Field Service · head to head
Redlist vs UpKeep
Redlist
Field Service
Maintenance software built around lubrication programmes rather than bolting them on
- From
- On request
- Rated
- -
The short version
- Only UpKeep has a free tier, so it costs nothing to try first.
- Each has a real cost: Redlist no pricing is published by the vendor, and the four licence types have different capabilities, so the only way to size a budget is a quote and the widely repeated per-user figures come from review sites.; UpKeep offline mobile mode limited to Professional tier and above
- They diverge on capability: Redlist covers Lubrication routes, UpKeep covers Preventive maintenance.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Redlist and UpKeep actually diverge.
Identical on both: platforms (Web, iOS, Android), user rating (Not yet rated).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Redlist
- Lubrication routes
- Lubricant cross-reference
- Oil analysis integration
- Role-based licences
- Offline mobile app
- Scheduling and dispatch
- Contamination control
Only in UpKeep
- Preventive maintenance
- Asset management
- Mobile-first
- SAP
- Oracle
- Salesforce
- QuickBooks
- Zapier
Both cover
- Work order management
What people use each for
The jobs each tool is most often brought in to do.
Redlist
- A mine whose failure analysis repeatedly identifies lubrication error and needs evidence of what went into each pointnot UpKeep
- A plant changing lubricant suppliers that must cross-reference hundreds of equivalent products without mixing incompatible greasesnot UpKeep
- Oilfield service crews recording completed work offline at remote sites and syncing when back in coveragenot UpKeep
- An operation combining oil analysis laboratory results with maintenance history to justify extending oil change intervalsnot UpKeep
UpKeep
- Preventive and reactive maintenance schedulingnot Redlist
- Work order management across multiple locationsnot Redlist
- Asset lifecycle tracking and compliancenot Redlist
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Redlist
- No pricing is published by the vendor, and the four licence types have different capabilities, so the only way to size a budget is a quote and the widely repeated per-user figures come from review sites.
- Cost scales with licensed users, which is awkward for operations with large numbers of technicians who each need only to record a completed lubrication route.
- Outside lubrication the CMMS is ordinary, so organisations without a lubrication-driven failure problem pay a specialist price for general functionality.
- The customer base and support presence are North American, which affects response times, lubricant catalogue coverage and reference availability elsewhere.
- The integration list is short compared with established CMMS platforms, so connecting to an ERP or a plant historian is likely to need custom API work.
UpKeep
- Offline mobile mode limited to Professional tier and above
- Per-user pricing model; costs scale significantly with team size
- Free trial available but tier details not documented; duration unspecified
Pricing, plan by plan
Redlist
On request- Redlist$undefined/month
- Priced per user across four licence types: Collect, Complete, Create and Connect
- Licence mix rather than asset count drives the total cost
- Lubrication management and CMMS sold as separable product areas
UpKeep
FreeNo published plan breakdown. See the UpKeep review.
Which should you pick?
Choose Redlist if
- You need lubrication routes.
- You work on Web, iOS, Android.
- You also want lubricant cross-reference.
Choose UpKeep if
- You need preventive maintenance.
- You want to start without paying.
- You work on Web, iOS, Android.
- You also want asset management.
Questions people ask
- Is Redlist or UpKeep better?
- Neither clearly leads. Redlist starts at On request and UpKeep at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Redlist or UpKeep?
- UpKeep has a free tier; the other does not. Paid plans start at On request for Redlist and Free for UpKeep.
- Does Redlist or UpKeep run on more platforms?
- Both run on Web, iOS, Android, so platform support will not decide this one for you.
- Can I use UpKeep for free?
- Yes. UpKeep has a free tier, so you can try it without paying. Redlist starts at On request.
- What is Redlist best used for?
- Redlist is most often used for a mine whose failure analysis repeatedly identifies lubrication error and needs evidence of what went into each point, a plant changing lubricant suppliers that must cross-reference hundreds of equivalent products without mixing incompatible greases, oilfield service crews recording completed work offline at remote sites and syncing when back in coverage, an operation combining oil analysis laboratory results with maintenance history to justify extending oil change intervals. Of those, a mine whose failure analysis repeatedly identifies lubrication error and needs evidence of what went into each point and a plant changing lubricant suppliers that must cross-reference hundreds of equivalent products without mixing incompatible greases are not what UpKeep is typically brought in for.
- What can Redlist do that UpKeep cannot?
- Redlist covers Lubrication routes, Lubricant cross-reference, Oil analysis integration, Role-based licences. UpKeep covers Preventive maintenance, Asset management, Mobile-first, SAP. Both handle Work order management.
Answered from the vendors’ own pages
Redlist: Is Redlist only for lubrication?
No, it is a full CMMS with work orders and scheduling, but lubrication management is the reason most customers choose it.
UpKeep: How much does UpKeep cost per user?
UpKeep pricing starts at $24/user/month for the Essential tier, $55/user/month for Premium, with Professional and Enterprise tiers available at custom quotes. All plans include unlimited work orders and locations.
SourceRedlist: How is it licensed?
Per user, across four licence types with different capabilities, rather than by asset count.
UpKeep: What does the free trial include?
UpKeep offers a free trial with no credit card required on the Essential and Premium tiers. Users can try the product before committing to paid plans.
SourceRedlist: Does it publish prices?
No. Figures circulating on review sites are not vendor-published and should not be used to set a budget.
UpKeep: Are Nova AI credits included in the pricing?
Yes, Nova AI credits are included with every plan: 250 credits with Essential, 500 with Premium, 750 with Professional, and 1,000 with Enterprise tiers.
SourceRedlist: Can technicians use it without signal?
Yes, the mobile app captures work offline and syncs later, which is the normal case in mining and oilfield sites.
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