Construction · head to head
Fieldwire vs GCPay
Fieldwire
Construction
Field management software for construction teams
- From
- Free
- Rated
- -
GCPay
Construction
Subcontractor pay application and lien waiver exchange for general contractors in North America
- From
- On request
- Rated
- -
The short version
- Only Fieldwire has a free tier, so it costs nothing to try first.
- Each has a real cost: Fieldwire free tier limited to 5 team members and 3 projects maximum; GCPay the subcontractor is a compelled user who did not choose the tool, so adoption friction and support load fall on the general contractor, and small trades with one bookkeeper resent every extra portal.
- They diverge on capability: Fieldwire covers Task management, GCPay covers Pay application workflow.
- Prices and features above were last checked on 1 September 2026.
Where they differ
Only the attributes on which Fieldwire and GCPay actually diverge.
Identical on both: user rating (Not yet rated), category (Construction).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Fieldwire
- Task management
- Digital blueprints
- Punch lists
- Inspections
- Photo documentation
- Procore
- Autodesk BIM 360
- Box
Only in GCPay
- Pay application workflow
- Lien waiver exchange
- Compliance tracking
- Change order management
- ePayments
- Retainage handling
- ERP integration
- Subcontractor portal
What people use each for
The jobs each tool is most often brought in to do.
Fieldwire
- Construction task tracking and field coordinationnot GCPay
- Punch list management on mobile devicesnot GCPay
- Project documentation organisationnot GCPay
- Field team communicationnot GCPay
GCPay
- A general contractor in a strict lien state that has been burned by a missing unconditional waiver and needs waiver status tied to each payment rather than filed in a shared drivenot Fieldwire
- A contractor whose accounts payable team spends the first week of every month rekeying pay applications from PDF emails into Sage or Viewpointnot Fieldwire
- An owner-facing GC that must produce a clean audit trail of who was paid what and when, with insurance compliance evidence attachednot Fieldwire
- A construction group standardising on Autodesk Construction Cloud that wants payment application data in the same estate as the project recordnot Fieldwire
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Fieldwire
- Free tier limited to 5 team members and 3 projects maximum
- Basic plan limited to 100 sheets
- Advanced features (RFIs, submittals, change orders, budget management) restricted to higher tiers
- BIM viewer availability gated to Business tier and above
GCPay
- The subcontractor is a compelled user who did not choose the tool, so adoption friction and support load fall on the general contractor, and small trades with one bookkeeper resent every extra portal.
- Pricing is entirely quoted and keyed to annual subcontracted construction value, which means a contractor with a few very large subcontracts can pay far more than one with many small ones for identical functionality.
- The ePayment fee structure is decided per general contractor, so a subcontractor cannot predict its cost of getting paid across clients and may be charged on one job and not another for the same work.
- It is a payment and compliance system, not job costing; commitments still have to reconcile against the ERP, and integration gaps mean many contractors run a manual check anyway.
- Autodesk acquired parent Payapps in 2024, and the strategic direction is convergence with Autodesk Construction Cloud, so buyers on Procore or a non-Autodesk stack should ask directly what the roadmap commitment to their platform is.
Pricing, plan by plan
Fieldwire
FreeNo published plan breakdown. See the Fieldwire review.
GCPay
On request- GCPay for General Contractors$undefined/year
- Priced on project count, subcontractor count and annual subcontracted volume
- Unlimited free subcontractor accounts
- Lien waiver and compliance tracking
- ePayments and Waiver Exchange$undefined/month
- Per-transaction fee disclosed at submission
- General contractor may absorb the fee or pass it to the subcontractor
- Subcontractor must acknowledge the fee before submitting
Which should you pick?
Choose Fieldwire if
- You need task management.
- You want to start without paying.
- You work on iOS, Android.
- You also want digital blueprints.
Questions people ask
- Is Fieldwire or GCPay better?
- Neither clearly leads. Fieldwire starts at Free and GCPay at On request, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Fieldwire or GCPay?
- Fieldwire has a free tier; the other does not. Paid plans start at Free for Fieldwire and On request for GCPay.
- Does Fieldwire or GCPay run on more platforms?
- Fieldwire runs on iOS, Android. GCPay runs on Web.
- Can I use Fieldwire for free?
- Yes. Fieldwire has a free tier, so you can try it without paying. GCPay starts at On request.
- What is Fieldwire best used for?
- Fieldwire is most often used for construction task tracking and field coordination, punch list management on mobile devices, project documentation organisation, field team communication. Of those, construction task tracking and field coordination and punch list management on mobile devices are not what GCPay is typically brought in for.
- What can Fieldwire do that GCPay cannot?
- Fieldwire covers Task management, Digital blueprints, Punch lists, Inspections. GCPay covers Pay application workflow, Lien waiver exchange, Compliance tracking, Change order management.
Answered from the vendors’ own pages
Fieldwire: Is there a free version of Fieldwire?
Yes. Fieldwire's Basic plan is free for up to 5 users, 3 projects, and 100 sheets. It includes core features like plan viewing, task management, specifications, files, photos, and checklists.
SourceGCPay: Who pays for GCPay, the GC or the sub?
The general contractor pays the subscription. Subcontractor accounts are free. Only the optional ePayment and waiver exchange transaction fee can be passed to the subcontractor, and only with their acknowledgement.
Fieldwire: What are the per-user costs for paid Fieldwire plans?
Pro costs $39 per user per month (annual billing), Business costs $64 per user per month, and Business Plus costs $89 per user per month. All paid plans include unlimited sheets and unlimited projects regardless of plan tier.
SourceGCPay: How much is the ePayment fee?
It is a flat per-transaction fee, disclosed at the point the pay application is submitted. GCPay has published a $15 figure for the ePayments and waiver exchange service, and the GC decides who bears it.
Fieldwire: How many users can I have on a free Fieldwire account?
The Basic plan (free) supports up to 5 users with 3 projects. Pro and higher plans scale without hard user limits; you pay per user added.
SourceGCPay: Is GCPay owned by Autodesk?
Yes. Autodesk agreed to acquire Payapps, which trades as GCPay in North America and Payapps elsewhere, in January 2024.
Fieldwire: Does Fieldwire offer discounts for annual billing?
The pricing page lists annual billing rates for the standard plans shown. Custom contracts are available through sales with options for unlimited users, tailored training, dedicated success teams, API access, and single sign-on.
SourceGCPay: Does it replace our construction accounting system?
No. It handles the application, approval and compliance workflow and then pushes approved payments into your ERP.
Fieldwire: What is included in the Business Plus plan that isn't in lower tiers?
Business Plus ($89/user/month) adds RFIs, submittals, change orders, and budget management features compared to the Business tier. Business itself adds custom forms, app integrations, BIM viewer, and custom task fields compared to Pro.
SourceGCPay: Can subcontractors export their own records?
Subcontractors can download their submitted applications and waivers, but the project record belongs to the general contractor's account, so a sub should keep its own copies rather than rely on continued portal access.
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