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Productivity · head to head

Capacities vs Time Doctor

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Time Doctor logo

Time Doctor

Productivity

Employee time tracking and productivity monitoring

From
$3/addon
Rated
-
Full reviewWebsite

The short version

  • Only Capacities has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Time Doctor specific plan prices not published on pricing page, must contact sales
  • They diverge on capability: Capacities covers Object-based notes, Time Doctor covers Time tracking with timer.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Capacities and Time Doctor actually diverge.

Attributes where Capacities and Time Doctor differ
AttributeCapacitiesTime Doctor
Starting priceFree$3/addon
Pricing modelUnknownsubscription
Free tierYesNo
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb, IOS, Android, MacOS, Windows
Founded20202011

Identical on both: user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Time Doctor

  • Time tracking with timer
  • Activity monitoring
  • Screenshots
  • GPS tracking
  • Webcam monitoring
  • Reports and invoicing
  • Mobile apps
  • Team management

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Time Doctor
  • Collaborationnot Time Doctor
  • Task managementnot Time Doctor
  • Organizationnot Time Doctor

Time Doctor

  • Employee time tracking and productivity monitoringnot Capacities
  • Remote and hybrid team managementnot Capacities
  • Workforce analytics for resource optimizationnot Capacities
  • Payroll integration for enterprisesnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Time Doctor

  • Specific plan prices not published on pricing page, must contact sales
  • Software Cost Insights add-on costs $3 per user per month
  • Historical data retention limited to 3 months on Basic tier
  • No pricing transparency for video recording and benchmarks add-ons

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Time Doctor

$3/addon
  • Basic$null/month
    • Automatic tracking
    • Projects and tasks management
    • Screenshots
  • Standard$null/month
    • Everything in Basic
    • Schedules
    • Attendance
  • Premium$null/month
    • Everything in Standard
    • AI benchmarks
    • Video recording
  • Enterprise$null/month
    • All features
    • Private cloud
    • Customizable dashboards

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Time Doctor if

  • You need time tracking with timer.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want activity monitoring.
Time Doctor review

Questions people ask

Is Capacities or Time Doctor better?
Neither clearly leads. Capacities starts at Free and Time Doctor at $3/addon, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Time Doctor?
Capacities has a free tier; the other does not. Paid plans start at Free for Capacities and $3/addon for Time Doctor.
Does Capacities or Time Doctor run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Time Doctor runs on Web, IOS, Android, MacOS, Windows.
Can I use Capacities for free?
Yes. Capacities has a free tier, so you can try it without paying. Time Doctor starts at $3/addon.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Time Doctor is typically brought in for.
What can Capacities do that Time Doctor cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Time Doctor covers Time tracking with timer, Activity monitoring, Screenshots, GPS tracking.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Time Doctor: Is there a free trial for Time Doctor?

Yes, Time Doctor offers two weeks of free access to all Premium plan features without requiring a credit card.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Time Doctor: What are Time Doctor's add-on costs?

Software Cost Insights costs $3 per user per month. HRIS and Payroll integrations each cost $200 per integration. Benchmarks AI, Meeting Insights, and Video Recording pricing is not listed.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
Time Doctor: How long does Time Doctor retain employee data?

Data retention varies by plan: Basic tier retains 3 months of historical data, while Premium and Enterprise tiers retain 2 years.

Source
Time Doctor: Does Time Doctor offer annual billing discounts?

Yes, customers who pay annually receive two months free, equivalent to a 16.6% discount on the subscription cost.

Source
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