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Cybersecurity · head to head

DataGrail vs Microsoft Intune

DataGrail logo

DataGrail

Cybersecurity

Privacy platform that finds shadow data systems and automates data subject requests across them

From
On request
Rated
-
Full reviewWebsite
Microsoft Intune logo

Microsoft Intune

Cybersecurity

Manage and protect cloud-connected endpoints across device platforms, apps and operating systems

From
$8/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: DataGrail no pricing is published, and while benchmarking suggests it undercuts OneTrust for comparable scope, cost still scales with request volume and connected systems, which grow with the business.; Microsoft Intune individual add-ons at $2-5/user/month can become expensive when deploying multiple modules
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which DataGrail and Microsoft Intune actually diverge.

Attributes where DataGrail and Microsoft Intune differ
AttributeDataGrailMicrosoft Intune
Starting priceOn request$8/month
Pricing modelquotesubscription
PlatformsWeb, APIWeb

Identical on both: free tier (No), user rating (Not yet rated), category (Cybersecurity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in DataGrail

  • Live data discovery
  • Request automation
  • Audit trail
  • Consent management
  • Integration catalogue
  • Risk monitoring
  • Consumer request portal
  • Reporting

Only in Microsoft Intune

Nothing recorded that DataGrail does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

DataGrail

  • A consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existednot Microsoft Intune
  • A company processing hundreds of CCPA requests a month where manual fulfilment has become a full-time jobnot Microsoft Intune
  • A privacy team leaving OneTrust because the platform tracked requests but staff still completed them by handnot Microsoft Intune
  • An organisation needing evidence for a regulator that deletion actually occurred in every system, not that a ticket was closednot Microsoft Intune

Microsoft Intune

  • Mobile device and endpoint managementnot DataGrail
  • Enterprise device compliancenot DataGrail
  • Privilege access managementnot DataGrail
  • Remote device supportnot DataGrail

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

DataGrail

  • No pricing is published, and while benchmarking suggests it undercuts OneTrust for comparable scope, cost still scales with request volume and connected systems, which grow with the business.
  • Automated fulfilment only works for systems with a supported connector, so homegrown applications and legacy databases still need manual handling, and those are usually where the awkward data lives.
  • Discovery works by observing integrations and traffic patterns, so genuinely isolated systems, offline data and files on employee machines remain invisible and outside the data map.
  • It is narrower than the enterprise privacy suites, lacking the assessment, third-party risk and wider GRC modules a large regulated organisation will also need, so it may be one of two platforms rather than the only one.
  • Deletion automation is irreversible and mistakes are unrecoverable, so teams need real confidence in identity verification before enabling it, and that caution often keeps deletion semi-manual for months after purchase.

Microsoft Intune

  • Individual add-ons at $2-5/user/month can become expensive when deploying multiple modules
  • Full Intune Suite at $10/user/month becomes better value when deploying two or more modules

Pricing, plan by plan

DataGrail

On request
  • DataGrail Platform$undefined/year
    • Data discovery and mapping
    • Data subject request automation
    • Consent management

Microsoft Intune

$8/month
  • Microsoft Intune Plan 1$8/month
    • Device management
    • Mobile device management
    • Basic compliance policies
  • Intune Suite (Full)$10/month
    • Endpoint Privilege Management
    • Enterprise Application Management
    • Advanced Analytics
  • Intune Suite Add-on: Remote Help$2/month
    • Remote device support
  • Intune Suite Add-on: Endpoint Privilege Management$2/month
    • Privilege access control

Which should you pick?

Choose DataGrail if

  • You need live data discovery.
  • You work on Web, API.
  • You also want request automation.
DataGrail review

Choose Microsoft Intune if

Nothing in the data separates Microsoft Intune from DataGrail on the points above - pick on price and on how each one feels to use.

Microsoft Intune review

Questions people ask

Is DataGrail or Microsoft Intune better?
Neither clearly leads. DataGrail starts at On request and Microsoft Intune at $8/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, DataGrail or Microsoft Intune?
DataGrail starts at On request and Microsoft Intune at $8/month.
Does DataGrail or Microsoft Intune run on more platforms?
DataGrail runs on Web, API. Microsoft Intune runs on Web.
What is DataGrail best used for?
DataGrail is most often used for a consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existed, a company processing hundreds of ccpa requests a month where manual fulfilment has become a full-time job, a privacy team leaving onetrust because the platform tracked requests but staff still completed them by hand, an organisation needing evidence for a regulator that deletion actually occurred in every system, not that a ticket was closed. Of those, a consumer brand whose deletion requests keep missing data in marketing tools the privacy team did not know existed and a company processing hundreds of ccpa requests a month where manual fulfilment has become a full-time job are not what Microsoft Intune is typically brought in for.
What can DataGrail do that Microsoft Intune cannot?
DataGrail covers Live data discovery, Request automation, Audit trail, Consent management.

Answered from the vendors’ own pages

DataGrail: How is DataGrail different from OneTrust?

OneTrust orchestrates the workflow; DataGrail focuses on connecting to systems and completing the request, and benchmark data suggests it prices materially below OneTrust for comparable scope.

Microsoft Intune: How much does Microsoft Intune cost?

Microsoft Intune Plan 1 costs $8/user/month for basic device management. The full Intune Suite costs $10/user/month including endpoint privilege management, enterprise application management, advanced analytics, remote help, Intune Plan 2, and Microsoft Cloud PKI.

Source
DataGrail: Does it find systems we do not know about?

Yes. Continuous discovery of unsanctioned tools processing personal data is its main technical claim.

Microsoft Intune: What add-ons are available for Microsoft Intune?

Individual Intune Suite add-ons range from $2-5/user/month and include Endpoint Privilege Management, Enterprise Application Management, Advanced Analytics, Remote Help, Intune Plan 2, and Microsoft Cloud PKI. Microsoft recommends the full Intune Suite at $10/user/month when deploying two or more modules for better value.

Source
DataGrail: What does it cost?

Not published. Pricing is quoted by request volume and connected systems, with multi-year commitments typically discounted.

Microsoft Intune: Is Intune included in Microsoft 365 E5?

Starting in CY26 Q3, Intune Suite capabilities are included with Microsoft 365 E5 and E7 subscriptions, with select capabilities also in Microsoft 365 E3. These bundled versions do not have separate additional pricing.

Source
DataGrail: Does it cover consent as well as requests?

Yes, it includes consent management, though publishers needing certified advertising consent usually use a specialist CMP.

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