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Software · head to head

Capacities vs Time Doctor

Capacities logo

Capacities

Software

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Time Doctor logo

Time Doctor

Software

Employee time tracking and productivity monitoring

From
$4/month
Rated
-
Full reviewWebsite

The short version

  • Only Capacities has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Time Doctor historical tracking data retention is capped by plan: 3 months on Basic and 6 months on Standard, versus 2 years on Premium and Enterprise
  • They diverge on capability: Capacities covers Object-based notes, Time Doctor covers Time tracking with timer.

Where they differ

Only the attributes on which Capacities and Time Doctor actually diverge.

Attributes where Capacities and Time Doctor differ
AttributeCapacitiesTime Doctor
Starting priceFree$4/month
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb, IOS, Android, MacOS, Windows
Founded20202011

Identical on both: user rating (Not yet rated), category (Unknown).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Time Doctor

  • Time tracking with timer
  • Activity monitoring
  • Screenshots
  • GPS tracking
  • Webcam monitoring
  • Reports and invoicing
  • Mobile apps
  • Team management

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivity
  • Collaboration
  • Task management
  • Organization

Time Doctor

  • Productivity
  • Collaboration
  • Task management
  • Organization

Both are used for productivity, collaboration, task management, organization, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Time Doctor

  • Historical tracking data retention is capped by plan: 3 months on Basic and 6 months on Standard, versus 2 years on Premium and Enterprise
  • HRIS and Payroll native integrations are paid add-ons at $200 per integration per month
  • Software Cost Insights add-on costs $3 per user per month on top of the base plan

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Time Doctor

$4/month
  • Basic$4/month
    • Time tracking
    • Reports
    • Mobile apps
  • Standard$6/month
    • Everything in Basic
    • Activity monitoring
    • Screenshots
  • Premium$10/month
    • Everything in Standard
    • GPS tracking
    • Webcam snapshots

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Time Doctor if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Time Doctor review

Questions people ask

Is Capacities or Time Doctor better?
Neither clearly leads. Capacities starts at Free and Time Doctor at $4/month, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Time Doctor?
Capacities has a free tier; the other does not. Paid plans start at Free for Capacities and $4/month for Time Doctor.
Does Capacities or Time Doctor run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Time Doctor runs on Web, IOS, Android, MacOS, Windows.
Can I use Capacities for free?
Yes. Capacities has a free tier, so you can try it without paying. Time Doctor starts at $4/month.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization.
What can Capacities do that Time Doctor cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Time Doctor covers Time tracking with timer, Activity monitoring, Screenshots, GPS tracking.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
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