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Scheduling · head to head

Amilia SmartRec vs Planday

Amilia SmartRec logo

Amilia SmartRec

Scheduling

Registration and activity management for community recreation, with a 1% fee on top of the subscription

From
$99/month
Rated
-
Full reviewWebsite
Planday logo

Planday

Scheduling

Danish workforce scheduling and shift management software for shift-based businesses

From
£2.99/user per month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Amilia SmartRec the 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.; Planday plus and Pro pricing not published; requires contacting sales
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which Amilia SmartRec and Planday actually diverge.

Attributes where Amilia SmartRec and Planday differ
AttributeAmilia SmartRecPlanday
Starting price$99/month£2.99/user per month
Pricing modelPer month plus 1% of invoiced itemssubscription
PlatformsWeb, iOS, AndroidWeb

Identical on both: free tier (No), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Amilia SmartRec

  • Activity registration
  • Family accounts
  • Memberships
  • Facility booking
  • Point of sale
  • Online store
  • Financial reporting
  • Bilingual interface

Only in Planday

Nothing recorded that Amilia SmartRec does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Amilia SmartRec

  • A municipal recreation department replacing paper and phone registration for seasonal programmesnot Planday
  • A community centre that needs one family account covering several children across different activitiesnot Planday
  • A bilingual Canadian organisation required to serve residents in English and Frenchnot Planday
  • A sports club running leagues, camps and memberships that currently sit in three separate systemsnot Planday

Planday

  • Workforce scheduling and managementnot Amilia SmartRec
  • Time tracking and payroll integrationnot Amilia SmartRec
  • Employee scheduling for retail and hospitalitynot Amilia SmartRec
  • Rostering and shift managementnot Amilia SmartRec

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Amilia SmartRec

  • The 1% fee on each new invoice item sits on top of both the subscription and card processing, so an organisation invoicing two million dollars pays around twenty thousand a year in a fee that never appears in a plan comparison.
  • Implementation is charged separately, from $899 on Standard and $2,999 on Advanced, which for a small community organisation is several months of subscription before the system goes live.
  • Parks and facilities management is shallower than a dedicated municipal recreation platform, so departments managing complex field allocation and maintenance schedules will still need another system.
  • Reporting is oriented towards revenue rather than programme utilisation, so recreation managers analysing attendance patterns and capacity end up exporting to spreadsheets.
  • Its strength is in Canada, and US municipalities find fewer local references, fewer integrations with American finance systems and less familiarity with state-specific requirements.

Planday

  • Plus and Pro pricing not published; requires contacting sales
  • Starter tier requires minimum of 5 users making it unsuitable for solo operations
  • Plus plan pricing per user not specified on pricing page

Pricing, plan by plan

Amilia SmartRec

$99/month
  • Standard$99/month
    • Activity registration and online store
    • Family accounts
    • 1% fee on each new invoice item
  • Advanced$499/month
    • Memberships, facility booking and point of sale
    • Advanced reporting
    • 1% fee on each new invoice item
  • Custom$undefined/year
    • For YMCAs, JCCs and parks and recreation departments
    • Scoped and quoted individually
    • Fee structure negotiated

Planday

£2.99/user per month
  • Starter$2.99/user per month
    • Intuitive scheduling
    • Simple time tracking
    • Working time rules
  • Plus$null/mo
    • Advanced scheduling
    • Leave and absence management
    • Accurate payroll reporting and integrations
  • Pro$null/mo
    • Custom planning metrics
    • Auto-scheduling
    • Configurable organisational structure

Which should you pick?

Choose Amilia SmartRec if

  • You need activity registration.
  • You work on Web, iOS, Android.
  • You also want family accounts.
Amilia SmartRec review

Choose Planday if

Nothing in the data separates Planday from Amilia SmartRec on the points above - pick on price and on how each one feels to use.

Planday review

Questions people ask

Is Amilia SmartRec or Planday better?
Neither clearly leads. Amilia SmartRec starts at $99/month and Planday at £2.99/user per month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Amilia SmartRec or Planday?
Amilia SmartRec starts at $99/month and Planday at £2.99/user per month.
Does Amilia SmartRec or Planday run on more platforms?
Amilia SmartRec runs on Web, iOS, Android. Planday runs on Web.
What is Amilia SmartRec best used for?
Amilia SmartRec is most often used for a municipal recreation department replacing paper and phone registration for seasonal programmes, a community centre that needs one family account covering several children across different activities, a bilingual canadian organisation required to serve residents in english and french, a sports club running leagues, camps and memberships that currently sit in three separate systems. Of those, a municipal recreation department replacing paper and phone registration for seasonal programmes and a community centre that needs one family account covering several children across different activities are not what Planday is typically brought in for.
What can Amilia SmartRec do that Planday cannot?
Amilia SmartRec covers Activity registration, Family accounts, Memberships, Facility booking.

Answered from the vendors’ own pages

Amilia SmartRec: What is the real total cost?

Subscription from $99 or $499 a month, plus roughly 1% on each new invoice item, plus card processing around 2.85% plus $0.30, plus a one-off implementation fee. The percentage fees dominate at any real volume.

Planday: How much does Planday cost?

Planday's Starter plan costs £2.99 per user per month with a minimum of 5 users required. Plus and Pro plans require contacting sales for custom pricing.

Source
Amilia SmartRec: Is the 1% negotiable?

On the Custom tier for larger organisations, the fee structure is part of the negotiation. On the published plans it is not.

Planday: Does Planday offer a free trial?

Yes, Planday offers a 30-day free trial available for both Starter and Plus plans with no credit card required. You can cancel anytime.

Source
Amilia SmartRec: Does it work in French?

Yes, throughout. That is a practical requirement for Quebec and many bilingual Canadian public bodies and a genuine reason to choose it there.

Planday: What is the minimum Planday commitment?

The Starter tier requires a minimum of 5 users at £2.99 per user per month. Annual prepayment may offer different terms; contact sales for details.

Source
Amilia SmartRec: Can it replace a municipal recreation system?

For registration and memberships, often yes. For parks asset and facility maintenance management, no.

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