Softwr

Scheduling · head to head

Appointy vs When2meet

Appointy logo

Appointy

Scheduling

Smart scheduling for modern businesses

From
Free
Rated
-
Full reviewWebsite
When2meet logo

When2meet

Scheduling

Find the best time to meet

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Appointy free plan limited to 100 appointments per month; When2meet no calendar synchronization capability
  • They diverge on capability: Appointy covers Online booking, When2meet covers Visual availability grid.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Appointy and When2meet actually diverge.

Attributes where Appointy and When2meet differ
AttributeAppointyWhen2meet
Pricing modelfreemiumfree
PlatformsWeb, Ios, AndroidWeb
Founded20062003

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Scheduling).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Appointy

  • Online booking
  • Staff scheduling
  • Resource management
  • Email & SMS reminders
  • Payment collection
  • Gift cards
  • Social booking
  • Analytics

Only in When2meet

  • Visual availability grid
  • No account required
  • Drag-to-select availability
  • Group overview
  • Shareable links

Both cover

  • Web support

What people use each for

The jobs each tool is most often brought in to do.

Appointy

  • Salon and spa appointment bookingnot When2meet
  • Medical practice schedulingnot When2meet
  • Personal training and fitness classesnot When2meet
  • Tutoring and educational servicesnot When2meet
  • Tour and activity reservationsnot When2meet

When2meet

  • Schedulingnot Appointy
  • Appointment bookingnot Appointy
  • Time trackingnot Appointy
  • Resource managementnot Appointy
  • Team coordinationnot Appointy

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Appointy

  • Free plan limited to 100 appointments per month
  • Fair usage policy caps daily bookings at 2,000 appointments
  • Highest tier at $99.99/month includes minimal staff count without additional fees specified

When2meet

  • No calendar synchronization capability
  • No automated reminders to participants
  • No dedicated mobile app, web-only access
  • No integration with calendar systems or other tools
  • Requires manual entry of availability rather than auto-sync from calendar

Pricing, plan by plan

Appointy

Free
  • FreeFree
    • 1 staff, 5 services
    • 100 appointments per month
    • Website integration
  • Growth$19.99/month
    • 1 staff included
    • Unlimited services
    • Live chat/email support
  • Professional$49.99/month
    • 5 staff included
    • Resource scheduling
    • Staff login
  • Enterprise$79.99/month
    • Multi-location (2 included)
    • SMS text customization
    • Dedicated relationship manager

When2meet

Free
  • FreeFree
    • Unlimited events
    • Visual availability
    • No account needed

Which should you pick?

Choose Appointy if

  • You need online booking.
  • You want to start without paying.
  • You work on Web, Ios, Android.
  • You also want staff scheduling.
Appointy review

Choose When2meet if

  • You need visual availability grid.
  • You want to start without paying.
  • You also want no account required.
When2meet review

Questions people ask

Is Appointy or When2meet better?
Neither clearly leads. Appointy starts at Free and When2meet at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Appointy or When2meet?
Appointy starts at Free and When2meet at Free.
Does Appointy or When2meet run on more platforms?
Appointy runs on Web, Ios, Android. When2meet runs on Web.
Can I use Appointy for free?
Both have a free tier, so you can try either at no cost before committing.
What is Appointy best used for?
Appointy is most often used for salon and spa appointment booking, medical practice scheduling, personal training and fitness classes, tutoring and educational services. Of those, salon and spa appointment booking and medical practice scheduling are not what When2meet is typically brought in for.
What can Appointy do that When2meet cannot?
Appointy covers Online booking, Staff scheduling, Resource management, Email & SMS reminders. When2meet covers Visual availability grid, No account required, Drag-to-select availability, Group overview. Both handle Web support.

Answered from the vendors’ own pages

Appointy: What payment methods does Appointy accept?

Appointy accepts MasterCard, Visa, Visa Debit, American Express and PayPal for subscription payments.

Source
When2meet: Is When2meet free to use?

Yes, When2meet is completely free. Anyone can create and participate in availability surveys at no cost. The service is supported by advertising.

Source
Appointy: Can I cancel my Appointy subscription anytime?

Yes, Appointy has no contracts or cancellation fees. You can cancel whenever you want and will be billed for the current month only.

Source
When2meet: Do I need to create an account to use When2meet?

No, When2meet requires no login or account creation. You can create scheduling polls and share them instantly.

Source
Appointy: Does the Free tier require a credit card?

No, the 14-day paid plan trials require a credit card, but the free tier does not require any credit card information.

Source
When2meet: How does When2meet differ from Doodle or Calendly?

When2meet is a basic polling tool where participants manually mark availability. Unlike Doodle, it has no calendar sync or timezone handling. Unlike Calendly, it does not support direct booking or calendar integrations.

Source
Appointy: Can I switch Appointy plans later?

Yes, you can upgrade or downgrade between paid plans anytime, and Appointy will adjust your billing accordingly.

Source
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