Softwr

Scheduling · head to head

Bookedin vs When2meet

Bookedin logo

Bookedin

Scheduling

Appointment scheduling priced per calendar rather than per business

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Bookedin pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.; When2meet no calendar synchronization capability
  • They diverge on capability: Bookedin covers Per calendar pricing, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Bookedin and When2meet actually diverge.

Attributes where Bookedin and When2meet differ
AttributeBookedinWhen2meet
Pricing modelPer calendar per monthfree
PlatformsWeb, iOS, AndroidWeb
FoundedUnknown2003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Bookedin

  • Per calendar pricing
  • Public booking page
  • Reminders
  • Deposits and payments
  • Class scheduling
  • Free tier
  • Mobile apps
  • Booking forms

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Bookedin

  • A solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management systemnot When2meet
  • A barber shop with two chairs that wants an Instagram booking link and automated SMS reminders running by the end of the daynot When2meet
  • A tutor running both one-to-one sessions and small group classes from the same booking pagenot When2meet
  • A pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrivesnot When2meet

When2meet

  • Schedulingnot Bookedin
  • Appointment bookingnot Bookedin
  • Time trackingnot Bookedin
  • Resource managementnot Bookedin
  • Team coordinationnot Bookedin

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Bookedin

  • Pricing is per calendar, so a five-staff salon pays roughly five times the headline price and lands above competitors that charge one flat business rate for unlimited staff.
  • The free plan stops at 50 bookings a month across appointments and classes together, which a modestly busy single operator exceeds in a fortnight, making it an extended trial rather than a usable free tier.
  • It is a scheduler, not a business system: there is no inventory, commission tracking, payroll or point of sale, so growing businesses hit a wall and face a migration to a salon or clinic platform.
  • Payments run through Stripe, Square or PayPal, so you carry their processing fees on top of the subscription and get no negotiated rate from the vendor.
  • Client marketing is limited to reminders and basic notifications, with none of the campaign, loyalty or rebooking automation that competitors in the salon space treat as core.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Bookedin

Free
  • FreeFree
    • 50 bookings per month total
    • One booking page
    • Appointment and class scheduling
  • Plus$19/month
    • Per calendar, billed annually; about USD 24 billed monthly
    • Unlimited bookings
    • SMS and email reminders
  • Pro$39/month
    • Per calendar per month
    • Everything in Plus
    • Advanced customisation and branding
  • Enterprise$undefined/month
    • Quoted pricing for multi-location businesses
    • Dedicated support
    • Consolidated management across sites

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Bookedin if

  • You need per calendar pricing.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want public booking page.
Bookedin review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Bookedin or When2meet better?
Neither clearly leads. Bookedin starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Bookedin or When2meet?
Bookedin starts at Free and When2meet at Free.
Does Bookedin or When2meet run on more platforms?
Bookedin runs on Web, iOS, Android. When2meet runs on Web.
Can I use Bookedin for free?
Both have a free tier, so you can try either at no cost before committing.
What is Bookedin best used for?
Bookedin is most often used for a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system, a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day, a tutor running both one-to-one sessions and small group classes from the same booking page, a pet groomer who wants intake questions captured at booking so the appointment length is right before the client arrives. Of those, a solo tattoo artist who needs deposits taken at booking to stop no-shows without buying a studio management system and a barber shop with two chairs that wants an instagram booking link and automated sms reminders running by the end of the day are not what When2meet is typically brought in for.
What can Bookedin do that When2meet cannot?
Bookedin covers Per calendar pricing, Public booking page, Reminders, Deposits and payments. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

Bookedin: How much is Bookedin for a team?

Charged per calendar. Plus is about USD 19 per calendar billed annually or 24 monthly, and Pro about 39, so a five-person team on Plus is roughly USD 95 to 120 a month.

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Bookedin: Is the free plan usable long term?

Only for very low volume. It caps at 50 bookings per month across appointments and classes combined.

When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Bookedin: Does it take payments?

Yes, deposits or full payment at booking through Stripe, Square or PayPal, with those processors fees applying on top of your subscription.

When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Bookedin: Who makes it?

Coldwin Software Inc., a Canadian company that has run the product since 2010.

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