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Software · head to head

Nifty vs OmniFocus 3

Nifty logo

Nifty

Software

The operating system for your workflow

From
On request
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Nifty the free plan allows 100 MB of storage and 2 active projects; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Nifty covers Tasks, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Nifty and OmniFocus 3 actually diverge.

Attributes where Nifty and OmniFocus 3 differ
AttributeNiftyOmniFocus 3
Starting priceOn request$39.99/year
Pricing modelfreemiumsubscription
PlatformsWeb, Ios, AndroidMacOS, IOS, IPadOS, Web
Founded20171993

Identical on both: free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Nifty

  • Tasks
  • Milestones
  • Docs
  • Chat
  • Time tracking
  • Slack
  • Google Workspace
  • Zoom

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Nifty

  • Project management with milestones, docs and team chat in one workspacenot OmniFocus 3
  • Tracking client projects with guest access and time trackingnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Nifty
  • Capturing tasks with contexts, defer dates and review cyclesnot Nifty
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Nifty

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Nifty

  • The free plan allows 100 MB of storage and 2 active projects
  • The standard plans are flat monthly fees with hard member caps, at 20 on Pro and 50 on Business, so the 21st member forces a jump from $79 to $124 a month
  • Active projects are capped at 100 on Pro despite the flat fee
  • Time tracking, custom fields and workflow automations all require the Pro plan
  • Microsoft SSO is Business only and SAML is Unlimited only, at $399 a month
  • White labelling and IP restriction are Unlimited only

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Nifty

On request
  • FreeFree
    • 2 projects
    • Basic features
  • Starter$5/month
    • 40 projects
    • Roadmaps
    • Time tracking

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Nifty if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want milestones.
Nifty review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Nifty or OmniFocus 3 better?
Neither clearly leads. Nifty starts at On request and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Nifty or OmniFocus 3?
Nifty starts at On request and OmniFocus 3 at $39.99/year.
Does Nifty or OmniFocus 3 run on more platforms?
Nifty runs on Web, Ios, Android. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
What is Nifty best used for?
Nifty is most often used for project management with milestones, docs and team chat in one workspace, tracking client projects with guest access and time tracking. Of those, project management with milestones, docs and team chat in one workspace and tracking client projects with guest access and time tracking are not what OmniFocus 3 is typically brought in for.
What can Nifty do that OmniFocus 3 cannot?
Nifty covers Tasks, Milestones, Docs, Chat. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.
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