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Software · head to head

ProofHub vs Tana

ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite
Tana logo

Tana

Software

The everything app for your personal workspace

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only Tana has a free tier, so it costs nothing to try first.
  • Each has a real cost: ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate; Tana the free plan hosts only 5 meetings a month with AI transcripts and summaries
  • They diverge on capability: ProofHub covers Tasks, Tana covers Outliner interface.

Where they differ

Only the attributes on which ProofHub and Tana actually diverge.

Attributes where ProofHub and Tana differ
AttributeProofHubTana
Starting priceOn requestFree
Pricing modelsubscriptionfreemium
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb, Desktop
Founded20112020

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Slack
  • Google Drive
  • Dropbox

Only in Tana

  • Outliner interface
  • Supertags
  • Live queries
  • AI integration
  • Graph views
  • Email capture
  • API
  • Zapier

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

ProofHub

  • Project management with unlimited users on a flat monthly feenot Tana
  • Proofing and reviewing files alongside task and discussion trackingnot Tana

Tana

  • Structured note taking with a graph based supertag data modelnot ProofHub
  • Automatic meeting capture with AI transcripts and summariesnot ProofHub
  • Turning notes into queryable structured databasesnot ProofHub

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Tana

  • The free plan hosts only 5 meetings a month with AI transcripts and summaries
  • The free plan connects only 1 calendar and allows 50 AI queries
  • Pro is $30 per user per month at standard price, with $20 shown as an early bird rate
  • Max is $120 per user per month at standard price, with $80 shown as an early bird rate
  • Integrations and full MCP require the Pro plan
  • Dedicated support and onboarding, and unlimited agents, skills and types, require the Max plan
  • The Business plan is custom priced, billed yearly and has no published rate
  • The free trial runs 30 days

Pricing, plan by plan

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Tana

Free
  • FreeFree
    • Core features
    • Supertags
    • Searches
  • Pro$10/month
    • Advanced AI
    • Priority support
    • Extended history

Which should you pick?

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Choose Tana if

  • You need outliner interface.
  • You want to start without paying.
  • You work on Web, Desktop.
  • You also want supertags.
Tana review

Questions people ask

Is ProofHub or Tana better?
Neither clearly leads. ProofHub starts at On request and Tana at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, ProofHub or Tana?
Tana has a free tier; the other does not. Paid plans start at On request for ProofHub and Free for Tana.
Does ProofHub or Tana run on more platforms?
ProofHub runs on Web, Ios, Android. Tana runs on Web, Desktop.
Can I use Tana for free?
Yes. Tana has a free tier, so you can try it without paying. ProofHub starts at On request.
What is ProofHub best used for?
ProofHub is most often used for project management with unlimited users on a flat monthly fee, proofing and reviewing files alongside task and discussion tracking. Of those, project management with unlimited users on a flat monthly fee and proofing and reviewing files alongside task and discussion tracking are not what Tana is typically brought in for.
What can ProofHub do that Tana cannot?
ProofHub covers Tasks, Discussions, Proofing, Time tracking. Tana covers Outliner interface, Supertags, Live queries, AI integration. Both handle Web support.
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