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Productivity · head to head

Google Workspace vs ProofHub

Google Workspace logo

Google Workspace

Productivity

Everything you need to get work done, all in one place

From
€6.8/month
Rated
-
Full reviewWebsite
ProofHub logo

ProofHub

Project Management

All-in-one project management and team collaboration

From
$45/month
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Google Workspace starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage; ProofHub the Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • They diverge on capability: Google Workspace covers Gmail business email, ProofHub covers Tasks.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Google Workspace and ProofHub actually diverge.

Attributes where Google Workspace and ProofHub differ
AttributeGoogle WorkspaceProofHub
Starting price€6.8/month$45/month
PlatformsWebWeb, Ios, Android
CategoryProductivityProject Management
Founded20062011

Identical on both: pricing model (subscription), free tier (No), user rating (Not yet rated).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Google Workspace

  • Gmail business email
  • Google Drive storage
  • Google Docs, Sheets, Slides
  • Google Calendar
  • Google Meet video conferencing
  • Google Chat
  • Google Forms
  • Google Sites

Only in ProofHub

  • Tasks
  • Discussions
  • Proofing
  • Time tracking
  • Gantt charts
  • Google Drive
  • SSL
  • GDPR

Both cover

  • Slack
  • Box
  • Dropbox

What people use each for

The jobs each tool is most often brought in to do.

Google Workspace

  • Business email and communicationnot ProofHub
  • Cloud document collaborationnot ProofHub
  • Team productivity and file sharingnot ProofHub
  • Enterprise application suitenot ProofHub

ProofHub

  • Project management for teamsnot Google Workspace
  • Resource planning and reportingnot Google Workspace
  • Collaborative workflow managementnot Google Workspace

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Google Workspace

  • Starter tier storage limited to 30 GB per user, requiring upgrade to Standard or higher for adequate document storage
  • Starter and Standard tiers both capped at maximum 300 users per organisation
  • Video meetings limited to 100 participants on Starter tier, 150 on Standard tier
  • Recording capabilities only available on Standard tier and above
  • eDiscovery, Vault, and advanced security features only available on Plus and Enterprise tiers

ProofHub

  • The Ultimate Control plan advertises $89 a month for the first 3 months and then charges $135, so the headline is an introductory rate
  • The Essential plan caps projects at 40 and storage at 15 GB
  • Storage is 100 GB even on the higher plan, which is low for a tool holding project files
  • There is no free tier, and the entry price is a flat $45 a month billed annually

Pricing, plan by plan

Google Workspace

€6.8/month
  • Starter$6.8/month
    • 30 GB storage
    • Custom business email
    • Basic Gemini AI features
  • Standard$13.6/month
    • 2 TB storage
    • Enhanced email features
    • Gemini AI across multiple apps
  • Plus$21.1/month
    • 5 TB storage
    • Advanced security features
    • Expanded Gemini AI access
  • Enterprise$null/custom
    • 5 TB storage upgradeable
    • Up to 1,000 meeting participants
    • Enterprise-grade security

ProofHub

$45/month
  • Essential$45/month
    • 40 projects
    • Unlimited users
    • 15GB storage
  • Ultimate Control$89/month
    • Unlimited projects
    • Unlimited users
    • 100GB storage

Which should you pick?

Choose Google Workspace if

  • You need gmail business email.
  • You also want google drive storage.
Google Workspace review

Choose ProofHub if

  • You need tasks.
  • You work on Web, Ios, Android.
  • You also want discussions.
ProofHub review

Questions people ask

Is Google Workspace or ProofHub better?
Neither clearly leads. Google Workspace starts at €6.8/month and ProofHub at $45/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Google Workspace or ProofHub?
Google Workspace starts at €6.8/month and ProofHub at $45/month.
Does Google Workspace or ProofHub run on more platforms?
Google Workspace runs on Web. ProofHub runs on Web, Ios, Android.
What is Google Workspace best used for?
Google Workspace is most often used for business email and communication, cloud document collaboration, team productivity and file sharing, enterprise application suite. Of those, business email and communication and cloud document collaboration are not what ProofHub is typically brought in for.
What can Google Workspace do that ProofHub cannot?
Google Workspace covers Gmail business email, Google Drive storage, Google Docs, Sheets, Slides, Google Calendar. ProofHub covers Tasks, Discussions, Proofing, Time tracking. Both handle Slack, Box, Dropbox.

Answered from the vendors’ own pages

Google Workspace: What are the Google Workspace pricing tiers?

Google Workspace offers Starter at 6.80 EUR/month (normally, currently 30% off), Standard at 13.60 EUR/month, Plus at 21.10 EUR/month, and Enterprise with custom pricing.

Source
ProofHub: How much does ProofHub cost?

ProofHub offers two plans: Essential at $45/month (annual) or $50/month (monthly), and Ultimate Control at $89/month (first 3 months) or $135/month thereafter (annual billing).

Source
Google Workspace: How many users does each tier support?

Starter, Standard, and Plus plans support up to 300 users. Enterprise plans support unlimited users.

Source
ProofHub: Are per-user fees required with ProofHub?

No. ProofHub includes unlimited users in both Essential and Ultimate Control plans. There are no per-user fees regardless of team size.

Source
Google Workspace: What storage is included in each plan?

Starter includes 30 GB, Standard and Plus include 2 TB and 5 TB respectively. Enterprise includes 5 TB upgradeable.

Source
ProofHub: Does ProofHub offer a free trial?

Yes, ProofHub provides a 14-day free trial with no credit card required. You can explore all features before committing.

Source
Google Workspace: What meeting features are included?

Standard and Plus plans include Meet video conferencing, though participant limits increase by tier. Enterprise supports up to 1,000 meeting participants.

Source
ProofHub: Can I cancel ProofHub anytime?

Yes. ProofHub has no long-term contracts. You can cancel anytime and switch billing between annual and monthly plans.

Source
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