Software · head to head
Capacities vs DeskTime
DeskTime
Software
Automatic computer activity tracking and productivity analytics
- From
- Free
- Rated
- -
The short version
- Each has a real cost: Capacities pro plan pricing not prominently displayed on website; DeskTime screenshots are excluded from the Pro plan and start at Premium
- They diverge on capability: Capacities covers Object-based notes, DeskTime covers Automatic activity tracking.
Where they differ
Only the attributes on which Capacities and DeskTime actually diverge.
| Attribute | Capacities | DeskTime |
|---|---|---|
| Pricing model | Unknown | freemium |
| Platforms | Web, macOS, Windows, Linux, iOS, Android | Web, IOS, Android, MacOS, Windows, Linux |
| Founded | 2020 | 2013 |
Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Unknown).
What each one covers
Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.
Only in Capacities
- Object-based notes
- Daily notes
- Properties and relations
- Graph view
- AI assistant
- Readwise
- Web clipper
- GDPR
Only in DeskTime
- Automatic activity tracking
- Application and website tracking
- Daily reports
- Weekly summaries
- Privacy-first design
- Detailed analytics
- Goal setting
- Mobile apps
What people use each for
The jobs each tool is most often brought in to do.
Capacities
- Productivitynot DeskTime
- Collaborationnot DeskTime
- Task managementnot DeskTime
- Organizationnot DeskTime
DeskTime
- Automatic time tracking of desktop app and website usagenot Capacities
- Measuring team productivity and idle timenot Capacities
- Scheduling shifts and tracking absencesnot Capacities
Where each one falls short
Documented limitations, not opinions. Every one is a constraint you would hit in normal use.
Capacities
- Pro plan pricing not prominently displayed on website
- Smaller community and ecosystem compared to Notion or Obsidian
- Limited third-party integration marketplace
DeskTime
- Screenshots are excluded from the Pro plan and start at Premium
- Integrations and API access require the Premium plan
- Shift scheduling requires the Premium plan
- Enterprise is aimed at 200+ users and is priced by quote with no published rate
- The advertised $6.42 and $9.17 per user rates require annual billing; monthly billing costs more
- The trial lasts 14 days
Pricing, plan by plan
Capacities
Free- FreeFree
- Unlimited spaces and objects
- Device synchronization
- Unlimited custom object types
- Pro$10/month
- Everything in Free
- Unlimited notes
- Advanced graph views
- Believer$149.88/year
- Everything in Pro
- Beta access to new features
DeskTime
Free- FreeFree
- Activity tracking
- Basic reports
- Weekly emails
- Pro$9/month
- Everything in Free
- Advanced reports
- Detailed analytics
Which should you pick?
Choose Capacities if
- You need object-based notes.
- You want to start without paying.
- You work on Web, macOS, Windows, Linux, iOS, Android.
- You also want daily notes.
Choose DeskTime if
- You need automatic activity tracking.
- You want to start without paying.
- You work on Web, IOS, Android, MacOS, Windows, Linux.
- You also want application and website tracking.
Questions people ask
- Is Capacities or DeskTime better?
- Neither clearly leads. Capacities starts at Free and DeskTime at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
- Which is cheaper, Capacities or DeskTime?
- Capacities starts at Free and DeskTime at Free.
- Does Capacities or DeskTime run on more platforms?
- Capacities runs on Web, macOS, Windows, Linux, iOS, Android. DeskTime runs on Web, IOS, Android, MacOS, Windows, Linux.
- Can I use Capacities for free?
- Both have a free tier, so you can try either at no cost before committing.
- What is Capacities best used for?
- Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what DeskTime is typically brought in for.
- What can Capacities do that DeskTime cannot?
- Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. DeskTime covers Automatic activity tracking, Application and website tracking, Daily reports, Weekly summaries.
Answered from the vendors’ own pages
Capacities: What platforms does Capacities support?
Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.
SourceCapacities: Does Capacities have a free plan?
Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.
SourceCapacities: What AI features does Capacities include?
Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.
Source