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Software · head to head

Kanbanize vs OmniFocus 3

Kanbanize logo

Kanbanize

Software

Enterprise Kanban software for agile teams

From
On request
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Kanbanize no per user price or minimum user count is published, despite the page being headed simple pricing; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Kanbanize covers Kanban boards, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Kanbanize and OmniFocus 3 actually diverge.

Attributes where Kanbanize and OmniFocus 3 differ
AttributeKanbanizeOmniFocus 3
Starting priceOn request$39.99/year
PlatformsWeb, Ios, AndroidMacOS, IOS, IPadOS, Web
Founded20121993

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Kanbanize

  • Kanban boards
  • Portfolio Kanban
  • Workflow automation
  • Analytics
  • Timeline
  • Jira
  • Azure DevOps
  • Slack

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Kanbanize

  • Kanban boards and portfolio management for scaled agile teamsnot OmniFocus 3
  • Linking strategy and OKRs to delivery workflowsnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Kanbanize
  • Capturing tasks with contexts, defer dates and review cyclesnot Kanbanize
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Kanbanize

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Kanbanize

  • No per user price or minimum user count is published, despite the page being headed simple pricing
  • Automation rules are a paid add on on both plans, capped at 300 on Standard
  • SSO is a paid add on rather than included at either tier
  • File storage is 100 GB on Standard against 1 TB on Enterprise, and API calls are capped on Standard without the limit being stated
  • A dedicated cloud instance, IP whitelisting and 24/7 support are Enterprise only

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Kanbanize

On request
  • Team$149/month
    • 15 users
    • Unlimited boards
    • Kanban analytics
  • EnterpriseFree
    • Custom pricing
    • SSO
    • Advanced security

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Kanbanize if

  • You need kanban boards.
  • You work on Web, Ios, Android.
  • You also want portfolio kanban.
Kanbanize review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Kanbanize or OmniFocus 3 better?
Neither clearly leads. Kanbanize starts at On request and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Kanbanize or OmniFocus 3?
Kanbanize starts at On request and OmniFocus 3 at $39.99/year.
Does Kanbanize or OmniFocus 3 run on more platforms?
Kanbanize runs on Web, Ios, Android. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
What is Kanbanize best used for?
Kanbanize is most often used for kanban boards and portfolio management for scaled agile teams, linking strategy and okrs to delivery workflows. Of those, kanban boards and portfolio management for scaled agile teams and linking strategy and okrs to delivery workflows are not what OmniFocus 3 is typically brought in for.
What can Kanbanize do that OmniFocus 3 cannot?
Kanbanize covers Kanban boards, Portfolio Kanban, Workflow automation, Analytics. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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