Softwr

Scheduling · head to head

SimplyBook.me vs When2meet

SimplyBook.me logo

SimplyBook.me

Scheduling

Online booking system for service businesses

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: SimplyBook.me pricing model includes many features locked behind custom add-ons; When2meet no calendar synchronization capability
  • They diverge on capability: SimplyBook.me covers Booking website, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which SimplyBook.me and When2meet actually diverge.

Attributes where SimplyBook.me and When2meet differ
AttributeSimplyBook.meWhen2meet
Pricing modelfreemiumfree
PlatformsWeb, iOS, AndroidWeb
Founded20092003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in SimplyBook.me

  • Booking website
  • Client management
  • Payment processing
  • Marketing tools
  • Custom branding
  • Google Calendar
  • Outlook
  • Zoom

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

SimplyBook.me

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

When2meet

  • Scheduling
  • Appointment booking
  • Time tracking
  • Resource management
  • Team coordination

Both are used for scheduling, appointment booking, time tracking, resource management, team coordination, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

SimplyBook.me

  • Pricing model includes many features locked behind custom add-ons
  • No built-in video conferencing, requiring third-party integration
  • Limited CRM capabilities compared to dedicated sales platforms
  • Free plan capped at 5 bookings per month, limiting small business use

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

SimplyBook.me

Free
  • FreeFree
    • 50 bookings/month
    • Booking website
    • Basic features
  • Basic$8.25/month
    • 100 bookings
    • Custom features
    • Payments
  • Standard$24.9/month
    • 500 bookings
    • All features
    • Multiple locations

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose SimplyBook.me if

  • You need booking website.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want client management.
SimplyBook.me review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is SimplyBook.me or When2meet better?
Neither clearly leads. SimplyBook.me starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, SimplyBook.me or When2meet?
SimplyBook.me starts at Free and When2meet at Free.
Does SimplyBook.me or When2meet run on more platforms?
SimplyBook.me runs on Web, iOS, Android. When2meet runs on Web.
Can I use SimplyBook.me for free?
Both have a free tier, so you can try either at no cost before committing.
What is SimplyBook.me best used for?
SimplyBook.me is most often used for scheduling, appointment booking, time tracking, resource management.
What can SimplyBook.me do that When2meet cannot?
SimplyBook.me covers Booking website, Client management, Payment processing, Marketing tools. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

SimplyBook.me: Does SimplyBook.me offer a free plan?

Yes, SimplyBook.me offers a free plan for small businesses, though advanced features and custom add-ons require paid plans.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Share

Related pages

More on SimplyBook.me

More on When2meet

Keep looking

Other head to heads