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OmniFocus 3 vs Trello

OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite
Trello logo

Trello

Software

Organize anything, together

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Trello has a free tier, so it costs nothing to try first.
  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Trello free tier limited to 10 boards and 10 collaborators per workspace
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, Trello covers Kanban boards.

Where they differ

Only the attributes on which OmniFocus 3 and Trello actually diverge.

Attributes where OmniFocus 3 and Trello differ
AttributeOmniFocus 3Trello
Starting price$39.99/yearFree
Pricing modelsubscriptionUnknown
Free tierNoYes
PlatformsMacOS, IOS, IPadOS, WebWeb, Ios, Android, Windows, Macos
Founded19932011

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in Trello

  • Kanban boards
  • Cards & lists
  • Drag-and-drop interface
  • Activity feed
  • Due dates & reminders
  • File attachments
  • Comments & mentions
  • Power-Ups ecosystem

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Trello
  • Capturing tasks with contexts, defer dates and review cyclesnot Trello
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Trello

Trello

  • Project trackingnot OmniFocus 3
  • Content calendarsnot OmniFocus 3
  • Sales pipelinesnot OmniFocus 3
  • Onboarding processesnot OmniFocus 3
  • Personal task managementnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Trello

  • Free tier limited to 10 boards and 10 collaborators per workspace
  • Free tier automation capped at 250 monthly Butler runs
  • No offline access; web-based platform requires internet connection
  • Advanced views (timeline, table, dashboard) not available on Standard plan
  • SSO only available on Enterprise plan

Pricing, plan by plan

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Trello

Free
  • FreeFree
    • Up to 10 boards/workspace
    • Up to 10 collaborators
    • 250 monthly Butler automation runs
  • Standard$5/user/month
    • Unlimited boards
    • Unlimited Power-Ups
    • 1,000 monthly Butler runs
  • Premium$10/user/month
    • All Standard features
    • Timeline, table, dashboard, calendar views
    • Unlimited automation
  • Enterprise$17.5/user/month
    • All Premium features
    • Unlimited workspaces
    • SSO and user provisioning

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose Trello if

  • You need kanban boards.
  • You want to start without paying.
  • You work on Web, Ios, Android, Windows, Macos.
  • You also want cards & lists.
Trello review

Questions people ask

Is OmniFocus 3 or Trello better?
Neither clearly leads. OmniFocus 3 starts at $39.99/year and Trello at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or Trello?
Trello has a free tier; the other does not. Paid plans start at $39.99/year for OmniFocus 3 and Free for Trello.
Does OmniFocus 3 or Trello run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Trello runs on Web, Ios, Android, Windows, Macos.
Can I use Trello for free?
Yes. Trello has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Trello is typically brought in for.
What can OmniFocus 3 do that Trello cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. Trello covers Kanban boards, Cards & lists, Drag-and-drop interface, Activity feed.

Answered from the vendors’ own pages

Trello: What are the free tier limitations for Trello?

Trello Free supports up to 10 boards per workspace, unlimited cards, 250 monthly Butler automation runs, and up to 10 Power-Up attachments. Limited to 10 collaborators per workspace.

Source
Trello: What features are included in the Standard plan?

Standard ($5-6/user/month) adds unlimited boards, custom fields, advanced checklists, 1,000 monthly automation runs, list colors, and calendar view access.

Source
Trello: Does Trello offer SSO and on which plan?

SSO through Atlassian Guard is included only on the Enterprise plan ($17.50/user/month or $210/year per user).

Source
Trello: How many file attachment options are available?

Free tier includes 2 Power-Ups per board, Standard adds unlimited Power-Ups, and Premium and above offer full Power-Up marketplace access with custom integration options.

Source
Trello: Is there offline access to Trello boards?

Trello is a web-based application requiring internet connection. Mobile apps are available for iOS and Android but do not support true offline editing.

Source
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Related pages

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