Software · head to head
Akiflow vs OmniFocus 3
OmniFocus 3
Software
Professional task management for complex workflows
- From
- $39.99/year
- Rated
- -
The short version
- Each has a real cost: Akiflow no native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
- They diverge on capability: Akiflow covers Universal inbox, OmniFocus 3 covers GTD-based task organization.
Where they differ
Only the attributes on which Akiflow and OmniFocus 3 actually diverge.
| Attribute | Akiflow | OmniFocus 3 |
|---|---|---|
| Starting price | $19/month | $39.99/year |
| Pricing model | Unknown | subscription |
| Platforms | Web, macOS, Windows, iOS, Android | MacOS, IOS, IPadOS, Web |
| Founded | 2020 | 1993 |
Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Akiflow
- Universal inbox
- Time blocking
- Command bar
- Drag-and-drop scheduling
- Recurring tasks
- Google Calendar
- Outlook
- Todoist
Only in OmniFocus 3
- GTD-based task organization
- Projects and subprojects
- Contexts and tags
- Custom perspectives
- Automation
- Quick entry
- Sync across devices
- Deferred and due dates
What people use each for
The jobs each tool is most often brought in to do.
Akiflow
- Productivitynot OmniFocus 3
- Collaborationnot OmniFocus 3
- Task managementnot OmniFocus 3
- Organizationnot OmniFocus 3
OmniFocus 3
- Getting Things Done style task and project management on Apple devicesnot Akiflow
- Capturing tasks with contexts, defer dates and review cyclesnot Akiflow
- Syncing a personal task database across Mac, iPhone, iPad and Watchnot Akiflow
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Akiflow
- No native data export feature - tasks cannot be exported to CSV, JSON, or other standard formats
- Mobile app integrations limited to 7 native apps compared to 30+ on desktop and web versions
- Designed for individual users only with no team collaboration features or shared workspaces
- No native project management capabilities to group related tasks or track project-level progress
- Limited task-to-event conversion functionality restricting workflow flexibility
OmniFocus 3
- Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
- Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
- The Pro perpetual licence costs $149.99 against $74.99 for Standard
- Future major upgrades are a paid discount rather than free for perpetual licence holders
- The $99.99 per year subscription is the only option that bundles Pro plus web access
Pricing, plan by plan
Akiflow
$19/month- Pro$34/month
- Universal task inbox from 30+ apps
- Time blocking with calendar integration
- Aki AI assistant
- Pro Annual$19/month
- Universal task inbox from 30+ apps
- Time blocking with calendar integration
- Aki AI assistant
OmniFocus 3
$39.99/year- Standard$39.99/year
- Mac and iOS apps
- Cloud sync
- Core features
- Pro$99.99/year
- Everything in Standard
- Advanced automation
- Perspective management
Which should you pick?
Choose Akiflow if
- You need universal inbox.
- You work on Web, macOS, Windows, iOS, Android.
- You also want time blocking.
Choose OmniFocus 3 if
- You need gtd-based task organization.
- You work on MacOS, IOS, IPadOS, Web.
- You also want projects and subprojects.
Questions people ask
- Is Akiflow or OmniFocus 3 better?
- Neither clearly leads. Akiflow starts at $19/month and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Akiflow or OmniFocus 3?
- Akiflow starts at $19/month and OmniFocus 3 at $39.99/year.
- Does Akiflow or OmniFocus 3 run on more platforms?
- Akiflow runs on Web, macOS, Windows, iOS, Android. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
- What is Akiflow best used for?
- Akiflow is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what OmniFocus 3 is typically brought in for.
- What can Akiflow do that OmniFocus 3 cannot?
- Akiflow covers Universal inbox, Time blocking, Command bar, Drag-and-drop scheduling. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
Answered from the vendors’ own pages
Akiflow: Does Akiflow offer a free trial?
Yes, Akiflow provides a 7-day free trial with full feature access and no credit card required initially, though credit card details are needed to start. You can extend the trial to 14 days by booking a 1:1 onboarding call with the team.
SourceAkiflow: What apps does Akiflow integrate with?
Akiflow has native integrations with 18+ apps including Slack, Gmail, Notion, Asana, ClickUp, Zoom, Google Calendar, Trello, Todoist, Jira, GitHub, Microsoft Teams, and Outlook. It also connects with 9,000 additional apps through Zapier and IFTTT.
SourceAkiflow: Can I use Akiflow offline?
The desktop app for Mac and Windows supports offline mode, allowing you to work without an internet connection and automatically syncing all changes once you reconnect.
SourceAkiflow: Does Akiflow support team collaboration?
No, Akiflow is designed exclusively for individual power users. There are no team plans, no enterprise tier, and no freemium option. Users can share availability with others via email links but cannot collaborate directly within the app.
SourceAkiflow: What devices can I use Akiflow on?
Akiflow is available on Web, Mac, Windows, iOS, and Android with real-time syncing across all platforms. Mobile apps provide task capture, schedule viewing, and Siri integration on iOS.
SourceAkiflow: How much does Akiflow cost?
Akiflow costs $34/month billed monthly or $19/month billed annually ($228/year). There is no free plan, only a 7-day trial. Students, researchers, and healthcare workers can apply for discounts.
Source