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Google Workspace vs ProofHub

Google Workspace logo

Google Workspace

Software

Everything you need to get work done, all in one place

From
€3.4/month
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Software

All-in-one project management and team collaboration

From
On request
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Google Workspace covers Gmail business email, ProofHub covers Tasks.

Where they differ

Only the attributes on which Google Workspace and ProofHub actually diverge.

Attributes where Google Workspace and ProofHub differ
AttributeGoogle WorkspaceProofHub
Starting price€3.4/monthOn request
PlatformsWebWeb, Ios, Android
Founded20062011

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Google Drive
  • SSL
  • GDPR

Both cover

  • Slack
  • Box
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and calendar managementnot ProofHub
  • Collaborative document editingnot ProofHub
  • Video conferencing and meetingsnot ProofHub
  • Secure document storage and sharingnot ProofHub

ProofHub

  • Project management with unlimited users on a flat monthly feenot Google Workspace
  • Proofing and reviewing files alongside task and discussion trackingnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Google Workspace

€3.4/month

No published plan breakdown. See the Google Workspace review.

ProofHub

On request
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • Core features
  • Ultimate Control$89/month
    • Unlimited projects
    • Advanced features
    • White labeling

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Google Workspace or ProofHub better?
Neither clearly leads. Google Workspace starts at €3.4/month and ProofHub at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or ProofHub?
Google Workspace starts at €3.4/month and ProofHub at On request.
Does Google Workspace or ProofHub run on more platforms?
Google Workspace runs on Web. ProofHub runs on Web, Ios, Android.
What is Google Workspace best used for?
Google Workspace is most often used for business email and calendar management, collaborative document editing, video conferencing and meetings, secure document storage and sharing. Of those, business email and calendar management and collaborative document editing are not what ProofHub is typically brought in for.
What can Google Workspace do that ProofHub cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, Box, Dropbox.
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Related pages

More on Google Workspace

More on ProofHub

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