When2meetvs
Doodle
Doodle: Polling-based scheduling with calendar sync and timezone handling for group availability
When2meet
Find the best time to meet
As of 30 August 2026, When2meet is free to use. When2meet is a free, simple online tool for finding the best meeting time for a group of people. Softwr lists it under Scheduling. When2meet is launched in 2008, available on Web.
Overview
What When2meet does
When2meet is a free, simple online tool for finding the best meeting time for a group of people. Users create an event with potential dates and times, share the link, and participants mark their availability. The tool visually shows overlapping availability to find optimal meeting times.
What people use it for
- Scheduling
- Appointment booking
- Time tracking
- Resource management
- Team coordination
Related searches
The honest half
Where it falls short
Concrete and checkable, so you can decide whether any of them matter to you. This is the half of a review a vendor will not write about When2meet.
- No calendar synchronization capability
- No automated reminders to participants
- No dedicated mobile app, web-only access
- No integration with calendar systems or other tools
- Requires manual entry of availability rather than auto-sync from calendar
Cross-shopped
What people choose instead of When2meet
Each pairing was judged by two reviewers asking whether a buyer would genuinely weigh the two against each other. The ones that failed were deleted rather than published.
- When2meetvsCalendly
Calendly: Professional booking system with calendar integration and direct appointment slot selection
- When2meetvsAppointlet
Appointlet: Simple booking links without back-and-forth polling, allowing direct calendar slot booking
Pricing
What When2meet costs
Taken from the vendor's own pricing page. Prices move, so check before you buy.
Free
Free
- Unlimited events
- Visual availability
- No account needed
Capabilities
Features
Visual availability grid
No account required
Drag-to-select availability
Group overview
Shareable links
Web support
Available on web
Answered, with sources
Questions people ask
Each answer names the page it came from, so you can check it rather than take our word for it.
Is When2meet free to use?
Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.
SourceDo I need to create an account to use When2meet?
No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.
SourceHow does When2meet differ from Doodle or Calendly?
When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.
SourceBehind it
Who makes When2meet
- Company
- When2meet
- Based in
- United States
- Founders
- Don Engel
Timeline
When2meet over time
- Founded2003-01-01
When2meet founded by Brown University alumnus Don Engel
Source
Keep looking
Where to go from When2meet
- When2meet alternativesEvery product people weigh against it
- When2meet pricingPlans, floors and what the tiers exclude
- When2meet badgesWhich rules it meets, and the figure behind each
- All Scheduling softwareThe full category
- Best Scheduling softwareThe shortlist, and how it was cut
Best Scheduling software for
Compare When2meet with
- Doodle
- Appointlet
- Calendly
- Cal.com
- Setmore
- Acuity Scheduling
- Chili Piper
- Planday
- Moovit
- Picktime
- Motion
- iClassPro
- Fresha
- GlossGenius
- Schedulicity
- Vagaro
- Doodle
- Planday
Other Scheduling software
Scheduling automation platform for eliminating back-and-forth
Free, then $10/mo14 researched notesDanish workforce scheduling and shift management software for shift-based businesses
From £2.99/user per month10 researched notesAppointment, class and resource booking with an unusually capable free tier
Free, then $3/mo12 researched notesFlat per-location class management for gymnastics, dance and swim schools, from 139 USD a month
From $139/mo12 researched notesDanish workforce scheduling and shift management software for shift-based businesses
From £2.99/user per month10 researched notes
Softwr does not host reviews and shows no star rating for When2meet, because a rating we did not collect is not ours to publish. What is here is the pricing and platform detail from the vendor’s own pages, limitations we could state concretely, and alternatives a reviewer confirmed people weigh against it. Tell us if any of it is wrong.
More on When2meet
When2meet alternatives
What people switch to, and what they give up
When2meet pricing
Every tier, and where the cost actually lands
Compare When2meet
Put it head to head with anything we hold
When2meet badge
Its rating, and an embed for your own site
Best Scheduling software alternatives
Class and camp booking software for children activity businesses, with a marketplace that takes up to 30 percent
Per business per month, plus marketplace commissionAppointment, class and resource booking with an unusually capable free tier
Per user per month
German-hosted scheduling with GDPR positioning and CRM features built into the upper tiers
Per user per month
Flat per-location class management for gymnastics, dance and swim schools, from 139 USD a month
Per location per month
Registration and activity management for community recreation, with a 1% fee on top of the subscription
Per month plus 1% of invoiced items