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Scheduling · head to head

iClassPro vs When2meet

iClassPro logo

iClassPro

Scheduling

Flat per-location class management for gymnastics, dance and swim schools, from 139 USD a month

From
$139/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: iClassPro flat pricing is per location, so a multi-site operator with several small sites pays the same for a 40-student studio as for a 400-student one.; When2meet no calendar synchronization capability
  • They diverge on capability: iClassPro covers Flat per-location pricing, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 31 August 2026.

Where they differ

Only the attributes on which iClassPro and When2meet actually diverge.

Attributes where iClassPro and When2meet differ
AttributeiClassProWhen2meet
Starting price$139/monthFree
Pricing modelPer location per monthfree
Free tierNoYes
PlatformsWeb, iOS, AndroidWeb
FoundedUnknown2003

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in iClassPro

  • Flat per-location pricing
  • Skill tracking and evaluations
  • Class and camp booking
  • Point of sale with inventory
  • Check-in kiosk and time clock
  • Two-way texting

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

What people use each for

The jobs each tool is most often brought in to do.

iClassPro

  • A gymnastics school growing from 300 to 800 students that does not want its software bill to grow with enrolmentnot When2meet
  • A swim school tracking level progression and needing evaluation sheets parents can see in the portalnot When2meet
  • Running a pro shop and tuition billing against the same family account rather than a separate till systemnot When2meet
  • A dance studio replacing paper waivers and a wall calendar with kiosk check-in and online bookingnot When2meet

When2meet

  • Schedulingnot iClassPro
  • Appointment bookingnot iClassPro
  • Time trackingnot iClassPro
  • Resource managementnot iClassPro
  • Team coordinationnot iClassPro

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

iClassPro

  • Flat pricing is per location, so a multi-site operator with several small sites pays the same for a 40-student studio as for a 400-student one.
  • The Premium tier requires a twelve-month contract while the two cheaper tiers do not, which quietly removes flexibility exactly where the price is highest.
  • A branded parent app costs 499 USD setup plus 150 a month, roughly doubling the entry subscription for something many schools assume is included.
  • Payment services are provided in-house and the transaction rate is not published, so a school with high monthly tuition volume pays far more in processing than in subscription.
  • Two-way texting is billed by usage and varies by region, so international operators face an unpredictable communication cost on top of the flat rate.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

iClassPro

$139/month
  • Signature$139/month
    • Per location, no commitment
    • Class, camp, event and party booking
    • Point of sale with inventory
  • Elite$199/month
    • Per location, no commitment
    • Everything in Signature
    • Expanded marketing and automation features
  • Premium$299/month
    • Per location, 12-month contract required
    • Everything in Elite
    • Highest tier feature access
  • Enterprise$undefined/month
    • Custom pricing for large multi-location operators

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose iClassPro if

  • You need flat per-location pricing.
  • You work on Web, iOS, Android.
  • You also want skill tracking and evaluations.
iClassPro review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is iClassPro or When2meet better?
Neither clearly leads. iClassPro starts at $139/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, iClassPro or When2meet?
When2meet has a free tier; the other does not. Paid plans start at $139/month for iClassPro and Free for When2meet.
Does iClassPro or When2meet run on more platforms?
iClassPro runs on Web, iOS, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. iClassPro starts at $139/month.
What is iClassPro best used for?
iClassPro is most often used for a gymnastics school growing from 300 to 800 students that does not want its software bill to grow with enrolment, a swim school tracking level progression and needing evaluation sheets parents can see in the portal, running a pro shop and tuition billing against the same family account rather than a separate till system, a dance studio replacing paper waivers and a wall calendar with kiosk check-in and online booking. Of those, a gymnastics school growing from 300 to 800 students that does not want its software bill to grow with enrolment and a swim school tracking level progression and needing evaluation sheets parents can see in the portal are not what When2meet is typically brought in for.
What can iClassPro do that When2meet cannot?
iClassPro covers Flat per-location pricing, Skill tracking and evaluations, Class and camp booking, Point of sale with inventory. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview.

Answered from the vendors’ own pages

iClassPro: Does iClassPro charge by number of students?

No. Pricing is flat per location: 139, 199 or 299 USD a month depending on tier, regardless of enrolment.

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
iClassPro: Is a branded app included?

No. It is 499 USD setup plus 150 USD a month on top of the plan.

When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
iClassPro: Is there a contract?

Signature and Elite have no commitment. Premium requires twelve months.

When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
iClassPro: Are payment processing rates published?

No. Payment services are included in the plan but the transaction rate is quoted separately.

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