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Productivity · head to head

Capacities vs Milanote

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Milanote logo

Milanote

Productivity

Board-based visual workspace for creative planning, free up to 100 items for the whole account

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Milanote the free plan caps the entire account at 100 notes, images or links and 10 file uploads rather than capping per board, so one properly worked project exhausts it and the tool stops working rather than degrading gracefully.
  • They diverge on capability: Capacities covers Object-based notes, Milanote covers Infinite board canvas.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Capacities and Milanote actually diverge.

Attributes where Capacities and Milanote differ
AttributeCapacitiesMilanote
Pricing modelUnknownfreemium
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb
Founded2020Unknown

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • GDPR
  • German hosting

Only in Milanote

  • Infinite board canvas
  • Mixed content
  • Nested boards
  • Templates
  • Shared boards with comments
  • Mobile apps
  • Free plan

Both cover

  • Web clipper

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Milanote
  • Collaborationnot Milanote
  • Task managementnot Milanote
  • Organizationnot Milanote

Milanote

  • Moodboards and visual references for a branding or design project, gathered from the web and arranged for a client review.not Capacities
  • Storyboarding a video or planning a shoot, where the whole sequence needs to be visible at once.not Capacities
  • Structuring a book, script or long article by physically moving sections around until the order works.not Capacities
  • A shared board where a small creative team reacts to work in progress without the overhead of a project tool.not Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Milanote

  • The free plan caps the entire account at 100 notes, images or links and 10 file uploads rather than capping per board, so one properly worked project exhausts it and the tool stops working rather than degrading gracefully.
  • The value of a board is its arrangement, and arrangement is the one thing export does not carry, so a PDF gives you a picture and a text export gives you the words while nothing reconstitutes the board in another tool.
  • Pricing is per person and the tool spreads naturally to reviewers and clients who only look and comment, so a team plan ends up covering people who never create anything.
  • There is no database layer, no properties, no filtering and no dependency tracking, so a project that starts on a Milanote board has to be re-entered somewhere else the moment it acquires owners and dates.
  • Offline support is minimal, so a board full of references is effectively unavailable without a connection, which is a real problem for a tool aimed at people who work on location and in meetings away from a desk.

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Milanote

Free
  • FreeFree
    • 100 notes, images or links
    • 10 file uploads
    • Unlimited shared boards
  • Individual$9.99/month
    • Unlimited notes, images or links
    • Unlimited file uploads
    • Unlimited shared boards
  • Team$49/month
    • Unlimited notes, images or links
    • Unlimited file uploads
    • Unlimited shared boards

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Milanote if

  • You need infinite board canvas.
  • You want to start without paying.
  • You also want mixed content.
Milanote review

Questions people ask

Is Capacities or Milanote better?
Neither clearly leads. Capacities starts at Free and Milanote at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Milanote?
Capacities starts at Free and Milanote at Free.
Does Capacities or Milanote run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Milanote runs on Web.
Can I use Capacities for free?
Both have a free tier, so you can try either at no cost before committing.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Milanote is typically brought in for.
What can Capacities do that Milanote cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Milanote covers Infinite board canvas, Mixed content, Nested boards, Templates. Both handle Web clipper.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Milanote: How long does the free plan last?

Indefinitely. It is limited by quantity rather than by time: 100 notes, images or links and 10 file uploads for the account as a whole, so it ends when you hit the cap rather than on a date.

Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Milanote: Can I export a board?

You can produce PDFs and images of a board and extract the text, but the spatial arrangement is not portable, so nothing you export reconstructs the board in another tool.

Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
Milanote: Is it a project management tool?

No. There are no dates, dependencies or workload views. It suits the thinking phase, and the work has to be handed to a tracker once it becomes a plan.

Milanote: Do collaborators need paid accounts?

Shared boards are unlimited even on the free plan, and the paid question is about who creates rather than who looks. Confirm the current plan terms before rolling it out to a client's team.

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