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Productivity · head to head

Capacities vs DeskTime

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
DeskTime logo

DeskTime

Productivity

Automatic computer activity tracking and productivity analytics

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; DeskTime screenshots are excluded from the Pro plan and start at Premium
  • They diverge on capability: Capacities covers Object-based notes, DeskTime covers Automatic activity tracking.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Capacities and DeskTime actually diverge.

Attributes where Capacities and DeskTime differ
AttributeCapacitiesDeskTime
Pricing modelUnknownfreemium
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb, IOS, Android, MacOS, Windows, Linux
Founded20202013

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in DeskTime

  • Automatic activity tracking
  • Application and website tracking
  • Daily reports
  • Weekly summaries
  • Privacy-first design
  • Detailed analytics
  • Goal setting
  • Mobile apps

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot DeskTime
  • Collaborationnot DeskTime
  • Task managementnot DeskTime
  • Organizationnot DeskTime

DeskTime

  • Automatic time tracking of desktop app and website usagenot Capacities
  • Measuring team productivity and idle timenot Capacities
  • Scheduling shifts and tracking absencesnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

DeskTime

  • Screenshots are excluded from the Pro plan and start at Premium
  • Integrations and API access require the Premium plan
  • Shift scheduling requires the Premium plan
  • Enterprise is aimed at 200+ users and is priced by quote with no published rate
  • The advertised $6.42 and $9.17 per user rates require annual billing; monthly billing costs more
  • The trial lasts 14 days

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

DeskTime

Free
  • FreeFree
    • Activity tracking
    • Basic reports
    • Weekly emails
  • Pro$9/month
    • Everything in Free
    • Advanced reports
    • Detailed analytics

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose DeskTime if

  • You need automatic activity tracking.
  • You want to start without paying.
  • You work on Web, IOS, Android, MacOS, Windows, Linux.
  • You also want application and website tracking.
DeskTime review

Questions people ask

Is Capacities or DeskTime better?
Neither clearly leads. Capacities starts at Free and DeskTime at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or DeskTime?
Capacities starts at Free and DeskTime at Free.
Does Capacities or DeskTime run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. DeskTime runs on Web, IOS, Android, MacOS, Windows, Linux.
Can I use Capacities for free?
Both have a free tier, so you can try either at no cost before committing.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what DeskTime is typically brought in for.
What can Capacities do that DeskTime cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. DeskTime covers Automatic activity tracking, Application and website tracking, Daily reports, Weekly summaries.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
DeskTime: What are DeskTime's subscription tiers?

DeskTime offers Pro at $6.42/user/month (annual billing) for small teams and startups, Premium at $9.17/user/month (marked Most Popular) for hybrid and growing teams, and Enterprise with custom pricing for 200+ users.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
DeskTime: What features differentiate the Premium tier from Pro?

Premium adds screenshots, integrations & API, and shift scheduling compared to Pro's document title tracking and calendar integrations.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
DeskTime: How long is the DeskTime free trial?

DeskTime offers a 14-day free trial. No credit card is required to start.

Source
DeskTime: What billing options does DeskTime offer?

DeskTime offers monthly or annual billing. Annual subscriptions include one complimentary month compared to monthly plan pricing. You can pay by credit card or PayPal.

Source
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