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Craft Docs vs OmniFocus 3

Craft Docs logo

Craft Docs

Software

Beautiful document and note-taking app for Apple devices

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Craft Docs has a free tier, so it costs nothing to try first.
  • Each has a real cost: Craft Docs primarily designed for Apple ecosystem; limited support for Windows or Android; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Craft Docs covers Rich document editing, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Craft Docs and OmniFocus 3 actually diverge.

Attributes where Craft Docs and OmniFocus 3 differ
AttributeCraft DocsOmniFocus 3
Starting priceFree$39.99/year
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsiOS, iPadOS, macOS, WebMacOS, IOS, IPadOS, Web
Founded20191993

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Craft Docs

  • Rich document editing
  • Beautiful templates
  • Collaboration in real-time
  • Comments and discussions
  • iCloud sync
  • Powerful search
  • Dark and light themes
  • File attachments

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Craft Docs

  • Productivitynot OmniFocus 3
  • Collaborationnot OmniFocus 3
  • Task managementnot OmniFocus 3
  • Organizationnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Craft Docs
  • Capturing tasks with contexts, defer dates and review cyclesnot Craft Docs
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Craft Docs

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Craft Docs

  • Primarily designed for Apple ecosystem; limited support for Windows or Android
  • Smaller ecosystem and community compared to Notion or Obsidian
  • Collaboration features less mature than dedicated team document platforms
  • Requires learning Craft-specific formatting and structure

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Craft Docs

Free

No published plan breakdown. See the Craft Docs review.

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Craft Docs if

  • You need rich document editing.
  • You want to start without paying.
  • You work on iOS, iPadOS, macOS, Web.
  • You also want beautiful templates.
Craft Docs review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Craft Docs or OmniFocus 3 better?
Neither clearly leads. Craft Docs starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Craft Docs or OmniFocus 3?
Craft Docs has a free tier; the other does not. Paid plans start at Free for Craft Docs and $39.99/year for OmniFocus 3.
Does Craft Docs or OmniFocus 3 run on more platforms?
Craft Docs runs on iOS, iPadOS, macOS, Web. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Craft Docs for free?
Yes. Craft Docs has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is Craft Docs best used for?
Craft Docs is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what OmniFocus 3 is typically brought in for.
What can Craft Docs do that OmniFocus 3 cannot?
Craft Docs covers Rich document editing, Beautiful templates, Collaboration in real-time, Comments and discussions. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.

Answered from the vendors’ own pages

Craft Docs: What platforms does Craft Docs support?

Craft Docs is available on iOS, iPad, and Mac, with deep integration into Apple's ecosystem. A web version is also available.

Source
Craft Docs: Can you collaborate on documents in Craft Docs?

Yes. Craft Docs supports real-time collaboration, allowing multiple users to edit documents simultaneously.

Source
Craft Docs: Does Craft Docs have AI features?

Yes. Craft Docs includes AI-powered writing assistance and editing features.

Source
Craft Docs: Can you use Craft Docs offline?

Yes. Craft Docs allows offline editing with synchronization when connectivity is restored.

Source
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