Softwr

Scheduling · head to head

Fresha vs When2meet

Fresha logo

Fresha

Scheduling

Free salon and spa software

From
149.95/month
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Only When2meet has a free tier, so it costs nothing to try first.
  • Each has a real cost: Fresha team and Enterprise pricing not publicly displayed; custom quotes required; When2meet no calendar synchronization capability
  • They diverge on capability: Fresha covers Online booking, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Fresha and When2meet actually diverge.

Attributes where Fresha and When2meet differ
AttributeFreshaWhen2meet
Starting price149.95/monthFree
Pricing modelsubscriptionfree
Free tierNoYes
PlatformsWeb, Ios, AndroidWeb
Founded20152003

Identical on both: user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Fresha

  • Online booking
  • Appointment management
  • Client database
  • Point of sale
  • Inventory management
  • Staff scheduling
  • Marketing tools
  • Reports & analytics

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Fresha

  • Salon managementnot When2meet
  • Spa schedulingnot When2meet
  • Appointment booking
  • Beauty service businessesnot When2meet
  • Wellness centersnot When2meet

When2meet

  • Schedulingnot Fresha
  • Appointment booking
  • Time trackingnot Fresha
  • Resource managementnot Fresha
  • Team coordinationnot Fresha

Both are used for appointment booking, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Fresha

  • Team and Enterprise pricing not publicly displayed; custom quotes required
  • All pricing excludes 5% sales tax; actual cost will be higher

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Fresha

149.95/month
  • Independent$149.95/month
    • Single calendar column
    • For one-person businesses
    • 7-day trial available
  • Team$null/month
    • Custom pricing
    • Multiple calendar columns
    • For businesses with multiple team members
  • Enterprise$null/month
    • Custom pricing
    • For high-volume businesses with 20+ team members
    • All core features

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Fresha if

  • You need online booking.
  • You work on Web, Ios, Android.
  • You also want appointment management.
Fresha review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Fresha or When2meet better?
Neither clearly leads. Fresha starts at 149.95/month and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Fresha or When2meet?
When2meet has a free tier; the other does not. Paid plans start at 149.95/month for Fresha and Free for When2meet.
Does Fresha or When2meet run on more platforms?
Fresha runs on Web, Ios, Android. When2meet runs on Web.
Can I use When2meet for free?
Yes. When2meet has a free tier, so you can try it without paying. Fresha starts at 149.95/month.
What is Fresha best used for?
Fresha is most often used for salon management, spa scheduling, appointment booking, beauty service businesses. Of those, salon management and spa scheduling are not what When2meet is typically brought in for.
What can Fresha do that When2meet cannot?
Fresha covers Online booking, Appointment management, Client database, Point of sale. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

Fresha: How much does Fresha cost?

Fresha's Independent plan starts at AED 149.95 per month (excludes 5% sales tax), which includes a single calendar column for one-person businesses. A 7-day free trial is available. Team and Enterprise plans use custom pricing based on business needs and team size.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Fresha: What does the Fresha Team plan add?

The Team plan offers multiple calendar columns for businesses with multiple team members. Pricing is customized based on team size and needs. It includes all core features like scheduling, point of sale, client management, online store, and marketing tools, with a 7-day trial available.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Fresha: Does Fresha charge additional fees beyond the subscription?

Yes, Fresha offers optional pay-as-you-go add-ons including SMS messaging (AED 0.15 per message after 20 free monthly), marketing emails (AED 0.08 each after 50 free monthly), and premium features like Google Rating Boost (AED 35.95/location monthly), Team Connect, and Xero Accounting integration. Payment processing charges 4.90% plus AED 0.75 per transaction.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
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