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Scheduling · head to head

Calendly vs Planday

Calendly logo

Calendly

Scheduling

Scheduling automation platform for eliminating back-and-forth

From
Free
Rated
-
Full reviewWebsite
Planday logo

Planday

Scheduling

Danish workforce scheduling and shift management software for shift-based businesses

From
£2.99/user per month
Rated
-
Full reviewWebsite

The short version

  • Only Calendly has a free tier, so it costs nothing to try first.
  • Each has a real cost: Calendly the free plan allows one event type and one calendar connection, so it cannot handle different meeting formats; Planday plus and Pro pricing not published; requires contacting sales
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Calendly and Planday actually diverge.

Attributes where Calendly and Planday differ
AttributeCalendlyPlanday
Starting priceFree£2.99/user per month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, iOS, AndroidWeb
Founded2013Unknown

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Calendly

  • Calendar sync
  • Automated scheduling
  • Custom availability
  • Time zone detection
  • Reminder emails
  • Buffer time
  • Meeting polls
  • Embed on website

Only in Planday

Nothing recorded that Calendly does not also cover.

What people use each for

The jobs each tool is most often brought in to do.

Calendly

  • Sales meetingsnot Planday
  • Interview schedulingnot Planday
  • Customer callsnot Planday
  • Office hoursnot Planday
  • Webinar registrationnot Planday

Planday

  • Workforce scheduling and managementnot Calendly
  • Time tracking and payroll integrationnot Calendly
  • Employee scheduling for retail and hospitalitynot Calendly
  • Rostering and shift managementnot Calendly

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Calendly

  • The free plan allows one event type and one calendar connection, so it cannot handle different meeting formats
  • Automated reminders and multiple calendars need Standard at $10 per seat per month
  • Round-robin routing, lead qualification and Salesforce integration require Teams at $16 per seat per month
  • SAML single sign-on, audit logs and domain control are Enterprise only, starting at $15,000 a year
  • Advertised prices are the annual rates

Planday

  • Plus and Pro pricing not published; requires contacting sales
  • Starter tier requires minimum of 5 users making it unsuitable for solo operations
  • Plus plan pricing per user not specified on pricing page

Pricing, plan by plan

Calendly

Free
  • FreeFree
    • 1 event type
    • 1 calendar connection
    • Basic confirmation email
  • Standard$10/month
    • Unlimited event types
    • Multiple calendars (up to 6)
    • Integrations with HubSpot, Mailchimp, Stripe, PayPal
  • Teams$16/month
    • All Standard features
    • Salesforce integration
    • Round-robin meetings
  • Enterprise$15000/year
    • All Teams features
    • Salesforce routing lookup
    • Microsoft Dynamics 365

Planday

£2.99/user per month
  • Starter$2.99/user per month
    • Intuitive scheduling
    • Simple time tracking
    • Working time rules
  • Plus$null/mo
    • Advanced scheduling
    • Leave and absence management
    • Accurate payroll reporting and integrations
  • Pro$null/mo
    • Custom planning metrics
    • Auto-scheduling
    • Configurable organisational structure

Which should you pick?

Choose Calendly if

  • You need calendar sync.
  • You want to start without paying.
  • You work on Web, iOS, Android.
  • You also want automated scheduling.
Calendly review

Choose Planday if

Nothing in the data separates Planday from Calendly on the points above - pick on price and on how each one feels to use.

Planday review

Questions people ask

Is Calendly or Planday better?
Neither clearly leads. Calendly starts at Free and Planday at £2.99/user per month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Calendly or Planday?
Calendly has a free tier; the other does not. Paid plans start at Free for Calendly and £2.99/user per month for Planday.
Does Calendly or Planday run on more platforms?
Calendly runs on Web, iOS, Android. Planday runs on Web.
Can I use Calendly for free?
Yes. Calendly has a free tier, so you can try it without paying. Planday starts at £2.99/user per month.
What is Calendly best used for?
Calendly is most often used for sales meetings, interview scheduling, customer calls, office hours. Of those, sales meetings and interview scheduling are not what Planday is typically brought in for.
What can Calendly do that Planday cannot?
Calendly covers Calendar sync, Automated scheduling, Custom availability, Time zone detection.

Answered from the vendors’ own pages

Calendly: Does the free tier include automatic reminders?

No. The free plan only includes a basic confirmation email when someone books. Automated reminder workflows, SMS reminders, and follow-up sequences require the Standard plan ($10/month or higher).

Source
Planday: How much does Planday cost?

Planday's Starter plan costs £2.99 per user per month with a minimum of 5 users required. Plus and Pro plans require contacting sales for custom pricing.

Source
Calendly: Can I offer multiple meeting types on the free plan?

Only one event type can be active at a time. You can create multiple event types, but only one booking link works simultaneously. Switching between different meeting lengths requires manually activating another event type.

Source
Planday: Does Planday offer a free trial?

Yes, Planday offers a 30-day free trial available for both Starter and Plus plans with no credit card required. You can cancel anytime.

Source
Calendly: Does Calendly work with Apple Calendar and iCloud?

No longer for new users. As of August 20, 2024, new users cannot connect iCloud or Apple Calendar. Existing connections continue to work, but Calendly ended support for new Apple Calendar integrations citing Apple's security changes.

Source
Planday: What is the minimum Planday commitment?

The Starter tier requires a minimum of 5 users at £2.99 per user per month. Annual prepayment may offer different terms; contact sales for details.

Source
Calendly: What platforms can I use Calendly on?

Calendly is available on Web, iOS, and Android. Browser extensions are available for Safari. There are no dedicated Windows or Mac desktop applications.

Source
Calendly: What does the Standard plan ($10/month) add over free?

Unlimited event types, multiple calendar connections (up to 6), integrations with HubSpot, Mailchimp, Salesforce, Stripe, PayPal, Zapier, and webhooks, plus automated reminders and email sequences.

Source
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