Softwr

Scheduling · head to head

Acuity Scheduling vs When2meet

Acuity Scheduling logo

Acuity Scheduling

Scheduling

Scheduling made simple

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Acuity Scheduling starter tier limited to 1 calendar only; When2meet no calendar synchronization capability
  • They diverge on capability: Acuity Scheduling covers Online booking, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Acuity Scheduling and When2meet actually diverge.

Attributes where Acuity Scheduling and When2meet differ
AttributeAcuity SchedulingWhen2meet
Pricing modelsubscriptionfree

Identical on both: starting price (Free), free tier (Yes), platforms (Web), user rating (Not yet rated), category (Scheduling), founded (2003).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Acuity Scheduling

  • Online booking
  • Appointment types
  • Calendar sync
  • Payment processing
  • Email reminders
  • Client self-scheduling
  • Packages & memberships
  • Timezone detection

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Acuity Scheduling

  • Client self-scheduling with automated time zone conversionnot When2meet
  • HIPAA-compliant scheduling for healthcare practitionersnot When2meet
  • Multi-location scheduling with multiple staff membersnot When2meet
  • Membership, package sales, and gift certificate managementnot When2meet

When2meet

  • Schedulingnot Acuity Scheduling
  • Appointment bookingnot Acuity Scheduling
  • Time trackingnot Acuity Scheduling
  • Resource managementnot Acuity Scheduling
  • Team coordinationnot Acuity Scheduling

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Acuity Scheduling

  • Starter tier limited to 1 calendar only
  • SMS/text reminders, memberships, and gift certificates require Standard or Premium tier
  • HIPAA compliance (BAA signature) exclusive to Premium tier at $49/month
  • Custom API and CSS access, and Acuity branding removal require Premium tier

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Acuity Scheduling

Free
  • Starter$20/month
    • 1 calendar
    • Payment processing (Stripe, Square, PayPal, Venmo)
    • Email reminders
  • Standard$34/month
    • Up to 6 calendars
    • Starter features
    • Text message reminders
  • Premium$61/month
    • Up to 36 calendars
    • Standard features
    • HIPAA BAA compliance

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Acuity Scheduling if

  • You need online booking.
  • You want to start without paying.
  • You also want appointment types.
Acuity Scheduling review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Acuity Scheduling or When2meet better?
Neither clearly leads. Acuity Scheduling starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Acuity Scheduling or When2meet?
Acuity Scheduling starts at Free and When2meet at Free.
Does Acuity Scheduling or When2meet run on more platforms?
Both run on Web, so platform support will not decide this one for you.
Can I use Acuity Scheduling for free?
Both have a free tier, so you can try either at no cost before committing.
What is Acuity Scheduling best used for?
Acuity Scheduling is most often used for client self-scheduling with automated time zone conversion, hipaa-compliant scheduling for healthcare practitioners, multi-location scheduling with multiple staff members, membership, package sales, and gift certificate management. Of those, client self-scheduling with automated time zone conversion and hipaa-compliant scheduling for healthcare practitioners are not what When2meet is typically brought in for.
What can Acuity Scheduling do that When2meet cannot?
Acuity Scheduling covers Online booking, Appointment types, Calendar sync, Payment processing. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

Acuity Scheduling: How much does Acuity Scheduling cost?

Starter is $20/month (monthly) or $16/month (annual, 20% savings). Standard is $34/month (monthly) or $27/month (annual). Premium is $61/month (monthly) or $49/month (annual). All include a 7-day free trial with no credit card required. Annual billing is prorated based on signup date.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Acuity Scheduling: How many calendars and staff can I manage per Acuity tier?

Starter supports 1 calendar. Standard supports up to 6 calendars. Premium supports up to 36 calendars. Text message reminders require Standard or higher. Multiple staff/location timezones are only available on Premium.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Acuity Scheduling: Does Acuity Scheduling offer HIPAA compliance?

HIPAA Business Associate Agreement (BAA) compliance is only available on the Premium plan ($49-61/month). Premium also includes the ability to hide Acuity branding.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Share

Related pages

More on Acuity Scheduling

More on When2meet

Keep looking

Other head to heads