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Productivity · head to head

Capacities vs Things 3

Capacities logo

Capacities

Productivity

A studio for your mind with object-based notes

From
Free
Rated
-
Full reviewWebsite
Things 3 logo

Things 3

Productivity

The award-winning personal task manager

From
$9.99/one-time
Rated
-
Full reviewWebsite

The short version

  • Only Capacities has a free tier, so it costs nothing to try first.
  • Each has a real cost: Capacities pro plan pricing not prominently displayed on website; Things 3 no team collaboration, task sharing, or task assignment features
  • They diverge on capability: Capacities covers Object-based notes, Things 3 covers Today view.
  • Prices and features above were last checked on 30 August 2026.

Where they differ

Only the attributes on which Capacities and Things 3 actually diverge.

Attributes where Capacities and Things 3 differ
AttributeCapacitiesThings 3
Starting priceFree$9.99/one-time
Free tierYesNo
PlatformsWeb, macOS, Windows, Linux, iOS, AndroidmacOS, iOS, iPadOS, watchOS, visionOS
Founded20202004

Identical on both: pricing model (Unknown), user rating (Not yet rated), category (Productivity).

What each one covers

Drawn from each product's published feature list. An absence here means we hold no record of it - not that the product lacks it.

Only in Capacities

  • Object-based notes
  • Daily notes
  • Properties and relations
  • Graph view
  • AI assistant
  • Readwise
  • Web clipper
  • GDPR

Only in Things 3

  • Today view
  • Projects and areas
  • Quick entry
  • Tags
  • Calendar integration
  • Apple Calendar
  • Siri
  • Shortcuts

What people use each for

The jobs each tool is most often brought in to do.

Capacities

  • Productivitynot Things 3
  • Collaborationnot Things 3
  • Task managementnot Things 3
  • Organizationnot Things 3

Things 3

  • Schedulingnot Capacities
  • Appointment bookingnot Capacities
  • Time trackingnot Capacities
  • Resource managementnot Capacities
  • Team coordinationnot Capacities

Where each one falls short

Documented limitations, not opinions. Every one is a constraint you would hit in normal use.

Capacities

  • Pro plan pricing not prominently displayed on website
  • Smaller community and ecosystem compared to Notion or Obsidian
  • Limited third-party integration marketplace

Things 3

  • No team collaboration, task sharing, or task assignment features
  • Apple ecosystem only, with no Windows, Android, or web version
  • No third-party app integrations beyond Apple's ecosystem
  • Cannot attach files or images to tasks, only text notes
  • No time blocking or calendar integration for scheduling tasks into specific time slots

Pricing, plan by plan

Capacities

Free
  • FreeFree
    • Unlimited spaces and objects
    • Device synchronization
    • Unlimited custom object types
  • Pro$10/month
    • Everything in Free
    • Unlimited notes
    • Advanced graph views
  • Believer$149.88/year
    • Everything in Pro
    • Beta access to new features

Things 3

$9.99/one-time
  • iPhone/Watch$9.99/one-time
  • iPad$19.99/one-time
  • Mac$49.99/one-time

Which should you pick?

Choose Capacities if

  • You need object-based notes.
  • You want to start without paying.
  • You work on Web, macOS, Windows, Linux, iOS, Android.
  • You also want daily notes.
Capacities review

Choose Things 3 if

  • You need today view.
  • You work on macOS, iOS, iPadOS, watchOS, visionOS.
  • You also want projects and areas.
Things 3 review

Questions people ask

Is Capacities or Things 3 better?
Neither clearly leads. Capacities starts at Free and Things 3 at $9.99/one-time, and user ratings are close enough to be indistinguishable. Choose on capability and platform support.
Which is cheaper, Capacities or Things 3?
Capacities has a free tier; the other does not. Paid plans start at Free for Capacities and $9.99/one-time for Things 3.
Does Capacities or Things 3 run on more platforms?
Capacities runs on Web, macOS, Windows, Linux, iOS, Android. Things 3 runs on macOS, iOS, iPadOS, watchOS, visionOS.
Can I use Capacities for free?
Yes. Capacities has a free tier, so you can try it without paying. Things 3 starts at $9.99/one-time.
What is Capacities best used for?
Capacities is most often used for productivity, collaboration, task management, organization. Of those, productivity and collaboration are not what Things 3 is typically brought in for.
What can Capacities do that Things 3 cannot?
Capacities covers Object-based notes, Daily notes, Properties and relations, Graph view. Things 3 covers Today view, Projects and areas, Quick entry, Tags.

Answered from the vendors’ own pages

Capacities: What platforms does Capacities support?

Capacities is available on Web, Desktop (macOS, Windows, Linux), and Mobile (iOS, Android), allowing seamless work across devices.

Source
Things 3: Does Things 3 support team collaboration?

No. Things 3 is designed for individual use only with no task sharing, team workspaces, task assignment, or commenting features.

Source
Capacities: Does Capacities have a free plan?

Yes, Capacities offers a free plan with unlimited spaces, objects, and blocks, device synchronization, unlimited custom object types, and 5GB media uploads total.

Source
Things 3: What platforms does Things 3 run on?

Things 3 is exclusive to Apple devices: macOS, iOS, iPadOS, watchOS, and visionOS. There is no Windows, Android, or web version.

Source
Capacities: What AI features does Capacities include?

Capacities includes an AI Assistant available on Pro and higher plans for brainstorming, summarization, and contextual Q&A about your notes.

Source
Things 3: How much does Things 3 cost?

Things 3 uses a one-time purchase model: $9.99 for iPhone/Watch, $19.99 for iPad, and $49.99 for Mac. Total cost for all platforms is approximately $80 with no subscription required.

Source
Things 3: Does Things 3 sync across devices?

Yes. Things Cloud keeps your to-dos in sync across all your Apple devices automatically. There is no extra cost for cloud synchronization.

Source
Things 3: Can you attach files or images to tasks in Things 3?

No. Things 3 does not support attachments. You can only add notes (text) to tasks.

Source
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