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Software · head to head

When2meet vs Zenoti

When2meet logo

When2meet

Software

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite
Zenoti logo

Zenoti

Software

Enterprise spa and salon software

From
$200/month
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: When2meet no calendar synchronization capability; Zenoti zenoti publishes no prices: the pricing page names plans by business type but gives no rate, no per location fee and no minimum, and routes every enquiry to a quote or demo
  • They diverge on capability: When2meet covers Visual availability grid, Zenoti covers Appointment booking.

Where they differ

Only the attributes on which When2meet and Zenoti actually diverge.

Attributes where When2meet and Zenoti differ
AttributeWhen2meetZenoti
Starting priceFree$200/month
Pricing modelfreesubscription
Free tierYesNo
PlatformsWebWeb, Ios, Android, Api
Founded20032010

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links
  • Web support

Only in Zenoti

  • Appointment booking
  • Point of sale
  • Inventory management
  • Marketing automation
  • Employee management
  • Membership management
  • Gift cards
  • Business intelligence

What people use each for

The jobs each tool is most often brought in to do.

When2meet

  • Schedulingnot Zenoti
  • Appointment bookingnot Zenoti
  • Time trackingnot Zenoti
  • Resource managementnot Zenoti
  • Team coordinationnot Zenoti

Zenoti

  • Running multi location spa, salon and medspa chains on one platformnot When2meet
  • Centralising appointment booking, point of sale and inventory across sitesnot When2meet
  • Managing memberships, packages and customer marketing for large operatorsnot When2meet

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Zenoti

  • Zenoti publishes no prices: the pricing page names plans by business type but gives no rate, no per location fee and no minimum, and routes every enquiry to a quote or demo
  • Multi location pricing is described as customised to the customer's footprint, so two buyers of the same size are not guaranteed the same rate
  • Communication costs such as messaging are billed on consumption on top of the plan
  • Functionality is extended through paid add ons rather than being included in a single plan

Pricing, plan by plan

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Zenoti

$200/month
  • Essential$200/month
    • Appointment booking
    • Client management
    • POS
  • Professional$350/month
    • Everything in Essential
    • Marketing automation
    • Inventory management
  • Enterprise$undefined/month
    • Everything in Professional
    • Multi-location
    • Custom integrations

Which should you pick?

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Choose Zenoti if

  • You need appointment booking.
  • You work on Web, Ios, Android, Api.
  • You also want point of sale.
Zenoti review

Questions people ask

Is When2meet or Zenoti better?
Neither clearly leads. When2meet starts at Free and Zenoti at $200/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, When2meet or Zenoti?
When2meet has a free tier; the other does not. Paid plans start at Free for When2meet and $200/month for Zenoti.
Does When2meet or Zenoti run on more platforms?
When2meet runs on Web. Zenoti runs on Web, Ios, Android, Api.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Zenoti starts at $200/month.
What is When2meet best used for?
When2meet is most often used for scheduling, appointment booking, time tracking, resource management. Of those, scheduling and appointment booking are not what Zenoti is typically brought in for.
What can When2meet do that Zenoti cannot?
When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Zenoti covers Appointment booking, Point of sale, Inventory management, Marketing automation.

Answered from the vendors’ own pages

When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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