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Productivity · head to head

OmniFocus 3 vs ProofHub

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$74.99/mo
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, ProofHub covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OmniFocus 3 and ProofHub actually diverge.

Attributes where OmniFocus 3 and ProofHub differ
AttributeOmniFocus 3ProofHub
Starting price$74.99/mo$45/month
Pricing modelone-timesubscription
PlatformsMacOS, IOS, IPadOS, WebWeb, Ios, Android
CategoryProductivityProject Management
Founded19932011

Identical on both: free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot ProofHub
  • Capturing tasks with contexts, defer dates and review cyclesnot ProofHub
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot ProofHub

ProofHub

  • Project management for teamsnot OmniFocus 3
  • Resource planning and reportingnot OmniFocus 3
  • Collaborative workflow managementnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

OmniFocus 3

$74.99/mo
  • Standard License$74.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Pro License$149.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Subscription (all platforms + web)$99.99/year
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, web access
    • All Pro features
  • Web-only Subscription$4.99/month
    • Web access only

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is OmniFocus 3 or ProofHub better?
Neither clearly leads. OmniFocus 3 starts at $74.99/mo and ProofHub at $45/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or ProofHub?
OmniFocus 3 starts at $74.99/mo and ProofHub at $45/month.
Does OmniFocus 3 or ProofHub run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. ProofHub runs on Web, Ios, Android.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what ProofHub is typically brought in for.
What can OmniFocus 3 do that ProofHub cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. ProofHub covers Tasks, Discussions, Proofing, Time tracking.

Answered from the vendors’ own pages

OmniFocus 3: How much does OmniFocus cost?

OmniFocus offers perpetual licenses at $74.99 (Standard) or $149.99 (Pro) for one-time purchase, or subscriptions at $99.99/year for all platforms plus web, or $4.99/month for web-only access.

Source
ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
OmniFocus 3: Does OmniFocus offer a free trial?

OmniFocus includes a 14-day free trial for download, and a 30-day money-back guarantee applies to perpetual licenses.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
OmniFocus 3: What platforms does a single OmniFocus license cover?

A single OmniFocus perpetual license includes access across Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
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