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Field Service · head to head

Brightly Asset Essentials vs Redlist

Brightly Asset Essentials logo

Brightly Asset Essentials

Field Service

CMMS and asset management for schools, local government, healthcare estates and manufacturing, now part of Siemens

From
On request
Rated
-
Full reviewWebsite
Redlist logo

Redlist

Field Service

Maintenance software built around lubrication programmes rather than bolting them on

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Brightly Asset Essentials nothing about the pricing is published, the official pricing page has been removed, and quotes are per organisation, so buyers cannot benchmark and negotiating leverage depends entirely on running a competitive process.; Redlist no pricing is published by the vendor, and the four licence types have different capabilities, so the only way to size a budget is a quote and the widely repeated per-user figures come from review sites.
  • They diverge on capability: Brightly Asset Essentials covers Work orders and requests, Redlist covers Lubrication routes.
  • Prices and features above were last checked on 1 September 2026.

Where they differ

Only the attributes on which Brightly Asset Essentials and Redlist actually diverge.

Attributes where Brightly Asset Essentials and Redlist differ
AttributeBrightly Asset EssentialsRedlist

Identical on both: starting price (On request), pricing model (quote), free tier (No), platforms (Web, iOS, Android), user rating (Not yet rated), category (Field Service).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Brightly Asset Essentials

  • Work orders and requests
  • Preventive maintenance
  • Asset registers
  • Capital planning
  • Inventory
  • Mobile app
  • Energy and sustainability
  • Reporting

Only in Redlist

  • Lubrication routes
  • Lubricant cross-reference
  • Oil analysis integration
  • Role-based licences
  • Offline mobile app
  • Work order management
  • Scheduling and dispatch
  • Contamination control

What people use each for

The jobs each tool is most often brought in to do.

Brightly Asset Essentials

  • A school district consolidating maintenance requests from fifty buildings into one queue with a portal teachers can usenot Redlist
  • A municipal public works department that must justify replacement capital to a council with condition-based evidencenot Redlist
  • A healthcare estate tracking statutory compliance tasks and producing audit evidence on demandnot Redlist
  • A senior living operator standardising preventive maintenance across sites with a mobile app technicians will actually opennot Redlist

Redlist

  • A mine whose failure analysis repeatedly identifies lubrication error and needs evidence of what went into each pointnot Brightly Asset Essentials
  • A plant changing lubricant suppliers that must cross-reference hundreds of equivalent products without mixing incompatible greasesnot Brightly Asset Essentials
  • Oilfield service crews recording completed work offline at remote sites and syncing when back in coveragenot Brightly Asset Essentials
  • An operation combining oil analysis laboratory results with maintenance history to justify extending oil change intervalsnot Brightly Asset Essentials

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Brightly Asset Essentials

  • Nothing about the pricing is published, the official pricing page has been removed, and quotes are per organisation, so buyers cannot benchmark and negotiating leverage depends entirely on running a competitive process.
  • Implementation and data migration are quoted separately and commonly add five figures to a mid-size deployment, which is not visible when comparing headline subscription numbers.
  • Siemens ownership has pointed the roadmap at building and infrastructure integration, so industrial maintenance features compete for attention with Siemens Smart Infrastructure priorities.
  • Capability is split across separate Brightly products, so functionality shown in a demo may require an additional module and an additional line on the contract.
  • Reporting is fixed-template heavy and getting a non-standard report often means exporting to a spreadsheet, which undermines the case for consolidating on one system.

Redlist

  • No pricing is published by the vendor, and the four licence types have different capabilities, so the only way to size a budget is a quote and the widely repeated per-user figures come from review sites.
  • Cost scales with licensed users, which is awkward for operations with large numbers of technicians who each need only to record a completed lubrication route.
  • Outside lubrication the CMMS is ordinary, so organisations without a lubrication-driven failure problem pay a specialist price for general functionality.
  • The customer base and support presence are North American, which affects response times, lubricant catalogue coverage and reference availability elsewhere.
  • The integration list is short compared with established CMMS platforms, so connecting to an ERP or a plant historian is likely to need custom API work.

Pricing, plan by plan

Brightly Asset Essentials

On request
  • Asset Essentials$undefined/year
    • Priced by named users and modules, quoted per organisation
    • Implementation, data migration and training quoted separately
    • Multi-year agreements are the norm for public-sector buyers

Redlist

On request
  • Redlist$undefined/month
    • Priced per user across four licence types: Collect, Complete, Create and Connect
    • Licence mix rather than asset count drives the total cost
    • Lubrication management and CMMS sold as separable product areas

Which should you pick?

Choose Brightly Asset Essentials if

  • You need work orders and requests.
  • You work on Web, iOS, Android.
  • You also want preventive maintenance.
Brightly Asset Essentials review

Choose Redlist if

  • You need lubrication routes.
  • You work on Web, iOS, Android.
  • You also want lubricant cross-reference.
Redlist review

Questions people ask

Is Brightly Asset Essentials or Redlist better?
Neither clearly leads. Brightly Asset Essentials starts at On request and Redlist at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Brightly Asset Essentials or Redlist?
Brightly Asset Essentials starts at On request and Redlist at On request.
Does Brightly Asset Essentials or Redlist run on more platforms?
Both run on Web, iOS, Android, so platform support will not decide this one for you.
What is Brightly Asset Essentials best used for?
Brightly Asset Essentials is most often used for a school district consolidating maintenance requests from fifty buildings into one queue with a portal teachers can use, a municipal public works department that must justify replacement capital to a council with condition-based evidence, a healthcare estate tracking statutory compliance tasks and producing audit evidence on demand, a senior living operator standardising preventive maintenance across sites with a mobile app technicians will actually open. Of those, a school district consolidating maintenance requests from fifty buildings into one queue with a portal teachers can use and a municipal public works department that must justify replacement capital to a council with condition-based evidence are not what Redlist is typically brought in for.
What can Brightly Asset Essentials do that Redlist cannot?
Brightly Asset Essentials covers Work orders and requests, Preventive maintenance, Asset registers, Capital planning. Redlist covers Lubrication routes, Lubricant cross-reference, Oil analysis integration, Role-based licences.

Answered from the vendors’ own pages

Brightly Asset Essentials: Who owns Brightly?

Siemens, which acquired it in 2022 for around 1.58 billion USD. It sits within Siemens Smart Infrastructure.

Redlist: Is Redlist only for lubrication?

No, it is a full CMMS with work orders and scheduling, but lubrication management is the reason most customers choose it.

Brightly Asset Essentials: What does Asset Essentials cost?

Not published. It is quoted by user count and modules, with implementation priced separately.

Redlist: How is it licensed?

Per user, across four licence types with different capabilities, rather than by asset count.

Brightly Asset Essentials: Is it suitable for manufacturing?

It can run a plant, but the product heritage and roadmap are estates and infrastructure, so plant-specific features lag purpose-built industrial CMMS.

Redlist: Does it publish prices?

No. Figures circulating on review sites are not vendor-published and should not be used to set a budget.

Brightly Asset Essentials: Is there a free tier or trial?

No published free tier. Evaluation is through a sales-led demo.

Redlist: Can technicians use it without signal?

Yes, the mobile app captures work offline and syncs later, which is the normal case in mining and oilfield sites.

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