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Capacities vs OmniFocus 3

Capacities logo

Capacities

Software

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
OmniFocus 3 logo

OmniFocus 3

Software

Professional task management for complex workflows

From
$39.99/year
Rated
-
Full reviewWebsite

The short version

  • Only Capacities has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; OmniFocus 3 apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • They diverge on capability: Capacities covers Object-based notes, OmniFocus 3 covers GTD-based task organization.

Where they differ

Only the attributes on which Capacities and OmniFocus 3 actually diverge.

Attributes where Capacities and OmniFocus 3 differ
AttributeCapacitiesOmniFocus 3
Starting priceFree$39.99/year
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidMacOS, IOS, IPadOS, Web
Founded20201993

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in OmniFocus 3

  • GTD-based task organization
  • Projects and subprojects
  • Contexts and tags
  • Custom perspectives
  • Automation
  • Quick entry
  • Sync across devices
  • Deferred and due dates

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot OmniFocus 3
  • Collaborationnot OmniFocus 3
  • Task managementnot OmniFocus 3
  • Organizationnot OmniFocus 3

OmniFocus 3

  • Getting Things Done style task and project management on Apple devicesnot Capacities
  • Capturing tasks with contexts, defer dates and review cyclesnot Capacities
  • Syncing a personal task database across Mac, iPhone, iPad and Watchnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

OmniFocus 3

  • Apple platforms only apart from the web client: macOS 14, iOS or iPadOS 17, watchOS 10 or visionOS 2 and newer are required, with no Windows or Android app
  • Web access is not included with a perpetual licence and costs an extra $4.99 per month or $49.99 per year
  • The Pro perpetual licence costs $149.99 against $74.99 for Standard
  • Future major upgrades are a paid discount rather than free for perpetual licence holders
  • The $99.99 per year subscription is the only option that bundles Pro plus web access

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

OmniFocus 3

$39.99/year
  • Standard$39.99/year
    • Mac and iOS apps
    • Cloud sync
    • Core features
  • Pro$99.99/year
    • Everything in Standard
    • Advanced automation
    • Perspective management

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose OmniFocus 3 if

  • You need gtd-based task organization.
  • You work on MacOS, IOS, IPadOS, Web.
  • You also want projects and subprojects.
OmniFocus 3 review

Questions people ask

Is Capacities or OmniFocus 3 better?
Neither clearly leads. Capacities starts at Free and OmniFocus 3 at $39.99/year, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or OmniFocus 3?
Capacities has a free tier; the other does not. Paid plans start at Free for Capacities and $39.99/year for OmniFocus 3.
Does Capacities or OmniFocus 3 run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. OmniFocus 3 runs on MacOS, IOS, IPadOS, Web.
Can I use Capacities for free?
Yes. Capacities has a free tier, so you can try it without paying. OmniFocus 3 starts at $39.99/year.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what OmniFocus 3 is typically brought in for.
What can Capacities do that OmniFocus 3 cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. OmniFocus 3 covers GTD-based task organization, Projects and subprojects, Contexts and tags, Custom perspectives.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
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