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Cybersecurity · head to head

1Password vs OnBase

1Password logo

1Password

Cybersecurity

The world's most-loved password manager

From
$2.99/month
Free plan
No
Full reviewWebsite
OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Free plan
No
Full reviewWebsite

The short version

  • Each has a real cost: 1Password no free tier; all plans require paid subscription; OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies
  • They diverge on capability: 1Password covers Password generator, OnBase covers Content Management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which 1Password and OnBase actually diverge.

Attributes where 1Password and OnBase differ
Attribute1PasswordOnBase
Starting price$2.99/month$400/month
Pricing modelUnknownsubscription
PlatformsmacOS, Windows, iOS, Android, Linux, WebWeb, Mobile
CategoryCybersecurityGovernment
Founded20061991

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in 1Password

  • Password generator
  • Autofill
  • Secure notes
  • Credit card storage
  • Document storage
  • Two-factor authentication
  • Watchtower security alerts
  • Travel mode

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

What people use each for

The jobs each tool is most often brought in to do.

1Password

  • Password managementnot OnBase
  • Secure document storagenot OnBase
  • Team credential sharingnot OnBase
  • Identity protectionnot OnBase
  • Compliance managementnot OnBase

OnBase

  • Citizen Servicesnot 1Password
  • Records Managementnot 1Password
  • Public Safetynot 1Password
  • Civic Engagementnot 1Password

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

1Password

  • No free tier; all plans require paid subscription
  • Offline access requires prior device sync; cannot add new passwords while offline
  • Enterprise plan does not include free trial access

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Pricing, plan by plan

1Password

$2.99/month

No published plan breakdown. See the 1Password review.

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Which should you pick?

Choose 1Password if

  • You need password generator.
  • You work on macOS, Windows, iOS, Android, Linux, Web.
  • You also want autofill.
1Password review

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Questions people ask

Is 1Password or OnBase better?
Neither clearly leads. 1Password starts at $2.99/month and OnBase at $400/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, 1Password or OnBase?
1Password starts at $2.99/month and OnBase at $400/month.
Does 1Password or OnBase run on more platforms?
1Password runs on macOS, Windows, iOS, Android, Linux, Web. OnBase runs on Web, Mobile.
What is 1Password best used for?
1Password is most often used for password management, secure document storage, team credential sharing, identity protection. Of those, password management and secure document storage are not what OnBase is typically brought in for.
What can 1Password do that OnBase cannot?
1Password covers Password generator, Autofill, Secure notes, Credit card storage. OnBase covers Content Management, Workflow Automation, Case Management, Records Management.

Answered from the vendors’ own pages

1Password: Does 1Password offer a free tier?

No. 1Password offers no free tier as of July 2026, but provides a 14-day free trial with no credit card required for all plans except Enterprise.

Source
OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
1Password: Can I access 1Password offline?

Yes. The desktop app allows for offline access to your vault once you have synced your passwords to the device.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
1Password: What is the pricing for individuals and families?

Individual plan costs 2.99 USD per month or 35.88 USD annually. Families plan costs 59.88 USD per year and includes five licenses with the ability to add more for 1 USD per month each.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
1Password: What platforms does 1Password support?

1Password is available on macOS, Windows, iOS, Android, Linux, with browser extensions for Chrome, Firefox, Edge, Brave, and Safari.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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