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Cybersecurity · head to head

LastPass vs OnBase

LastPass logo

LastPass

Cybersecurity

Simplify online life with LastPass password manager

From
Free
Free plan
Yes
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Only LastPass has a free tier, so it costs nothing to try first.
  • Each has a real cost: LastPass free plan limited to 1 device type only; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: LastPass covers Password vault, OnBase covers Content Management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which LastPass and OnBase actually diverge.

Attributes where LastPass and OnBase differ
AttributeLastPassOnBase
Starting priceFree$400/month
Pricing modelfreemiumsubscription
Free tierYesNo
PlatformsWeb, Desktop, MobileWeb, Mobile
CategoryCybersecurityGovernment
Founded20081991

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in LastPass

  • Password vault
  • Password generator
  • Autofill
  • Security dashboard
  • Dark web monitoring
  • Emergency access
  • Secure notes
  • Digital wallet

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

LastPass

  • Password management and vault storagenot OnBase
  • Multi-device access and autofillnot OnBase
  • Dark web monitoring and security dashboardnot OnBase
  • Team collaboration with shared folders and policiesnot OnBase

OnBase

  • Citizen Servicesnot LastPass
  • Records Managementnot LastPass
  • Public Safetynot LastPass
  • Civic Engagementnot LastPass

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

LastPass

  • Free plan limited to 1 device type only
  • Premium plan costs ~$3/month annually (30% discount applied)
  • Business Teams plan limited to up to 50 users maximum
  • Teams plan offers only 25 security policies
  • Business plan pricing ~$4/user/month
  • Business Max plan costs ~$7/user/month for advanced features

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

LastPass

Free
  • Free$undefined/mo
    • Unlimited password storage
    • Autofill
    • Dark web monitoring
  • Premium$undefined/month
    • Unlimited passwords
    • All devices
    • Password generator
  • Families$undefined/month
    • Premium features
    • Shared folders
    • Family manager dashboard

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose LastPass if

  • You need password vault.
  • You want to start without paying.
  • You work on Web, Desktop, Mobile.
  • You also want password generator.
LastPass review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is LastPass or OnBase better?
Neither clearly leads. LastPass starts at Free and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, LastPass or OnBase?
LastPass has a free tier; the other does not. Paid plans start at Free for LastPass and $400/month for OnBase.
Does LastPass or OnBase run on more platforms?
LastPass runs on Web, Desktop, Mobile. OnBase runs on Web, Mobile.
Can I use LastPass for free?
Yes. LastPass has a free tier, so you can try it without paying. OnBase starts at $400/month.
What is LastPass best used for?
LastPass is most often used for password management and vault storage, multi-device access and autofill, dark web monitoring and security dashboard, team collaboration with shared folders and policies. Of those, password management and vault storage and multi-device access and autofill are not what OnBase is typically brought in for.
What can LastPass do that OnBase cannot?
LastPass covers Password vault, Password generator, Autofill, Security dashboard. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

LastPass: Does LastPass have a free version?

Yes, LastPass offers a free plan with unlimited password storage, autofill, dark web monitoring, and basic password sharing, but it is limited to 1 device type.

Source
OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
LastPass: What devices does the free plan support?

The free plan is limited to 1 device type, meaning you must choose either desktop or mobile, not both.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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