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Productivity · head to head

OmniFocus 3 vs Zoho Projects

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$74.99/mo
Rated
-
Full reviewWebsite
Zoho Projects logo

Zoho Projects

Project Management

Project management software for smart teams

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Zoho Projects the free plan allows 5 users, 3 projects and 5 GB of storage
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, Zoho Projects covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OmniFocus 3 and Zoho Projects actually diverge.

Attributes where OmniFocus 3 and Zoho Projects differ
AttributeOmniFocus 3Zoho Projects
Starting price$74.99/moOn request
Pricing modelone-timefreemium
PlatformsMacOS, IOS, IPadOS, WebWeb, Ios, Android
CategoryProductivityProject Management
Founded19931996

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in Zoho Projects

  • Tasks
  • Gantt charts
  • Time tracking
  • Kanban
  • Blueprints
  • Zoho CRM
  • Slack
  • Microsoft Teams

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Zoho Projects
  • Capturing tasks with contexts, defer dates and review cyclesnot Zoho Projects
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Zoho Projects

Zoho Projects

  • Project planning, task tracking and time logging for teamsnot OmniFocus 3
  • Running projects alongside other Zoho business applicationsnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Zoho Projects

  • The free plan allows 5 users, 3 projects and 5 GB of storage
  • Custom profiles, roles and fields require the Enterprise plan
  • Read only users are rationed by tier, at 10 on Enterprise and 100 on Ultimate
  • Ultimate allocates storage per user with a 150 GB organisation minimum, so small teams pay for capacity they cannot use
  • The pricing page does not display per user costs for any paid tier

Pricing, plan by plan

OmniFocus 3

$74.99/mo
  • Standard License$74.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Pro License$149.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Subscription (all platforms + web)$99.99/year
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, web access
    • All Pro features
  • Web-only Subscription$4.99/month
    • Web access only

Zoho Projects

On request
  • FreeFree
    • 3 users
    • 2 projects
    • Basic features
  • Premium$5/month
    • 50 users
    • Unlimited projects
    • Advanced features

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose Zoho Projects if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want gantt charts.
Zoho Projects review

Questions people ask

Is OmniFocus 3 or Zoho Projects better?
Neither clearly leads. OmniFocus 3 starts at $74.99/mo and Zoho Projects at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or Zoho Projects?
OmniFocus 3 starts at $74.99/mo and Zoho Projects at On request.
Does OmniFocus 3 or Zoho Projects run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Zoho Projects runs on Web, Ios, Android.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Zoho Projects is typically brought in for.
What can OmniFocus 3 do that Zoho Projects cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. Zoho Projects covers Tasks, Gantt charts, Time tracking, Kanban.

Answered from the vendors’ own pages

OmniFocus 3: How much does OmniFocus cost?

OmniFocus offers perpetual licenses at $74.99 (Standard) or $149.99 (Pro) for one-time purchase, or subscriptions at $99.99/year for all platforms plus web, or $4.99/month for web-only access.

Source
Zoho Projects: Do I need to provide a credit card to start?

No, Zoho Projects doesn't require credit card information during signup. You begin with the free plan and can upgrade whenever you choose.

Source
OmniFocus 3: Does OmniFocus offer a free trial?

OmniFocus includes a 14-day free trial for download, and a 30-day money-back guarantee applies to perpetual licenses.

Source
Zoho Projects: Are there long-term contracts required?

No, licenses are not contract-based. You may cancel your account at any time.

Source
OmniFocus 3: What platforms does a single OmniFocus license cover?

A single OmniFocus perpetual license includes access across Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro.

Source
Zoho Projects: What happens to my data if I downgrade?

Your data remains safe when downgrading. You simply lose access to higher-tier features. Data becomes accessible again if you upgrade later. Downgrading to the free plan limits you to two projects with restricted functionality.

Source
Zoho Projects: What security measures does Zoho use?

Zoho emphasizes 24/7 monitoring, biometric access controls, and the latest encryption and intrusion detection/prevention technologies.

Source
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