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Government · head to head

OnBase vs Workday Government

OnBase logo

OnBase

Government

Enterprise Information Platform

From
$400/month
Rated
-
Full reviewWebsite
Workday Government logo

Workday Government

Government

Enterprise HCM and Finance for Government

From
$5000/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OnBase pricing starts at 2,000 USD per month, making it expensive for small agencies; Workday Government workday Government Cloud, Workday's public sector offering, publishes no self-serve pricing; every path on its own government page leads to Contact Us or Contact Sales
  • They diverge on capability: OnBase covers Content Management, Workday Government covers Human Capital Management.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OnBase and Workday Government actually diverge.

Attributes where OnBase and Workday Government differ
AttributeOnBaseWorkday Government
Starting price$400/month$5000/month
PlatformsWeb, MobileWeb, Ios, Android
Founded19912005

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Government).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OnBase

  • Content Management
  • Workflow Automation
  • Case Management
  • Records Management
  • Intelligent Capture
  • Microsoft 365
  • Salesforce
  • Epic

Only in Workday Government

  • Human Capital Management
  • Payroll
  • Benefits Administration
  • Financial Management
  • Analytics
  • SAP
  • Oracle
  • Third-party HR

Both cover

  • Web support
  • Ios support
  • Android support

What people use each for

The jobs each tool is most often brought in to do.

OnBase

  • Citizen Services
  • Records Management
  • Public Safety
  • Civic Engagement

Workday Government

  • Citizen Services
  • Records Management
  • Public Safety
  • Civic Engagement

Both are used for citizen services, records management, public safety, civic engagement, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OnBase

  • Pricing starts at 2,000 USD per month, making it expensive for small agencies
  • Complex implementation and configuration required for government-specific workflows
  • Requires significant IT resources for deployment and ongoing management

Workday Government

  • Workday Government Cloud, Workday's public sector offering, publishes no self-serve pricing; every path on its own government page leads to Contact Us or Contact Sales

Pricing, plan by plan

OnBase

$400/month
  • Government$400/month
    • Content Management
    • Process Automation
    • Case Management

Workday Government

$5000/month
  • Government Cloud$5000/month
    • HCM
    • Payroll
    • Financial Management

Which should you pick?

Choose OnBase if

  • You need content management.
  • You work on Web, Mobile.
  • You also want workflow automation.
OnBase review

Choose Workday Government if

  • You need human capital management.
  • You work on Web, Ios, Android.
  • You also want payroll.
Workday Government review

Questions people ask

Is OnBase or Workday Government better?
Neither clearly leads. OnBase starts at $400/month and Workday Government at $5000/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OnBase or Workday Government?
OnBase starts at $400/month and Workday Government at $5000/month.
Does OnBase or Workday Government run on more platforms?
OnBase runs on Web, Mobile. Workday Government runs on Web, Ios, Android.
What is OnBase best used for?
OnBase is most often used for citizen services, records management, public safety, civic engagement.
What can OnBase do that Workday Government cannot?
OnBase covers Content Management, Workflow Automation, Case Management, Records Management. Workday Government covers Human Capital Management, Payroll, Benefits Administration, Financial Management. Both handle Web support, Ios support, Android support.

Answered from the vendors’ own pages

OnBase: What is OnBase used for in government?

OnBase is used for digital permitting, inspections, and plan review processes. Government agencies use it to streamline workflows, enable online forms, automate approvals, and provide citizen access to application status.

Source
OnBase: Does OnBase support mobile access?

Yes. Mobile access is a key feature of OnBase, allowing users to manage documents and cases on the go.

Source
OnBase: What document management capabilities does OnBase provide?

OnBase provides centralized document storage with version control, search and retrieval tools, records management across physical and electronic lifecycles, and compliance with policies and regulations.

Source
OnBase: Can OnBase workflows be customized?

Yes. OnBase is flexible and configurable with user-defined workflows for case management, streamlining processes like accounts payable, employee onboarding, and contract management.

Source
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