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Productivity · head to head

Capacities vs Microsoft OneNote

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Microsoft OneNote logo

Microsoft OneNote

Productivity

Free digital note-taking application for all devices

From
Free
Rated
-
Full reviewWebsite

The short version

  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Microsoft OneNote full-featured OneNote requires a paid Microsoft 365 subscription (from $9.99 per month for Personal); the standalone free version is web and mobile only
  • They diverge on capability: Capacities covers Object-based notes, Microsoft OneNote covers Digital notebook with sections and pages.

Where they differ

Only the attributes on which Capacities and Microsoft OneNote actually diverge.

Attributes where Capacities and Microsoft OneNote differ
AttributeCapacitiesMicrosoft OneNote
Pricing modelUnknownfree
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidWeb, IOS, Android, MacOS, Windows
Founded20201975

Identical on both: starting price (Free), free tier (Yes), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • GDPR
  • German hosting

Only in Microsoft OneNote

  • Digital notebook with sections and pages
  • Rich text formatting
  • Drawing and handwriting
  • Image and file attachments
  • Cross-platform sync
  • Collaboration and sharing
  • Search functionality

Both cover

  • Web clipper

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivity
  • Collaboration
  • Task management
  • Organization

Microsoft OneNote

  • Productivity
  • Collaboration
  • Task management
  • Organization

Both are used for productivity, collaboration, task management, organization, on those jobs the choice comes down to price and fit rather than capability.

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Microsoft OneNote

  • Full-featured OneNote requires a paid Microsoft 365 subscription (from $9.99 per month for Personal); the standalone free version is web and mobile only

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Microsoft OneNote

Free
  • OneNoteFree
    • Unlimited free notes
    • Cross-device sync
    • Collaboration

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Microsoft OneNote if

  • You need digital notebook with sections and pages.
  • You want to start without paying.
  • You work on Web, IOS, Android, MacOS, Windows.
  • You also want rich text formatting.
Microsoft OneNote review

Questions people ask

Is Capacities or Microsoft OneNote better?
Neither clearly leads. Capacities starts at Free and Microsoft OneNote at Free, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Microsoft OneNote?
Capacities starts at Free and Microsoft OneNote at Free.
Does Capacities or Microsoft OneNote run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Microsoft OneNote runs on Web, IOS, Android, MacOS, Windows.
Can I use Capacities for free?
Both have a free tier, so you can try either at no cost before committing.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization.
What can Capacities do that Microsoft OneNote cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Microsoft OneNote covers Digital notebook with sections and pages, Rich text formatting, Drawing and handwriting, Image and file attachments. Both handle Web clipper.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
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Related pages

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