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Software · head to head

Planday vs When2meet

Planday logo

Planday

Software

Danish workforce scheduling and shift management software for shift-based businesses

From
On request
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Planday the Starter plan requires a minimum of 5 users, so single-location businesses with fewer staff cannot use the lowest published tier; When2meet no calendar synchronization capability

Where they differ

Only the attributes on which Planday and When2meet actually diverge.

Attributes where Planday and When2meet differ
AttributePlandayWhen2meet
Starting priceOn requestFree
Pricing modelsubscriptionfree
Free tierNoYes
FoundedUnknown2003

Identical on both: platforms (Web), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Planday

Nothing recorded that When2meet does not also cover.

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Planday

No use cases recorded yet. See the Planday review.

When2meet

  • Schedulingnot Planday
  • Appointment bookingnot Planday
  • Time trackingnot Planday
  • Resource managementnot Planday
  • Team coordinationnot Planday

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Planday

  • The Starter plan requires a minimum of 5 users, so single-location businesses with fewer staff cannot use the lowest published tier
  • Per-user prices for Starter and Plus are not shown on the pricing page itself; only a from GBP 2.99 headline figure is given without stating which plan it applies to, and the Pro tier is priced only by custom quote for larger organisations

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Planday

On request

No published plan breakdown. See the Planday review.

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Planday if

Nothing in the data separates Planday from When2meet on the points above - pick on price and on how each one feels to use.

Planday review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Planday or When2meet better?
Neither clearly leads. Planday starts at On request and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Planday or When2meet?
When2meet has a free tier; the other does not. Paid plans start at On request for Planday and Free for When2meet.
Does Planday or When2meet run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Planday starts at On request.
What can Planday do that When2meet cannot?
When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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Related pages

More on Planday

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