
Starting price$8/month$400/month
PlatformsWebWeb, Mobile
CategoryCybersecurityGovernment
FoundedUnknown1991

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Microsoft Intune

Nothing recorded that OnBase does not also cover.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

Microsoft Intune

  • Mobile device and endpoint managementnot OnBase
  • Enterprise device compliancenot OnBase
  • Privilege access managementnot OnBase
  • Remote device supportnot OnBase

OnBase

  • Citizen Servicesnot Microsoft Intune
  • Records Managementnot Microsoft Intune
  • Public Safetynot Microsoft Intune
  • Civic Engagementnot Microsoft Intune

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Microsoft Intune

  • Individual add-ons at $2-5/user/month can become expensive when deploying multiple modules
  • Full Intune Suite at $10/user/month becomes better value when deploying two or more modules

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

Microsoft Intune

$8/month
  • Microsoft Intune Plan 1$8/month
    • Device management
    • Mobile device management
    • Basic compliance policies
  • Intune Suite (Full)$10/month
    • Endpoint Privilege Management
    • Enterprise Application Management
    • Advanced Analytics
  • Intune Suite Add-on: Remote Help$2/month
    • Remote device support
  • Intune Suite Add-on: Endpoint Privilege Management$2/month
    • Privilege access control

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose Microsoft Intune if

Nothing in the data separates Microsoft Intune from OnBase on the points above - pick on price and on how each one feels to use.

Microsoft Intune review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is Microsoft Intune or OnBase better?
Neither clearly leads. Microsoft Intune starts at $8/month and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Microsoft Intune or OnBase?
Microsoft Intune starts at $8/month and OnBase at $400/month.
Does Microsoft Intune or OnBase run on more platforms?
Microsoft Intune runs on Web. OnBase runs on Web, Mobile.
What is Microsoft Intune best used for?
Microsoft Intune is most often used for mobile device and endpoint management, enterprise device compliance, privilege access management, remote device support. Of those, mobile device and endpoint management and enterprise device compliance are not what OnBase is typically brought in for.
What can Microsoft Intune do that OnBase cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

Microsoft Intune: How much does Microsoft Intune cost?

Microsoft Intune Plan 1 costs $8/user/month for basic device management. The full Intune Suite costs $10/user/month including endpoint privilege management, enterprise application management, advanced analytics, remote help, Intune Plan 2, and Microsoft Cloud PKI.

Source
OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
Microsoft Intune: What add-ons are available for Microsoft Intune?

Individual Intune Suite add-ons range from $2-5/user/month and include Endpoint Privilege Management, Enterprise Application Management, Advanced Analytics, Remote Help, Intune Plan 2, and Microsoft Cloud PKI. Microsoft recommends the full Intune Suite at $10/user/month when deploying two or more modules for better value.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
Microsoft Intune: Is Intune included in Microsoft 365 E5?

Starting in CY26 Q3, Intune Suite capabilities are included with Microsoft 365 E5 and E7 subscriptions, with select capabilities also in Microsoft 365 E3. These bundled versions do not have separate additional pricing.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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