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Productivity · head to head

OmniFocus 3 vs Podio

OmniFocus 3 logo

OmniFocus 3

Productivity

Professional task management for complex workflows

From
$74.99/mo
Rated
-
Full reviewWebsite
Podio logo

Podio

Project Management

The flexible team collaboration platform

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Podio has a free tier, so it costs nothing to try first.
  • Each has a real cost: OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app; Podio the free plan stops at 5 users and 100 items across the whole organisation
  • They diverge on capability: OmniFocus 3 covers GTD-based task organization, Podio covers Workspaces.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which OmniFocus 3 and Podio actually diverge.

Attributes where OmniFocus 3 and Podio differ
AttributeOmniFocus 3Podio
Starting price$74.99/moFree
Pricing modelone-timesubscription
Free tierNoYes
PlatformsMacOS, IOS, IPadOS, WebWeb, Ios, Android
CategoryProductivityProject Management
Founded19932009

Identical on both: user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

Only in Podio

  • Workspaces
  • Apps
  • Workflows
  • Tasks
  • Calendar
  • Slack
  • Google Drive
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Podio
  • Capturing tasks with contexts, defer dates and review cyclesnot Podio
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Podio

Podio

  • Building custom workspaces and apps without codenot OmniFocus 3
  • Project and task management for a small teamnot OmniFocus 3
  • Client collaboration with external users on the paid plansnot OmniFocus 3
  • Simple workflow automation between appsnot OmniFocus 3

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Podio

  • The free plan stops at 5 users and 100 items across the whole organisation
  • Workflow automation is capped at 25,000 actions a month even on Premium at $19.20 per user
  • API access is a paid add-on from $23 a month, and higher call rates run to $159
  • Extra automation is billed separately, from $39 up to $559 a month
  • Visual reports, email integrations and PDF generation all require Premium

Pricing, plan by plan

OmniFocus 3

$74.99/mo
  • Standard License$74.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Pro License$149.99/mo
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro access
    • All 4.x updates included
    • 30-day money-back guarantee
  • Subscription (all platforms + web)$99.99/year
    • Mac, iPhone, iPad, Apple Watch, Apple Vision Pro, web access
    • All Pro features
  • Web-only Subscription$4.99/month
    • Web access only

Podio

Free
  • FreeFree
    • Up to 5 users
    • 100 items maximum per organization
    • Basic task management
  • Plus$11.2/per user/month
    • $14/user/month monthly
    • Unlimited items
    • Task automation
  • Premium$19.2/per user/month
    • $24/user/month monthly
    • Advanced automation with 25,000 actions/month
    • Enhanced API

Which should you pick?

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Choose Podio if

  • You need workspaces.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want apps.
Podio review

Questions people ask

Is OmniFocus 3 or Podio better?
Neither clearly leads. OmniFocus 3 starts at $74.99/mo and Podio at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, OmniFocus 3 or Podio?
Podio has a free tier; the other does not. Paid plans start at $74.99/mo for OmniFocus 3 and Free for Podio.
Does OmniFocus 3 or Podio run on more platforms?
OmniFocus 3 runs on MacOS, IOS, IPadOS, Web. Podio runs on Web, Ios, Android.
Can I use Podio for free?
Yes. Podio has a free tier, so you can try it without paying. OmniFocus 3 starts at $74.99/mo.
What is OmniFocus 3 best used for?
OmniFocus 3 is most often used for getting things done style task and project management on apple devices, capturing tasks with contexts, defer dates and review cycles, syncing a personal task database across mac, iphone, ipad and watch. Of those, getting things done style task and project management on apple devices and capturing tasks with contexts, defer dates and review cycles are not what Podio is typically brought in for.
What can OmniFocus 3 do that Podio cannot?
OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives. Podio covers Workspaces, Apps, Workflows, Tasks.

Answered from the vendors’ own pages

OmniFocus 3: How much does OmniFocus cost?

OmniFocus offers perpetual licenses at $74.99 (Standard) or $149.99 (Pro) for one-time purchase, or subscriptions at $99.99/year for all platforms plus web, or $4.99/month for web-only access.

Source
Podio: How much does Podio cost?

Podio offers a free plan with up to 5 users and 100 items limit. Paid tiers start at $11.20/user/month (annual) or $14/user/month (monthly) for Plus, and $19.20/user/month (annual) or $24/user/month (monthly) for Premium.

Source
OmniFocus 3: Does OmniFocus offer a free trial?

OmniFocus includes a 14-day free trial for download, and a 30-day money-back guarantee applies to perpetual licenses.

Source
Podio: Is Podio free?

Podio offers a free plan for up to 5 users with basic task management features and a maximum of 100 items per organization. Paid plans are required for more users or items.

Source
OmniFocus 3: What platforms does a single OmniFocus license cover?

A single OmniFocus perpetual license includes access across Mac, iPhone, iPad, Apple Watch, and Apple Vision Pro.

Source
Podio: What limits are on Podio's free plan?

The free plan supports up to 5 users and stores a maximum of 100 items per organization. API calls are limited to 1,000 per hour on the base tier.

Source
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